Agenda

1.

Call Meeting to Order

WORK SESSION

2.

Present and Discuss the Format for the Town Meeting on April 6, 2020.

3.

Present and Discuss the Potential Adoption of the Town's Building Codes Including the International Code Council 2018 Codes and the 2017 National Electrical Code.

Attachments:

Presentation - Building Code Update

4.

Present and Discuss Fees for Environmental Health Related Permits, Licenses, and Inspections.

Attachments:

Presentation - Revised Environmental Health Fees

REGULAR MEETING

Pledge of Allegiance

Announcements and Acknowledgements regarding Town and Council Events and Activities

Discussion of Events/Meetings

Public Comment.
The City Council invites citizens to address the City Council on any matter, including items on the agenda, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a City Council Appearance Card and submit it to a staff member prior to the Public Comment item on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. The Council may choose to place the item on a future agenda.

Consent Agenda:
All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.

5.

Consider Action to Approve the Minutes of February 13, 2020 City Council Meeting.

Attachments:

Minutes - February 13, 2020 City Council Meeting

6.

Consider Action on a Resolution Authorizing the Adoption of the Election Systems and Software ExpressVote Universal voting System (Ballot Marking Devices), EVS 6.0.2.0, Firmware 2.4.0.0; the ES&S DS200 Digital Precinct Scanner, EVS 6.0.2.0, Firmware 2.17.0.0; and ES&S Model DS850 High-Speed Scanner/Tabulator, Version 1, EVS 6.0.2.0, along with the required ancillary parts and services required for this voting tabulation system equipment for use in all forms of voting in the Town of Addison.

Attachments:

Resolution - Adoption of Voting System

Approval Letter - Secretary of State

7.

Consider Action to Approve a Resolution Authorizing the Use of Eminent Domain for the Acquisition of Permanent Right-of-Way, Utility Easements, and Temporary Construction Easements for the Reconstruction of Midway Road from Spring Valley Road to Keller Springs Road.

Attachments:

Resolution - Midway Road Reconstruction Eminent Domain

8.

Consider Action to Approve the First Quarter Update from the Finance Committee to the City Council for the Period from October 2019 to December 2019.

Attachments:

Report - Finance Committee Report First Quarter Fiscal Year 2020

Regular Items

9.

Present, Discuss, and Consider Action on a Resolution to Approve a Contract Agreement with Flow-Line Construction Inc. for the Construction of Sanitary Sewer Outfall Re-route and Water Line Improvements and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $1,442,933.

Attachments:

Resolution - Contract Agreement with Flow-Line Construction, Inc

Bid Packet - Flow-Line Construction

Technical Specifications - Flow-Line Construction, Inc

Construction Plans - Bid 20-54 Basin I Reroute

Map - Basin I Reroute

10.

Present, Discuss and Consider Action on a Resolution to Approve the Agreement for the Construction of Belt Line 1.5 Enhancements Between Marsh Lane and Midway Road Between the Town of Addison and J.B. & CO. LLC and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $1,798,287.95 and set a total project budget of $2,378,000.

Attachments:

Resolution - J.B & CO., LLC

Bid Specifications - Belt Line 1.5

11.

Present and Discuss the Addison Police Department's 2019 Annual Report.

Attachments:

2019 Annual Report - Police

License Plate Recognition Audit Letter - 2019 Annual Report

12.

Present, Discuss and Consider Action to Accept the Addison Police Department's 2019 Racial Profiling Report And Motor Vehicle Contact Search Analysis Report.

Attachments:

Presentation - 2019 Racial Profiling Report

Report - 2019 Racial Profiling

13.

Present, Discuss, and Consider Action on an Ordinance Declaring Unopposed Candidates in the May 2, 2020 City General Election, Elected to Office; Canceling the Election; Providing a Severability Clause; and Providing an Effective Date.

Attachments:

Ordinance Declaring Unopposed Candidates Elected

14.

Present and Discuss the Finance Department Quarterly Financial Report of the Town of Addison for the Fiscal Year 2020 First Quarter Ended December 31, 2019.

Attachments:

Presentation - Quarterly Financial Report Fiscal Year 2020 First Quarter

Quarterly Financial Report - Fiscal Year 2020 First Quarter

Quarterly Investment Report - Fiscal Year 2020 First Quarter

Adjourn Meeting

NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.

Posted: __________________________________
Irma G. Parker, City Secretary
Date: Thursday, February 20, 2020
Time: 6:34 pm

THE TOWN OF ADDISON IS ACCESSIBLE TO PERSONS WITH DISABILITIES. PLEASE CALL (972) 450-7090 AT LEAST
48 HOURS IN ADVANCE IF YOU NEED ASSISTANCE.

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REGULAR MEETING & WORK SESSION OF THE CITY COUNCIL February 25, 2020 ADDISON TOWN HALL 5300 BELT LINE RD., DALLAS, TX 75254 5:45 PM WORK SESSION 7:30 PM REGULAR MEETING



	1.	Call Meeting to Order


WORK SESSION


	2.	Present and Discuss the Format for the Town Meeting on April 6, 2020.


	3.	Present and Discuss the Potential Adoption of the Town's Building Codes Including the International Code Council 2018 Codes and the 2017 National Electrical Code.

		Attachments:
		Presentation - Building Code Update


	4.	Present and Discuss Fees for Environmental Health Related Permits, Licenses, and Inspections.

		Attachments:
		Presentation - Revised Environmental Health Fees


REGULAR MEETING


Pledge of Allegiance


		Announcements and Acknowledgements regarding Town and Council Events and Activities Discussion of Events/Meetings


		Public Comment. The City Council invites citizens to address the City Council on any matter, including items on the agenda, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a City Council Appearance Card and submit it to a staff member prior to the Public Comment item on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. The Council may choose to place the item on a future agenda.


		Consent Agenda: All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.


	5.	Consider Action to Approve the Minutes of February 13, 2020 City Council Meeting.

		Attachments:
		Minutes - February 13, 2020 City Council Meeting


	6.	Consider Action on a Resolution Authorizing the Adoption of the Election Systems and Software ExpressVote Universal voting System (Ballot Marking Devices), EVS 6.0.2.0, Firmware 2.4.0.0; the ES&S DS200 Digital Precinct Scanner, EVS 6.0.2.0, Firmware 2.17.0.0; and ES&S Model DS850 High-Speed Scanner/Tabulator, Version 1, EVS 6.0.2.0, along with the required ancillary parts and services required for this voting tabulation system equipment for use in all forms of voting in the Town of Addison.

		Attachments:
		Resolution - Adoption of Voting System
		Approval Letter - Secretary of State


	7.	Consider Action to Approve a Resolution Authorizing the Use of Eminent Domain for the Acquisition of Permanent Right-of-Way, Utility Easements, and Temporary Construction Easements for the Reconstruction of Midway Road from Spring Valley Road to Keller Springs Road.

		Attachments:
		Resolution - Midway Road Reconstruction Eminent Domain


	8.	Consider Action to Approve the First Quarter Update from the Finance Committee to the City Council for the Period from October 2019 to December 2019.

		Attachments:
		Report - Finance Committee Report First Quarter Fiscal Year 2020


Regular Items


	9.	Present, Discuss, and Consider Action on a Resolution to Approve a Contract Agreement with Flow-Line Construction Inc. for the Construction of Sanitary Sewer Outfall Re-route and Water Line Improvements and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $1,442,933.

		Attachments:
		Resolution - Contract Agreement with Flow-Line Construction, Inc
		Bid Packet - Flow-Line Construction
		Technical Specifications - Flow-Line Construction, Inc
		Construction Plans - Bid 20-54 Basin I Reroute
		Map - Basin I Reroute


	10.	Present, Discuss and Consider Action on a Resolution to Approve the Agreement for the Construction of Belt Line 1.5 Enhancements Between Marsh Lane and Midway Road Between the Town of Addison and J.B. & CO. LLC and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $1,798,287.95 and set a total project budget of $2,378,000.

		Attachments:
		Resolution - J.B & CO., LLC
		Bid Specifications - Belt Line 1.5


	11.	Present and Discuss the Addison Police Department's 2019 Annual Report.

		Attachments:
		2019 Annual Report - Police
		License Plate Recognition Audit Letter - 2019 Annual Report


	12.	Present, Discuss and Consider Action to Accept the Addison Police Department's 2019 Racial Profiling Report And Motor Vehicle Contact Search Analysis Report.

		Attachments:
		Presentation - 2019 Racial Profiling Report
		Report - 2019 Racial Profiling


	13.	Present, Discuss, and Consider Action on an Ordinance Declaring Unopposed Candidates in the May 2, 2020 City General Election, Elected to Office; Canceling the Election; Providing a Severability Clause; and Providing an Effective Date.

		Attachments:
		Ordinance Declaring Unopposed Candidates Elected


	14.	Present and Discuss the Finance Department Quarterly Financial Report of the Town of Addison for the Fiscal Year 2020 First Quarter Ended December 31, 2019.

		Attachments:
		Presentation - Quarterly Financial Report Fiscal Year 2020 First Quarter
		Quarterly Financial Report - Fiscal Year 2020 First Quarter
		Quarterly Investment Report - Fiscal Year 2020 First Quarter


Adjourn Meeting


NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.



Posted: __________________________________ Irma G. Parker, City Secretary Date: Thursday, February 20, 2020 Time: 6:34 pm THE TOWN OF ADDISON IS ACCESSIBLE TO PERSONS WITH DISABILITIES. PLEASE CALL (972) 450-7090 AT LEAST 48 HOURS IN ADVANCE IF YOU NEED ASSISTANCE.