Agenda

1.

Call Meeting to Order

Closed (executive) session of the Addison City Council pursuant to:

Section 551.071, Tex. Gov. Code, to conduct a private consultation with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Tex. Gov. Code, pertaining to:

Budget Suites of America located at 15130 Marsh Lane, Addison, Texas 75001

RECONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session.

WORK SESSION

2.

Present and Discuss the Format for the Town Meeting on April 15, 2019.

3.

Present and Discuss the Appointment of a Special Project Committee to Provide Input on Art and Station Design Elements Associated with the DART Cotton Belt Regional Rail Project.

Attachments:

Presentation - DART Art and Design Committee

REGULAR MEETING

Pledge of Allegiance

Announcements and Acknowledgements Regarding Town and Council Events and Activities

Discussion of Events/Meetings

Public Comment.
The City Council invites citizens to address the City Council on any topic not on this agenda. Please fill out a City Council Appearance Card and submit it to a city staff member prior to Public Participation. Speakers are allowed up to three (3) minutes per speaker with fifteen (15) total minutes on items of interest or concern and not on items that are on the current agenda. In accordance with the Texas Open Meetings Act, the City Council cannot take action on items not listed on the agenda. The Council may choose to place the item on a future agenda.

Consent Agenda:
All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.

4.

Consider Action to Approve the March 12, 2019 Work Session and Regular Meeting Minutes and the March 14, 2019 Economic Development Work Session Minutes.

Attachments:

Minutes - March 12, 2019 Work Session and Regular Meeting

Minutes - March 14, 2019 Economic Development Strategic Plan Work Session

5.

Consider Action to Approve a Resolution for an Agreement with Fello, Inc. for the Rental of Point of Sale Hardware Systems for Addison's Major Special Events (Taste Addison, Kaboom Town! and Oktoberfest) and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $92,110.

Attachments:

Resolution - Point of Sale Rental Fello, Inc

Bid Packet - Point of Sale Hardware System Rental

Bid Tabulation - Point of Sale Hardware System Rental

6.

Consider Action to Approve a Resolution Authorizing the Town of Addison, Texas to Enter into an Inter-Local Agreement with the City of Carrollton, Texas for the Utilization of Carrollton's Fleet Service Garage for the Maintenance and Repair of Addison Fire Apparatus Equipment and Emergency Vehicles for a Term Expiring September 30, 2019 and Authorize the City Manager to Execute the Agreement.

Attachments:

Resolution - Inter-Local Agreement Carrollton

7.

Consider Action to Approve a Resolution to Authorize an Agreement Between the Town of Addison and Joe Goddard Enterprises, LLC, for the Purchase and Installation of Six (6) New Outdoor Early Warning Systems Speakers and Additional Amplifier Modules and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $144,619.48.

Attachments:

Resolution - Outdoor Early Warning System Contract

Bid Response - Joe Goddard Enterprises

8.

Consider Action to Approve the Purchase of Belt Line Street Light Poles, Base Covers, Luminaries, Pulse Start Lamps, and Breakaway Support Systems and Authorize the City Manager to Execute the Purchase in an Amount not to Exceed $76,746.40.

Attachments:

Bid Specifications - Belt Line Replacement Street Light Assemblies

9.

Consider Action to Approve the Purchase of Traffic Signal Controllers, Traffic Signal Lights, Communications Units, Traffic Signal Backup Batteries, Video Detection Upgrades, Associated Components; Renewal of Traffic Signal Software; an Agreement for the Maintenance and Testing of the Back-Up Battery System and Authorize the City Manager to Execute the Purchase in an Amount not to Exceed $240,265.

Regular Items

10.

Present, Discuss, and Consider Action on an Ordinance Granting a Meritorious Exception for Lupe Tortilla, Located at 4535 Belt Line Road, from the Code of Ordinances, Chapter 62 Section 62-163. – Area, in Order to Permit a Sign Exceeding the Allowed Letter/Logo Height Requirement.

Attachments:

Ordinance - Meritorious Sign Exception - Lupe Tortilla

11.

Present, Discuss, and Consider Action on an Ordinance Amending Chapter 22 - Businesses, of the Code of Ordinances by Adding Article IX, Hotel/Motel Maximum Exemptions from the Payment of Hotel Occupancy Tax, in order to Set a Cap on the Number of Room Nights that May be Exempt from the Payment of Hotel Occupancy Tax.

Attachments:

Ordinance - Hotel Business Regulation - Exemption Cap

12.

Present, Discuss and Consider Action on an Ordinance Amending Chapter 2 - Administration of the Code of Ordinances to Allow for the Sale of Unclaimed Impounded Personal Transport Vehicles, and Amending Chapter 70 - Streets, Sidewalks and Other Public Places of the Code of Ordinances by Adding Article VII, Division 2. Personal Transport Vehicles to Regulate Bikesharing and Scootersharing Companies in the Public Right-of-Way and on Town Property.

Attachments:

Ordinance - Personal Transport Vehicles

Draft Personal Transport Vehicle Share Permit Agreement

13.

Present, Discuss and Consider Action on a Resolution Authorizing the City Manager to Execute Easement and Property Acquisition Documents Necessary to Construct Public Improvements Associated with the Midway Road Reconstruction Project.

Attachments:

Resolution - Midway Project Easement and Property Acquisition

14.

Present and Discuss an Update on the Design of the Midway Road Reconstruction Project.

Attachments:

Presentation - Midway Road Recdonstruction Project Update

15.

Present, Discuss, and Consider Action to Reject the Proposal Received in Response to Request for Proposal #19-16 for Debris Monitoring Services for the Cities of Addison, Carrollton, Coppell, and Farmers Branch.

Attachments:

RFP - Debris Monitoring

Adjourn Meeting

NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.

AMENDED AGENDA RE-POSTED AT: __________________________________
Irma Parker, City Secretary
Re-post Date: Friday, March 22, 2019
RE-post Time: 11:00 am

THE TOWN OF ADDISON IS ACCESSIBLE TO PERSONS WITH DISABILITIES. PLEASE CALL (972) 450-7090 AT LEAST
48 HOURS IN ADVANCE IF YOU NEED ASSISTANCE.

Download PDF Packet Print Agenda Return

*** * * Amended* * * Time Change from 7:00 pm to 6:00 pm** REGULAR MEETING & WORK SESSION OF THE CITY COUNCIL March 26, 2019 ADDISON TOWN HALL 5300 BELT LINE RD., DALLAS, TX 75254 6:00 7:00 PM WORK SESSION 7:30 PM REGULAR MEETING



	1.	Call Meeting to Order Closed (executive) session of the Addison City Council pursuant to: Section 551.071, Tex. Gov. Code, to conduct a private consultation with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Tex. Gov. Code, pertaining to: Budget Suites of America located at 15130 Marsh Lane, Addison, Texas 75001 RECONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session.


WORK SESSION


	2.	Present and Discuss the Format for the Town Meeting on April 15, 2019.


	3.	Present and Discuss the Appointment of a Special Project Committee to Provide Input on Art and Station Design Elements Associated with the DART Cotton Belt Regional Rail Project.

		Attachments:
		Presentation - DART Art and Design Committee


REGULAR MEETING


		Pledge of Allegiance


		Announcements and Acknowledgements Regarding Town and Council Events and Activities Discussion of Events/Meetings


		Public Comment. The City Council invites citizens to address the City Council on any topic not on this agenda. Please fill out a City Council Appearance Card and submit it to a city staff member prior to Public Participation. Speakers are allowed up to three (3) minutes per speaker with fifteen (15) total minutes on items of interest or concern and not on items that are on the current agenda. In accordance with the Texas Open Meetings Act, the City Council cannot take action on items not listed on the agenda. The Council may choose to place the item on a future agenda.


		Consent Agenda: All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.


	4.	Consider Action to Approve the March 12, 2019 Work Session and Regular Meeting Minutes and the March 14, 2019 Economic Development Work Session Minutes.

		Attachments:
		Minutes - March 12, 2019 Work Session and Regular Meeting
		Minutes - March 14, 2019 Economic Development Strategic Plan Work Session


	5.	Consider Action to Approve a Resolution for an Agreement with Fello, Inc. for the Rental of Point of Sale Hardware Systems for Addison's Major Special Events (Taste Addison, Kaboom Town! and Oktoberfest) and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $92,110.

		Attachments:
		Resolution - Point of Sale Rental Fello, Inc
		Bid Packet - Point of Sale Hardware System Rental
		Bid Tabulation - Point of Sale Hardware System Rental


	6.	Consider Action to Approve a Resolution Authorizing the Town of Addison, Texas to Enter into an Inter-Local Agreement with the City of Carrollton, Texas for the Utilization of Carrollton's Fleet Service Garage for the Maintenance and Repair of Addison Fire Apparatus Equipment and Emergency Vehicles for a Term Expiring September 30, 2019 and Authorize the City Manager to Execute the Agreement.

		Attachments:
		Resolution - Inter-Local Agreement Carrollton


	7.	Consider Action to Approve a Resolution to Authorize an Agreement Between the Town of Addison and Joe Goddard Enterprises, LLC, for the Purchase and Installation of Six (6) New Outdoor Early Warning Systems Speakers and Additional Amplifier Modules and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $144,619.48.

		Attachments:
		Resolution - Outdoor Early Warning System Contract
		Bid Response - Joe Goddard Enterprises


	8.	Consider Action to Approve the Purchase of Belt Line Street Light Poles, Base Covers, Luminaries, Pulse Start Lamps, and Breakaway Support Systems and Authorize the City Manager to Execute the Purchase in an Amount not to Exceed $76,746.40.

		Attachments:
		Bid Specifications - Belt Line Replacement Street Light Assemblies


	9.	Consider Action to Approve the Purchase of Traffic Signal Controllers, Traffic Signal Lights, Communications Units, Traffic Signal Backup Batteries, Video Detection Upgrades, Associated Components; Renewal of Traffic Signal Software; an Agreement for the Maintenance and Testing of the Back-Up Battery System and Authorize the City Manager to Execute the Purchase in an Amount not to Exceed $240,265.


Regular Items


	10.	Present, Discuss, and Consider Action on an Ordinance Granting a Meritorious Exception for Lupe Tortilla, Located at 4535 Belt Line Road, from the Code of Ordinances, Chapter 62 Section 62-163. – Area, in Order to Permit a Sign Exceeding the Allowed Letter/Logo Height Requirement.

		Attachments:
		Ordinance - Meritorious Sign Exception - Lupe Tortilla


	11.	Present, Discuss, and Consider Action on an Ordinance Amending Chapter 22 - Businesses, of the Code of Ordinances by Adding Article IX, Hotel/Motel Maximum Exemptions from the Payment of Hotel Occupancy Tax, in order to Set a Cap on the Number of Room Nights that May be Exempt from the Payment of Hotel Occupancy Tax.

		Attachments:
		Ordinance - Hotel Business Regulation - Exemption Cap


	12.	Present, Discuss and Consider Action on an Ordinance Amending Chapter 2 - Administration of the Code of Ordinances to Allow for the Sale of Unclaimed Impounded Personal Transport Vehicles, and Amending Chapter 70 - Streets, Sidewalks and Other Public Places of the Code of Ordinances by Adding Article VII, Division 2. Personal Transport Vehicles to Regulate Bikesharing and Scootersharing Companies in the Public Right-of-Way and on Town Property.

		Attachments:
		Ordinance - Personal Transport Vehicles
		Draft Personal Transport Vehicle Share Permit Agreement


	13.	Present, Discuss and Consider Action on a Resolution Authorizing the City Manager to Execute Easement and Property Acquisition Documents Necessary to Construct Public Improvements Associated with the Midway Road Reconstruction Project.

		Attachments:
		Resolution - Midway Project Easement and Property Acquisition


	14.	Present and Discuss an Update on the Design of the Midway Road Reconstruction Project.

		Attachments:
		Presentation - Midway Road Recdonstruction Project Update


	15.	Present, Discuss, and Consider Action to Reject the Proposal Received in Response to Request for Proposal #19-16 for Debris Monitoring Services for the Cities of Addison, Carrollton, Coppell, and Farmers Branch.

		Attachments:
		RFP - Debris Monitoring


Adjourn Meeting


NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.



AMENDED AGENDA RE-POSTED AT: __________________________________ Irma Parker, City Secretary Re-post Date: Friday, March 22, 2019 RE-post Time: 11:00 am THE TOWN OF ADDISON IS ACCESSIBLE TO PERSONS WITH DISABILITIES. PLEASE CALL (972) 450-7090 AT LEAST 48 HOURS IN ADVANCE IF YOU NEED ASSISTANCE.