Agenda


Work Session and Regular Meeting		Item # 2.
Meeting Date:	08/27/2019
Department:	Finance
Pillars:	Gold Standard in Financial Health

AGENDA CAPTION:
Present and Discuss Non-Profit Organizations that Submitted an Application for Grant Funding from the Town of Addison for Fiscal Year 2020.
BACKGROUND:
At the request of the City Council, organizations that submitted an application for grant funding from the Town of Addison for Fiscal Year 2020 were invited to present to the entire City Council. The purpose of the presentation is to allow the entire City Council the opportunity to personally hear more about each organization’s mission and what they do to serve the Addison Community. Below is the list of Non-Profit Organizations that submitted applications. Organizations marked with an "" are new applicants. This list will also serve as the planned order for presentations. Addison Arbor Foundation Cavanaugh Flight Museum Communities in Schools of the Dallas Region Dallas Cat Lady Metrocrest Chamber of Commerce Metrocrest Services Outcry Theatre* Steven A. Cohen Military Family Clinic* The Family Place WaterTower Theatre Woven Health Clinic The City Council will make final funding decisions in September.
RECOMMENDATION:
Information only, no action required.


Work Session and Regular Meeting		Item # 3.
Meeting Date:	08/27/2019
Department:	City Manager

AGENDA CAPTION:
Present and Discuss Legislation Passed During the 86^th Session of the Texas Legislature.
BACKGROUND:
Staff will present an update of legislation passed during the 86^th Session of the Texas Legislature that will impact the Town.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Legislative Update


Work Session and Regular Meeting		Item # 4.
Meeting Date:	08/27/2019
Department:	Parks & Recreation
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Present and Discuss the Stainless Steel Sculpture Proposed to be Located at the Addison Conference & Theatre Center.
BACKGROUND:
The Addison Arbor Foundation (AAF) is proposing to locate a stainless steel sculpture within the half circle drive located in front of the Addison Conference and Theatre Center. The sculpture is proposed to be placed at the terminus of the arbor walk in Addison Circle Park and will line up with the entrance to the park from the future DART Silver Line. The sculpture finish will include a wire brushed texture and mirror finish and will be illuminated with color LED lights at night. The sculpture including shipping, installation and all required infrastructure (geotechnical study, engineered foundation and lighting) is estimated to not exceed $65,000. The AAF plans to utilize Fiscal Year 2019 grant funds and requested Fiscal Year 2020 grants funds to pay for the project. The specifications of this sculpture are included in the attached presentation. The artist, Art Fairchild, will accompany the AAF and present a maquette of the proposed sculpture. This agenda item is being discussed in Work Session to accommodate presentation of the sculpture maquette. A separate agenda item will seek Council approval of the proposed location.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Proposed Sculpture for the Addison Conference & Theatre Center


Work Session and Regular Meeting		Item # 5.
Meeting Date:	08/27/2019
Department:	Parks & Recreation
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Present and Discuss the Powder-Coated Steel and Cable Sculpture Proposed to be Located within the Public Art Easement in the AMLI Development.
BACKGROUND:
The Addison Arbor Foundation will present information about a powder coated steel and cable sculpture planned within the public art easement located in the AMLI Development. The name of the sculpture is Spectra by artist Scott Shubin. The sculpture and installation are funded by a donation from AMLI Development. The specifications of this sculpture are listed in the attached presentation.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Public Art Spectra


Work Session and Regular Meeting		Item # 6.
Meeting Date:	08/27/2019
Department:	City Secretary

AGENDA CAPTION:
Consider Action to Approve the Minutes from the Following Meetings: 1) the July 8, 2019 City Council Special Meeting; 2) the July 9, 2019 City Council Work Session and Regular Meeting; 3) the August 15, 2019 City Council Special Meeting and Work Session; and, 4) the August 16, 2019 City Council Special Meeting and Work Session.
BACKGROUND:
The City Secretary has prepared the Minutes for four recent City Council Meetings for consideration.
RECOMMENDATION:
Administration recommends approval.

Attachments
Minutes - July 8 2019 City Council Special Work Session
Minutes - July 9 2019 City Council Regular Meeting and Work Session
Minutes - August 15 2019 Special Meeting Work Session
Minutes - August 16 2019 Special Meeting and Work Session


Work Session and Regular Meeting		Item # 7.
Meeting Date:	08/27/2019
Department:	City Secretary

AGENDA CAPTION:
Consider Action to Approve a Resolution to Appoint Ivan Hughes, Town of Addison Council Member, as the Primary Representative and Paul Voelker, City of Richardson Council Member, as the Alternate to the Aggregated Position of Representative to the Regional Transportation Council (RTC) of the North Central Texas Council of Governments.
BACKGROUND:
The Regional Transportation Council is a forty-four (44) member independent transportation policymaking body which determines how regional transportation funds should be spent. The municipalities of Richardson and Addison share one (1) representative. With this resolution, the City Council appoints Council Member Ivan Hughes as the primary representative with Richardson City Council Member Paul Voelker as the alternate representative. Both of these individuals are currently serving in their respective roles. The City of Richardson and the Town of Addison rotate the appointments and collaborate together to ensure the interests of both cities are represented. In May 2018 with the adoption of Resolution No. R18-035, City of Richardson Council Member Steve Mitchell was appointed primary representative and Council Member Ivan Hughes was appointed Alternate. Mr. Voelker is replacing Council Member Mitchell from Richardson.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Regional Transportation Council


Work Session and Regular Meeting		Item # 8.
Meeting Date:	08/27/2019
Department:	City Manager

AGENDA CAPTION:
Consider Action to Approve a Resolution to Adopt the Town of Addison's Strategic Planning Pillars and Milestones for Fiscal Year 2020.
BACKGROUND:
Since 2016, the City Council has participated in an annual strategic planning session facilitated by Strategic Government Resources (SGR). At their strategic planning session held on July 8, 2019, Council reviewed the Strategic Planning Pillars for Fiscal Year 2020. These are: Entrepreneurship and Business Hub Excellence is Asset Management Excellence in Transportation Systems Gold Standard in Customer Service Gold Standard in Financial Health Gold Standard in Public Safety Optimize Addison Brand Council also identified Milestones that indicate progress toward achieving these pillars and selected 10 priority Milestones to focus on for Fiscal Year 2020. A complete list of the Milestones is attached as Exhibit A in the Resolution. SGR's full report is also attached.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Strategic Planning Pillars and Milestones for Fiscal Year 2020
Report - Strategic Planning Pillars and Milestones for Fiscal Year 2020


Work Session and Regular Meeting		Item # 9.
Meeting Date:	08/27/2019
Department:	Public Works
Pillars:	Excellence in Asset Management Excellence in Transportation Systems
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action to Approve a Resolution Approving a Contract Agreement Between the Town of Addison and Nu-Way Construction, LLC for Infrastructure and Development Services Related to Addison Airport Fuel Farm Exit Relocation, Perimeter Road Relocation, and Miscellaneous Concrete Repairs and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $633,907.11.

BACKGROUND:

On December 11, 2018, City Council approved a ground lease with Black Forest Aviation RE, LLC for development of the Galaxy FBO on the approximately 16-acre parcel known commonly as the "Southeast Quadrant" (SEQ) of Addison Airport. To facilitate this redevelopment project, Addison Airport is relocating the exit lane used by fuel delivery tanker trucks at the Addison Airport Fuel Farm (moving it northwards to separate it from the main entrance of the proposed Galaxy FBO development) and relocating an approximately 800-foot-long section of the vehicle service road (perimeter road) that is located east of the south portion of Taxiway Alpha. The perimeter road is being shifted to the west to provide additional ramp space for the proposed Galaxy FBO. These two items are included in the Fiscal Year 2019 and Fiscal Year 2020 capital budgets for the airport.

The airport is also proposing to make repairs to various concrete pavements on the airport including several sections of the east vehicle service road (perimeter road). This work is similar to the concrete work proposed in support of the SEQ redevelopment, so the projects were assembled into a single bid package to make it more attractive to potential bidders.

Specifications for the above-described concrete paving work were advertised on BidSync. The bid package included Base Bid A, B, C and three Additive Alternates. Base Bid A is the fuel farm exit relocation. Base Bid B is the perimeter road relocation. Base Bid C includes the pavement repairs at American Flyers Road (Northbound) and American Flyers Apron Tango. Additive Alternate 1 is the pavement repair at American Flyers Apron Alpha. Additive Alternate 2 are the pavement repairs at Turbine Aircraft Service Road and the Flightline apron entrance. Additive Alternate 3 are the Perimeter Road and apron repairs at Flexjet. The bid closed on July 25, 2019 and the Town received 3 bids.

Bidder Name	Base Bid A, B, C	Add Alt 1	Add Alt 2	Add Alt 3
Engineer's Estimate	$785,568.50	$90,540.00	$143,854.00	$21,000.00
Nu-Way Construction	$569,781.11	$44,286.00	$84,274.50	$19,840.00
Advanced Transol	$793,909.00	$80,120.00	$146,830.00	$20,720.00
Ed Bell Construction	$1,101,775.00	$140,060.00	$229,690.00	$50,600.00

The total of funds budgeted and available for this project is $720,000. While Nu-Way Construction's bid total for the base bids and all three additive alternates was $718,181.61, awarding all of the additive alternates would not leave adequate allowance for contingencies. Therefore, based on the bid costs and priorities of areas needing repair, airport staff and our engineering consultant recommend the award of Base Bids A, B, C and Additive Alternates 1 and 3 to Nu-Way Construction as the lowest responsive bidder with a total bid of $633,907.11 for those items. Nu-Way Construction has performed work on the Addison Airport and other airports in the region. Staff, as well as Garver (the Airport's consulting engineer), are satisfied with Nu-Way Construction's references and work experience.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Nu-Way Construction Contract
Recommendation Letter
Images - Base Bids and Additive Alternates
Bid Specifications - Fuel Farm Exit Relocation and Perimeter Road Repairs
Front End Documents - Fuel Farm Exit Relocation and Perimeter Road Repairs


Work Session and Regular Meeting		Item # 10.
Meeting Date:	08/27/2019
Department:	Parks & Recreation
Pillars:	Optimize the Addison Brand

AGENDA CAPTION:
Consider Action to Approve the Location of a Stainless Steel Sculpture in Front of the Addison Conference & Theatre Center.
BACKGROUND:
The Addison Arbor Foundation presented the proposed location for a stainless steel sculpture to Council during work session. This agenda item is to take action on placing the sculpture in the half circle drive located in front of the Addison Conference & Theatre Center.
RECOMMENDATION:
Administration recommends approval.

Attachments
Proposed Location of Sculpture at the Addison Theatre and Conference Center


Work Session and Regular Meeting		Item # 11.
Meeting Date:	08/27/2019
Department:	City Manager
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Consider Action to Approve the Location for the Powder-Coated Steel and Cable Sculpture Within the Public Art Easement in the AMLI Development and Authorize the City Manager to Execute the Agreement.
BACKGROUND:
The Addison Arbor Foundation presented a proposed sculpture to Council during the work session. This agenda item is to take action to approve placing the art in the public art easement in the AMLI Development. The sculpture and installation are funded by a donation from AMLI Development.
RECOMMENDATION:
Administration recommends approval.

Attachments
Public Art Easement Agreement - Spectra


Work Session and Regular Meeting		Item # 12.
Meeting Date:	08/27/2019
Department:	Public Works

AGENDA CAPTION:
Consider Action to Approve a Resolution Authorizing the City Manager to Execute Easement and Property Acquisition Documents Necessary to Construct Public Improvements Associated with the Rerouting of the Basin I Sanitary Sewer Line Project.
BACKGROUND:
On April 24, 2018 Council authorized the rerouting of Addison’s sanitary sewer flow through easements along Beltway Drive to Midway Road into Addison’s sanitary sewer system to no longer send that sewer flow into the Farmers Branch sanitary sewer system. The design for the rerouting of the sewer line is 100% complete. The rerouting project will necessitate the acquisition of easements and property interests through negotiations. This item asks that the Council authorize the City Manager to acquire easements and other real property interests that are necessary to allow completion of the sewer line reroute project.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Purchase Agreements


Work Session and Regular Meeting		Item # 13.
Meeting Date:	08/27/2019
Department:	Public Works

AGENDA CAPTION:
Consider Action to Approve a Resolution Authorizing the Use of Eminent Domain to Reroute the Town of Addison's Sanitary Sewer Flow, Along Beltway Drive and to Midway Road, into Addison's Sanitary Sewer System, Through the Acquisition of Permanent Utility Easements and Temporary Construction Easements.
BACKGROUND:
On April 24, 2018 Council authorized the rerouting of a portion of Addison’s sanitary sewer flow through easements along Beltway Drive to Midway Road into Addison’s sanitary sewer system. This reroute will cease the current sewer flow in to the Farmers Branch sanitary sewer system. The design for the rerouting of the line is 100% complete. It is necessary to obtain easements and other real property interests to complete the project. It may be necessary to use eminent domain to obtain the easements and real property interests needed to complete the reroute project. Therefore, this item asks for the authorization to use eminent domain, if needed.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Basin I Sewer Project Eminent Domain


Work Session and Regular Meeting		Item # 14.
Meeting Date:	08/27/2019
Department:	City Manager

AGENDA CAPTION:
Consider Action to Approve a Resolution Selecting Frost Bank as the Primary Depository Bank for the Town of Addison; Directing the City Manager to Negotiate a Treasury Management Services Agreement and a Security Agreement with the Bank; and, Authorizing the City Manager to Execute the Agreements.
BACKGROUND:
The Town’s contract with Frost Bank as the primary depository bank expires on September 30, 2019, with no options for extension. The Town issued a request for application (RFA) on March 15, 2019 detailing the requirements to serve as the Town’s primary depository bank for the two-year period of October 1, 2019 through September 30, 2021 with the provision for three optional one-year extensions under the same terms and conditions. Notice of the RFA was advertised in in the Dallas Morning News on March 15, 2019 and March 22, 2019 in accordance with Chapter 105 of the Texas Local Government Code and application packets were mailed to twenty-one financial institutions within 5 miles of Addison Town Hall. A pre-application conference was held on March 28, 2019 and attended by five financial institutions. Applications were received from Compass, Frost, Guaranty, LegacyTexas, and PlainsCapital. Valley View Consulting, LLC, assisted with the process of developing the RFA and evaluating the applications. After careful consideration of criteria such as potential interest earnings throughout the life of the agreement, bank fees, bank service capabilities and responsiveness, online banking technology, and reference checks, it is the recommendation of Staff that Frost Bank be selected as the Town’s primary depository bank. The attached report contains a detailed analysis of the five applications received. A representative of Valley View Consulting will be available to answer questions regarding the solicitation and evaluation process.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Depository Bank Services
Report - Primary Depository Bank Services Request for Applications Project


Work Session and Regular Meeting		Item # 15.
Meeting Date:	08/27/2019
Department:	Finance
Pillars:	Gold Standard in Financial Health
Milestones:	Leverage Addison's unique assets to grow and expand placemeaking and events that will set Addison apart and attract talent and businesses

AGENDA CAPTION:
Consider Action to Approve a Resolution of the City Council of the Town of Addison, Texas Approving the North Dallas County Water Supply Corporation Operating Fund Budget for the Fiscal Year Beginning October 1, 2019 and Ending September 30, 2020 and Providing an Effective Date.
BACKGROUND:
The North Dallas County Water Supply Corporation (NDCWSC) is a Texas non-profit corporation established in 1991 with the approval of the City Council of the City of Farmers Branch and the City Council of the Town of Addison. The purpose of the corporation, as set forth in Article Four of the Articles of Incorporation, is to furnish and provide sewer services to the cities of Farmers Branch and Addison, as well as to other towns and cities. This resolution approves the North Dallas County Water Supply Corporation Operating Fund Budget for Fiscal Year 2020.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Fiscal Year 2020 Budget


Work Session and Regular Meeting		Item # 16.
Meeting Date:	08/27/2019
Department:	Finance
Pillars:	Gold Standard in Financial Health
Milestones:	Leverage Addison's unique assets to grow and expand placemeaking and events that will set Addison apart and attract talent and businesses

AGENDA CAPTION:

Hold a Public Hearing, Present, and Discuss the Town of Addison's Proposed Property Tax Rate for the Fiscal Year Commencing October 1, 2019 and Ending September 30, 2020.

BACKGROUND:

This is the first of two public hearings regarding the proposed tax rate for the Town of Addison. The second public hearing will be held on September 3, 2019 at a meeting that commences at 5:00 pm in the Council Chambers.

The proposed property tax rate for the Fiscal Year (FY) 2020 is $0.591133 per $100 of valuation. The proposed rate is made of the following components:

Tax Rate Component	Amount (per $100 of valuation)
Maintenance & Operations: General Fund	$0.411833
Maintenance & Operations: Economic Development	$0.023716
Maintenance & Operations: Infrastructure Investment	$0.006201
Interest & Sinking (Debt)	$0.149383
Total Proposed Rate for the FY 2020	$0.591133

The State's Truth-in-Taxation law also requires calculation and publication of each taxing entity's effective tax and rollback tax rate:

Tax Rate	Definition	Amount (per $100 of valuation)
Effective Tax Rate	Rate needed to raise the same amount of property tax revenue for the Town from the same properties in 2018.	$0.552371
Rollback Tax Rate	Highest tax rate that the Town may adopt before voters are entitled to petition for an election to limit the rate to the rollback rate.	$0.591133

These rates were published in the August 16, 2019 edition of the Dallas Morning News. Included with this agenda item is a copy of the publication notice.

The City Manager's proposed budget recommends a property tax rate of $0.591133 per $100 valuation, which exceeds the effective tax rate. This proposed rate is higher than last year’s adopted rate of $0.550000 per $100 of valuation.

The average home value for the Town of Addison is $331,280, which generates a tax bill of $1,958.30. Last year, the average home value was $319,582 which generated a tax bill of $1,757.70. The average tax payer would pay about $200.60 more in property taxes than last year. Individual taxes may increase or decrease depending on the change in the taxable value of your property.

Two public hearings will be held on the proposed budget. The first public hearing will take place at a meeting that commences at 5 pm on September 3, 2019 in the Council Chambers. The second public hearing will take place at a meeting that commences at 7:30 pm on September 10, 2019 in the Council Chambers. The City Council is scheduled to consider adoption of the proposed tax rate and budget on September 10, 2019 during a meeting of the Council to be held in Council Chambers at 7:30 pm.

RECOMMENDATION:

Information only, no action required.

Attachments
Presentation - 1st Public Hearing Tax Rate Fiscal Year 2020
Notice - 2019 Tax Year Proposed Property Tax Rate


Work Session and Regular Meeting		Item # 17.
Meeting Date:	08/27/2019
Department:	Public Works
Pillars:	Excellence in Transportation Systems

AGENDA CAPTION:

Present, Discuss, and Consider Action on a Resolution Approving a Contract Agreement with JC Commercial Inc., for the Construction of a U.S. Customs and Border Protection Facility Combined with the Addison Airport Administration Offices to be Located on Addison Airport at 4545 Jimmy Doolittle Drive, and Authorizing the City Manager to Execute the Contract in an Amount Not to Exceed $6,223,949.

BACKGROUND:

The purpose of this item is the consideration of the award of a contract to JC Commercial for the construction of the U.S. Customs and Border Protection facility combined with the Addison Airport Administration offices at 4545 Jimmy Doolittle Road at Addison Airport. On December 11, 2018, Council approved the issuance of $7 million in Certificates of Obligation for the construction of the combined Customs and Airport offices facility.

Bids for the construction of the facility were initially posted on December 3, 2018 and opened on January 10, 2019. On February 7, 2019 the Town rejected the bids because they far exceeded the architect's cost estimate for the items that were included in this bid. The project was then rebid in February and bids were opened on May 2, 2019. After the bidding process was initiated the second time, the architectural design consultant firm, Page Southerland Page, Inc., notified the Town staff that they had made a significant error in the cost estimate for the facility. This mistake, combined with current conditions in the construction market, resulted in bids that exceeded both the project estimate and budget.

The 6 bids that were received on May 2, 2019 were:

Bid Form	Azteca	FHP	Hasen	JC Commercial	JE Dunn	Phillips May
Base Bid	$9,103,963	$8,740,000	-$6,576,807	$6,647,777	$7,400,000	$6,998,333
Alternative 1	-$20,891	-$75,000	-$89,000	-$62,000	-$92,828	-$90,000
Alternative 2	-$11,077	-$15,000	-$20,000	-$20,000	$28,750	-$20,000
Alternative 3	-$56,349	-$75,000	-$28,276	-$104,000	-$107,045	-$100,000
Alternative 4	-$13,503	$7,500	-$14,475	-$8,000	-$5,492	-$10,000
Alternative 5	-$80,615	-$60,000	-$20,000	-$30,000	$21,033	-$35,000
Alternative 6	-$15,654	-$10,000	-$5,000	-$1,700	$3,855	-$8,000

Total Bid	$8,905,874	$8,512,500	$6,400,056	$6,422,077	$7,259,257	$6,735,333
Evaluation Points	79.79	82.55	93.00	97.46	93.74	95.80

The final contractor selection was based not only on lowest price but also most qualified bidder. The selection committee awarded points based on the bidder's proposed project manager's experience, their relevant work experience, and their project approach. JC Commercial scored the highest number of points and was chosen as the most qualified bidder due to their experience in building high security facilities and the qualifications of their project team and key personnel.

Because the bid was over the available budget, since the bid opening, staff and the consultant have met with JC Commercial in an attempt to reduce the cost of the construction. After extensive discussion related to the consideration of items that could be reduced through value engineering, the contractor's price has been reduced from the original base bid to $6,223,949. This amount is $13,320 more than what was presented to Council on August 13, 2019 because JC Commercial identified a $13,320 mistake in the calculation of the electrical lighting metal clad cable value engineering amount. This resulted in a $13,320 increase to their proposed price. The final proposed price is $6,223,949.

At the Council meeting on August 13, 2019, Council was provided information on the potential value engineering options as well as several potential additional funding sources.

After subtracting the cost reductions and adding the additional funding, there is still a project deficit of $110,939. Sunland Group, who provided cost estimating services under contract with Page will refund the fee of $51,260 for their work on this project. This reimbursement will be used to help close the gap, leaving a final deficit of $59,679 that will be closed by shifting funds from the Fiscal Year 2020 operating budget.

Funds for the construction of the U.S. Customs and Border Protection facility combined with the Addison Airport Administration offices are available in the Airport bond funds.

While the $6,223,949 for the proposed construction contract with JC Commercial is the largest component of the US Customs and Airport Administration Office project, it does not represent the total cost of the project. The original project cost was $9,691,033. Through value engineering of $508,528, the total project cost has been reduced to $9,182,505. Additional funding for the balance of the total project costs have been identified in the Airport Operating fund and will be brought before Council for consideration at a future meeting.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - JC Commercial Agreement
Proposal - JC Commercial


Work Session and Regular Meeting		Item # 18.
Meeting Date:	08/27/2019
Department:	Development Services

AGENDA CAPTION:
Present, Discuss, and Consider Action on an Ordinance Directing Staff to Process Plats in Accordance with the Procedures Established in House Bill 3167.
BACKGROUND:
In 2019, the Texas Legislature enacted House Bill 3167. The Bill was subsequently signed by the Governor and has an effective date of September 1, 2019. The Bill prescribes the process by which municipalities and counties must review and act on plats. Under the provisions of the Bill, cities must act to either approve, approve with conditions or deny a plat within 30 days of receiving a complete submittal. If approved conditionally or if denied, the Town must provide either the conditions or specific reasons for denial in writing. This is already the Town's current process and should not have any effect on the Town's review. The Bill also states that the applicant requesting the plat has an unlimited amount of time to respond to the conditions or reasons for denial. They may resubmit a plat that addresses any outstanding issues. The Town must act on such a resubmittal within 15 days. Since the Planning and Zoning Commission reviews plats and only meets once a month, this means that the Town may need to call special P&Z meetings to consider plats in order to comply with this new timeline. The attached ordinance directs Staff to process plats in accordance with the timelines and processes established in House Bill 3167. As Staff continues the Unified Development Code update, Staff will amend the Town's subdivision regulations to mirror the Bill's requirements as well.
RECOMMENDATION:
Administration recommends approval.

Attachments
Ordinance - Implementation of House Bill 3167


Work Session and Regular Meeting		Item # 19.
Meeting Date:	08/27/2019
Department:	Special Events
Pillars:	Gold Standard in Financial Health Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Present and Discuss the Operations and Financial Reconciliation for Taste Addison 2019.
BACKGROUND:
Taste Addison is a major festival produced by the Town annually to support Addison restaurants and promote tourism. This three-day event features food, music, and entertainment. It was held May 31-June 2, 2019 at Addison Circle Park. The Special Events and Finance Departments have prepared a report on the marketing, operational and financial outcomes of Taste Addison 2019. This was the first Addison festival to utilize point-of-sale software in place of the previous Tasty Bucks ticket system. The new software provided detailed information on the sales of food and beverage throughout the event, allowing the Finance team to quickly and accurately compile the necessary information at the end of each day and the end of the event.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Taste Addison 2019 Operations and Financial Reconciliation


Work Session and Regular Meeting		Item # 20.
Meeting Date:	08/27/2019
Department:	Special Events
Pillars:	Gold Standard in Financial Health Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Present and Discuss the Operations and Financial Reconciliation for Addison Kaboom Town! 2019.
BACKGROUND:
Addison Kaboom Town! is a major event that celebrates America's independence through a festival in Addison Circle Park, as well as privately hosted events and watch parties at restaurants, hotels and other establishments across Addison. The event focuses on promoting tourism in Addison, and is a nationally-recognized event included in lists developed by the New York Times, People Magazine and more. This one day event took place on July 3, 2019. The Special Events and Finance Departments have prepared a report on the marketing, operational and financial outcomes of Addison Kaboom Town! 2019. This was the first time Addison utilized its own point-of-sale software for food and beverage sales operations at this festival. The new software provided detailed information on the sale of food and beverage throughout the event, allowing the Finance team to quickly and accurately compile the necessary information and provide reporting following the event.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Kaboom Town 2019 Operations and Financial Reconciliation


Work Session and Regular Meeting		Item # 21.
Meeting Date:	08/27/2019
Department:	Special Events
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Present and Discuss an Update on Addison Oktoberfest 2019.
BACKGROUND:
Staff will provide an updated to the Council on the upcoming Addison Oktoberfest event that will take place September 19-22, 2019. The presentation will include information regarding schedule, tickets and packages, entertainment, activities, and special features.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Addison Oktoberfest


Work Session and Regular Meeting		Item # 22.
Meeting Date:	08/27/2019
Department:	Finance
Pillars:	Gold Standard in Financial Health
Milestones:	Leverage Addison's unique assets to grow and expand placemeaking and events that will set Addison apart and attract talent and businesses Prepare for the impact of new growth and development in Addison

AGENDA CAPTION:
Present and Discuss the Finance Department Quarterly Financial Report of the Town of Addison for the Fiscal Year 2019 Third Quarter Ended June 30, 2019.
BACKGROUND:
The Town of Addison's financial policies require the publication of a financial report 60 days subsequent to the end of each fiscal quarter. This report covers the financial performance for the third quarter for Fiscal Year 2019 (April 1, 2019 - June 30, 2019). Enclosed in the report is an executive dashboard that provides a high level look at some of the key financial indicators along with more detailed exhibits that demonstrate the current financial position for the various funds. The report includes information for the following funds: General, Hotel, Economic Development, Airport, Utility, and Stormwater funds. Key highlights for the third quarter include: General Fund fiscal year to date revenue totaled $34.4 million, which is 91.8 percent of the overall budget amount. Sales tax collections are 83 percent of the fiscal year 2019 budget. Expenditures for the various departments are in line with budget. Hotel occupancy tax collections are 65.5 percent of budget for eight months of collections or 66.7 percent of the fiscal year. Hotel fund expenditures total $4.3 million or 47.7 percent of budget. Performing Arts expenditures are at 98% due to full payment of the Water Tower Theater grant. Operating revenue in the Utility Fund through the third quarter totaled just over $7.2 million or 56.5 percent of the fiscal year 2019 budget. With a one-month lag in the collection of utility revenues, eight months (66.7 percent) of the fiscal year has expired. Water revenues are 52.3 percent of the fiscal year 2019 budget, the result of unusually wet weather this spring. Operating expenses through the third quarter totaled approximately $7.9 million, or 66 percent of the fiscal year 2019 budget. Wastewater treatment expenses, however, are unusually high due to the increased costs from the Trinity River Authority wastewater treatment. Operating revenue in the Stormwater Fund through the third quarter totaled $1.6 million or 75% of the fiscal year 2019 budget. With a one-month lag in the collection of stormwater revenues, eight months (66.7 percent) of the fiscal year has expired. Operating expenses through the third quarter totaled almost $1.2 million or 58 percent of the fiscal year 2019 budget. The financial condition of the Town remains strong and all reported funds adhere to the 25% fund balance requirement. Also included is the 3rd Quarter Investment Report for Council's review. Investments adhere to the Town's Investment Policy as adopted by Council.
RECOMMENDATION:
Information only, no action required.

Attachments
Report - FY2019 3rd Quarter Financial Report
Report - FY2019 3rd Quarter Investment Report



REGULAR MEETING & WORK SESSION OF THE CITY COUNCIL August 27, 2019 ADDISON TOWN HALL 5300 BELT LINE RD., DALLAS, TX 75254 5:00 PM EXECUTIVE SESSION & WORK SESSION 7:30 PM REGULAR MEETING


	1.	Call Meeting to Order


WORK SESSION


	2.	Present and Discuss Non-Profit Organizations that Submitted an Application for Grant Funding from the Town of Addison for Fiscal Year 2020.


	3.	Present and Discuss Legislation Passed During the 86^th Session of the Texas Legislature.


	4.	Present and Discuss the Stainless Steel Sculpture Proposed to be Located at the Addison Conference & Theatre Center.


	5.	Present and Discuss the Powder-Coated Steel and Cable Sculpture Proposed to be Located within the Public Art Easement in the AMLI Development.


REGULAR MEETING


Pledge of Allegiance


		Announcements and Acknowledgements regarding Town and Council Events and Activities Discussion of Events/Meetings


		Public Comment. The City Council invites citizens to address the City Council on any topic not on this agenda. Please fill out a City Council Appearance Card and submit it to a city staff member prior to Public Participation. Speakers are allowed up to three (3) minutes per speaker with fifteen (15) total minutes on items of interest or concern and not on items that are on the current agenda. In accordance with the Texas Open Meetings Act, the City Council cannot take action on items not listed on the agenda. The Council may choose to place the item on a future agenda.


		Consent Agenda: All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.


	6.	Consider Action to Approve the Minutes from the Following Meetings: 1) the July 8, 2019 City Council Special Meeting; 2) the July 9, 2019 City Council Work Session and Regular Meeting; 3) the August 15, 2019 City Council Special Meeting and Work Session; and, 4) the August 16, 2019 City Council Special Meeting and Work Session.


	7.	Consider Action to Approve a Resolution to Appoint Ivan Hughes, Town of Addison Council Member, as the Primary Representative and Paul Voelker, City of Richardson Council Member, as the Alternate to the Aggregated Position of Representative to the Regional Transportation Council (RTC) of the North Central Texas Council of Governments.


	8.	Consider Action to Approve a Resolution to Adopt the Town of Addison's Strategic Planning Pillars and Milestones for Fiscal Year 2020.


	9.	Consider Action to Approve a Resolution Approving a Contract Agreement Between the Town of Addison and Nu-Way Construction, LLC for Infrastructure and Development Services Related to Addison Airport Fuel Farm Exit Relocation, Perimeter Road Relocation, and Miscellaneous Concrete Repairs and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $633,907.11.


	10.	Consider Action to Approve the Location of a Stainless Steel Sculpture in Front of the Addison Conference & Theatre Center.


	11.	Consider Action to Approve the Location for the Powder-Coated Steel and Cable Sculpture Within the Public Art Easement in the AMLI Development and Authorize the City Manager to Execute the Agreement.


	12.	Consider Action to Approve a Resolution Authorizing the City Manager to Execute Easement and Property Acquisition Documents Necessary to Construct Public Improvements Associated with the Rerouting of the Basin I Sanitary Sewer Line Project.


	13.	Consider Action to Approve a Resolution Authorizing the Use of Eminent Domain to Reroute the Town of Addison's Sanitary Sewer Flow, Along Beltway Drive and to Midway Road, into Addison's Sanitary Sewer System, Through the Acquisition of Permanent Utility Easements and Temporary Construction Easements.


	14.	Consider Action to Approve a Resolution Selecting Frost Bank as the Primary Depository Bank for the Town of Addison; Directing the City Manager to Negotiate a Treasury Management Services Agreement and a Security Agreement with the Bank; and, Authorizing the City Manager to Execute the Agreements.


	15.	Consider Action to Approve a Resolution of the City Council of the Town of Addison, Texas Approving the North Dallas County Water Supply Corporation Operating Fund Budget for the Fiscal Year Beginning October 1, 2019 and Ending September 30, 2020 and Providing an Effective Date.


Regular Items


	16.	Hold a Public Hearing, Present, and Discuss the Town of Addison's Proposed Property Tax Rate for the Fiscal Year Commencing October 1, 2019 and Ending September 30, 2020.


	17.	Present, Discuss, and Consider Action on a Resolution Approving a Contract Agreement with JC Commercial Inc., for the Construction of a U.S. Customs and Border Protection Facility Combined with the Addison Airport Administration Offices to be Located on Addison Airport at 4545 Jimmy Doolittle Drive, and Authorizing the City Manager to Execute the Contract in an Amount Not to Exceed $6,223,949.


	18.	Present, Discuss, and Consider Action on an Ordinance Directing Staff to Process Plats in Accordance with the Procedures Established in House Bill 3167.


	19.	Present and Discuss the Operations and Financial Reconciliation for Taste Addison 2019.


	20.	Present and Discuss the Operations and Financial Reconciliation for Addison Kaboom Town! 2019.


	21.	Present and Discuss an Update on Addison Oktoberfest 2019.


	22.	Present and Discuss the Finance Department Quarterly Financial Report of the Town of Addison for the Fiscal Year 2019 Third Quarter Ended June 30, 2019.


Adjourn Meeting


NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.