Agenda



REGULAR MEETING & WORK SESSION OF THE CITY COUNCIL December 8, 2020 ADDISON TREEHOUSE 14681 MIDWAY RD., ADDISON, TX 75001 5:30 PM EXECUTIVE SESSION, WORK SESSION & REGULAR MEETING Notice is hereby given that the Addison City Council will conduct its REGULARLY SCHEDULED MEETING on Tuesday, December 8, 2020 at the Addison TreeHouse with a quorum of the City Council physically present. Limited seating for members of the public will be available using CDC recommended social distancing measures. The Town will utilize telephone or videoconference public meetings to facilitate public participation to mitigate the spread of COVID-19 by avoiding meetings that bring people into a group setting. Telephonic or videoconferencing capabilities will be utilized to allow individuals to address the Council. Email comments may also be submitted to:iparker@addisontx.gov by 3:00 pm the day of the meeting. Members of the public are entitled to participate remotely via Toll-Free Dial-in Number: 877.853.5247; Meeting ID: 409.327.0683 Participant ID: #. For more detailed instructions on how to participate in this meeting visit our Agenda Page. The meeting will be live streamed on Addison's website at:www.addisontexas.net.


Call Meeting to Order

Pledge of Allegiance

EXECUTIVE SESSION Closed (Executive) Session of the Addison City Council pursuant to: Section 551.074, Tex. Gov. Code, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee, pertaining to: City Manager's Annual Evaluation Section 551.087, Texas Government Code, to discuss or deliberate regarding commercial or financial information that the City Council has received from a business prospect or business prospects that the City Council seeks to have locate, stay, or expand in or near the territory of the Town of Addison and with which the City Council is conducting economic development negotiations, and/or to deliberate the offer of a financial or other incentive to such business prospect or business prospects: Project Trailer

Reconvene into Regular Session: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session.

WORK SESSION

	1.	Present and Discuss Regulations for Residential Sign Regulations and Flags.

	2.	Present and Discuss updates to the Town's Public Safety Data Management Policy.

REGULAR MEETING

Announcements and Acknowledgments Regarding Town and Council Events and Activities Discussion of Meetings / Events

Public Comment The City Council invites citizens to address the City Council on any matter, including items on the agenda, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a City Council Appearance Card and submit it to a staff member prior to the Public Comment item on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. The Council may choose to place the item on a future agenda.

Consent Agenda All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.

	3.	Consider Action to Approve the Minutes for the November 10, 2020 Regular Meeting and the November 16, 2020 Special Meeting.

	4.	Consider Action to Approve the Purchase of Water Meters from Thirkettle Corporation DBA as Aqua-Metric Sales Company, Inc Through HGACBuy and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $100,000.

	5.	Consider Action to Approve the Purchase of Two (2) Cardiac Monitors from Stryker Corporation Through BuyBoard and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $88,297.66.

	6.	Consider Action on a Resolution Approving a Contract for Services Between the Town of Addison and Solid IT Networks, Inc. for the Installation of Wireless Equipment, Management Software, Related Warranties and Technical Support; and, Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $131,256.12.

	7.	Consider Action on a Resolution Approving a License Agreement Between the Town of Addison and Dallas Area Rapid Transit (DART) for the Construction, Installation, Maintenance, and Operation of a Waterline Along Midway Road; Approving the Abandonment of an Existing Waterline and Sanitary Sewer Line; and, Authorizing the City Manager to Execute the Agreement.

	8.	Consider Action on a Resolution Adopting the 2021 Legislative Priorities for the Town of Addison, Texas.

Regular Items

	9.	Present, Discuss and Consider Action on a Resolution Approving a Contract Agreement Between the Town of Addison and Tiseo Paving Company, Inc. for Construction Services for the Midway Road Revitalization Project and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $30,996,834.25.

	10.	Present, Discuss and Consider Action on a Resolution Approving an Agreement for Professional Engineering Services Between the Town of Addison and Teague Nall and Perkins, Inc. for Design Support During Construction Related to the Midway Road Revitalization Project and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $882,401.

	11.	Present, Discuss and Consider Action on a Resolution Approving an Agreement for Professional Engineering Services Between the Town of Addison and Kleinfelder, Inc. to Perform Materials Testing Services as Quality Assurance for the Materials Utilized in the Construction of the Midway Road Revitalization Project and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $225,289.00.

	12.	Present, Discuss and Consider Action on a Resolution Appointing Three (3) Members to Serve on the Board of Zoning Adjustment for Two-Year Terms Commencing January 1, 2021 and Providing an Effective Date.

	13.	Present, Discuss and Consider Action on a Resolution Appointing Three (3) Members to Serve on the Planning & Zoning Commission for Two-Year Terms Commencing January 1, 2021 and Providing an Effect Date.

	14.	Present, Discuss, and Consider Action on a Resolution Appointing Individuals to Serve on the Community Partner Bureau for Three-Year Terms Commencing January 1, 2021 and Providing an Effective Date.

Adjourn Meeting

NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.

THE TOWN OF ADDISON IS ACCESSIBLE TO PERSONS WITH DISABILITIES. PLEASE CALL (972) 450-7090 AT LEAST 48 HOURS IN ADVANCE IF YOU NEED ASSISTANCE. POSTED BY: ________________________________ Irma G. Parker, City Secretary DATE POSTED: December 3, 2020 TIME POSTED: 5:00 pm DATE REMOVED FROM BULLETIN BOARD: ______________________ REMOVED BY: ________________________________


Council Meeting		Item # 2.
Meeting Date:	12/08/2020
Department:	Police
Pillars:	Gold Standard in Public Safety
Milestones:	Improve communications and the use of technology

AGENDA CAPTION:
Present and Discuss updates to the Town's Public Safety Data Management Policy.
BACKGROUND:
On January 9, 2019, the City Council adopted the Town of Addison Public Safety Data Management Policy to provide transparency and accountability for the usage of data collected via license plate recognition and optical cameras. Changes being implemented by the Law Enforcement Support Division of the Texas Department for Public Safety (DPS) will impact the Town’s adopted policy. As part of the Town’s efforts to utilize our License Plate Recognition (LPR) system to keep our resident’s safe, the Addison Police Department receives “field alerts” whenever a flagged vehicle (one with outstanding warrant information, reported as stolen, etc.) is detected by one of our LPR readers. The alert allows Addison Police officers to respond to the area and address any potential issues/concerns. The DPS is implementing changes to how license plate data is accessed and shared in the State of Texas. These changes effectively result in the State taking control of all license plate data to: protect access to the data in the National Crime Information Center (NCIC) and Texas Crime Information Center (TCIC) databases, and to facilitate the sharing of this data amongst law enforcement agencies in Texas. The changes require the Town to sign a memorandum of understanding with DPS to access the “hotlists” that would trigger the field alerts. The change also takes away the Town’s ability to dictate with whom we can share our LPR data, one of the guiding principles Council approved as part of our LPR implementation. Staff is prepared to discuss these changes being made by DPS and the impact on our current policy.
RECOMMENDATION:
Staff seeks Council direction.

Attachments
Presentation - Public Safety Data Management Policy
Town of Addison Public Safety Data Management Policy


Council Meeting		Item # 5.
Meeting Date:	12/08/2020
Department:	Fire
Pillars:	Gold Standard in Public Safety
Milestones:	Promote and protect the Addison Way

AGENDA CAPTION:

Consider Action to Approve the Purchase of Two (2) Cardiac Monitors from Stryker Corporation Through BuyBoard and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $88,297.66.

BACKGROUND:

The Fire Department operates seven Stryker Lifepak 15 cardiac monitors to provide advanced life support to patients during a medical emergency.

An Asset Management System (AMS) is utilized to track the Town’s assets. Staff annually determines which assets need to be replaced based on AMS recommendations and an asset condition assessment. All seven of the Lifepak 15 cardiac monitors have been designated for replacement.

One Lifepak 15 was replaced at the end of Fiscal Year (FY) 2020 using budgeted funds received from the Texas Ambulance Services Supplemental Payment Program (TASSPP). Four more were approved to be replaced using funds from the Capital Equipment Replacement Fund (CERF) in the FY2021 budget. Staff is requesting the replacement of the two remaining Lifepak 15 cardiac monitors. Funding for this purchase was approved in the FY2021 budget utilizing TASSPP grant funding.

Staff researched equipment pricing through purchasing cooperatives to obtain the best price and to reduce administrative expenses. The purchasing cooperative BuyBoard offered the best pricing. The purchase amount is within budget.

EQUIPMENT	VENDOR	DEPARTMENT	AMOUNT
2-Lifepak 15 Cardiac Monitors	Stryker	Fire	$88,297.66
TOTAL			$88,297.66

RECOMMENDATION:

Administration recommends approval.

Attachments
Quote - Stryker Cardiac Monitors


Council Meeting		Item # 6.
Meeting Date:	12/08/2020
Department:	Information Technology
Pillars:	Excellence in Asset Management Gold Standard in Customer Service Gold Standard in Public Safety
Milestones:	Improve communications and the use of technology

AGENDA CAPTION:

Consider Action on a Resolution Approving a Contract for Services Between the Town of Addison and Solid IT Networks, Inc. for the Installation of Wireless Equipment, Management Software, Related Warranties and Technical Support; and, Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $131,256.12.

BACKGROUND:

The Town’s current computer network infrastructure was designed and purchased in 2014. This critical asset is scheduled for replacement based on performance, age, and extended warranty expiration.

The Town is requesting to purchase an Extreme Networks system, including wireless equipment, from Solid IT Networks. Solid IT Networks is a preferred vendor through Texas Department of Information Resources (DIR). DIR is responsible for a cooperative contracts program that enables government entities to efficiently pool their purchasing power to drive down costs. The DIR program provides an effective procurement channel to thousands of public sector entities across Texas. DIR simplifies the procurement process for public sector entities throughout the State by releasing Request for Proposal (RFP) and choosing vendors at the State level whom can be selected by State agencies and Local governments.

Extreme Networks offers a system which is the leading solution in the market today. The proposed system offers an array of Wireless Access Points at each location based on total number of users, nature of the operations, wireless signal penetration testing, and wireless signal strength analysis for the best performance.

Location	AP350 General Purpose Access Point	AP510 High Density Access Point	AP460 Outdoor Access Point	License
Central Fire	11	2	1	14
Finance	6	1		7
Fire station #2	6		2	8
Police & Courts	34	4	6	44
Service Center	24	4	1	29
Town Hall	7	4	1	12
TreeHouse	4	4		8
Airport - New Building	5	2	1	8
Total	95	21	12	130

The total cost of the system implementation, including professional services and the extended warranty and support for 6 years, is $131,256.12. This item is budgeted in the Fiscal Year 2021 Information Technology Equipment Replacement Fund.

RECOMMENDATION:

Adminstration recommends approval.

Attachments
Resolution - Solid IT Networks


Council Meeting		Item # 9.
Meeting Date:	12/08/2020
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:

Present, Discuss and Consider Action on a Resolution Approving a Contract Agreement Between the Town of Addison and Tiseo Paving Company, Inc. for Construction Services for the Midway Road Revitalization Project and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $30,996,834.25.

BACKGROUND:

In 2012, Addison voters approved $16 Million in General Obligation bonds for the revitalization of Midway Road from Spring Valley Road to Keller Springs Road. In 2018, Council authorized staff to include the newly adopted Master Transportation Plan (includes wider medians and an off-street trail) in the project, and authorized the City Manager to pursue the issuance of $25M in Certificates of Obligation Bonds. In 2019, $15M in Certificate of Obligation Bonds were issued to incorporate new water and sanitary sewer lines, storm sewer upgrades and to implement the Master Transportation Plan elements into the project. On April 28, 2020, Staff presented a Midway Road Revitalization Project update which informed Council on the revised project design, property acquisition, the selection process for a general contractor and amended the project budget and timeline.

On September 30, 2020, the Town advertised a Request for Proposals (RFP) for Competitive Sealed Proposals (CSP) for Construction Services for the Midway Road Revitalization Project through Bidsync, as proposal number 20-186. A mandatory pre-proposal conference was held on October 14, 2020. Five (5) sealed proposals were received and opened by the Town on October 29, 2020. The proposals were evaluated by an Evaluation Committee on cost, previous experience on similar projects, key personnel qualifications, quality and safety programs, plan of implementation, and construction schedule and total time for the project as described in the project specifications and drawings. The evaluation results are shown in the table below:

Vendor	Score
Tiseo Paving Company	95.9
Austin Bridge & Road	80.0
Ed Bell Construction	79.2
Rebcon	77.3
SEMA Construction	73.0

The highest-ranked proposal was submitted by Tiseo Paving Company (Tiseo). The Tiseo proposal exhibited strong experience in municipal paving and utility projects on a wide variety of scopes and values. It included a favorable basic construction schedule that followed the recommended phasing and segment guidelines outlined in the contract documents. Tiseo's proposal provided clear Quality and Safety Programs and a fair and reasonable cost proposal. Tiseo has a solid reputation for municipal paving and utility projects in the DFW Metroplex Area.

The CSP selection method allows the Town to review the costs submitted with the highest-ranked responsive proposer to explore savings opportunities based on any ambiguities, risk allocation or quantity discrepancies in the RFP package. This review and discussion resulted in a $106,000 reduction in the base proposal's final amount, making the Contract amount $30,996,834.25.

The base proposal for the Project will construct water, sanitary sewer and storm sewer utility improvements; street, sidewalk and side path trail paving improvements; paver, landscape and irrigation enhancements; and, traffic signal and illumination upgrades.

In addition to the base proposal work on the project, two alternate proposals were included in the solicitation. Alternate A provided for in-place grouting and abandoning of the water and sanitary sewer mains that are to be taken out of service with this project. Alternate B provided for the Contractor to supply the Motorola irrigation controller units instead of the Town. Neither Alternate A or Alternate B are recommended as they increase the project cost. Only the base proposal is recommended for award.

The Midway Road Revitalization Project Budget has $31,478,820 available for construction services.

Three documents related to this project could not be attached within our agenda software due to their large size. These documents are available at the following links:

Request for Proposal 20-186: https://1drv.ms/b/s!Aq86QtZqepdJgbgLEq8fmDrz631ySw?e=y218pc

Tiseo's Proposal Submittal: https://1drv.ms/b/s!Aq86QtZqepdJgbgKBAlZYuNfB11zhg?e=wSyyxB

Contract Agreement and Exhibits:   https://1drv.ms/b/s!Aq86QtZqepdJgbgMzp5qF8OOwCPu9g?e=Pg1XRr

These are exceptionally large files, so please allow time for them to download.

These links will expire on March 1, 2021. If you need these documents after this date, please contact the Town at 972.450.7000 for assistance.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Midway Construction Contract
Presentation - Midway Road Revitalization Project


Council Meeting		Item # 10.
Meeting Date:	12/08/2020
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:
Present, Discuss and Consider Action on a Resolution Approving an Agreement for Professional Engineering Services Between the Town of Addison and Teague Nall and Perkins, Inc. for Design Support During Construction Related to the Midway Road Revitalization Project and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $882,401.
BACKGROUND:
Design Support During Construction Services (Design Support) are an industry standard for construction projects to assure the construction contractor utilizes means and methods that comply with the contract requirements. Teague, Nall and Perkins, Inc. is the Engineer of Record for the Midway Road Revitalization Project design. They are therefore uniquely positioned to provide the design support services because the Engineer of Record is required to be notified of or approve any requested interpretations and deviations by the construction contractor during construction. The Scope of Work is detailed in Exhibit A, while a listing of fees for the anticipated services can be found in Exhibit B of the agreement. Services to be provided include meeting attendance and preparation; review of requests for information; review and acceptance of submittals; change order/field order reviews; landscape and irrigation reviews; traffic signalization reviews; other reviews and assistance; preparation of record drawings; and, additional services as requested by the Town. The timeline for these services will be dependent on the Schedule and Work Plan of the construction contractor for the Midway Road Revitalization Project and is estimated to be performed over a thirty-six-month period. The Midway Road Revitalization Project Budget included $900,000 for these services.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Midway Design Support


Council Meeting		Item # 11.
Meeting Date:	12/08/2020
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:
Present, Discuss and Consider Action on a Resolution Approving an Agreement for Professional Engineering Services Between the Town of Addison and Kleinfelder, Inc. to Perform Materials Testing Services as Quality Assurance for the Materials Utilized in the Construction of the Midway Road Revitalization Project and Authorize the City Manager to Execute the Agreement in an Amount Not to Exceed $225,289.00.
BACKGROUND:
Material testing services are required to assure the quality and consistency of the materials and workmanship utilized by the construction contractor to complete the Midway Road Revitalization Project. The Town issued a Request for Qualifications (RFQ) during the summer of 2017 for general engineering and design services. This RFQ resulted in a list of pre-qualified firms to perform engineering services within the Town. In addition to being on this pre-qualified list, Kleinfelder, Inc. was selected based on the quality of their work on previous projects with the Town, their extensive experience on similar projects and their ability to provide the required amount of seasoned testing technicians needed to keep up with the magnitude of materials that will be installed during construction of the Midway Road Revitalization Project. The Scope of Work is detailed in Exhibit A, while a listing of fees for each type of testing can be found in Exhibit B of the agreement. Anticipated testing required during the construction of the Midway Road Revitalization Project includes soils identification; compaction and control testing; aggregate and concrete testing; asphalt testing; coring services; structural steel and drilled shaft inspections; and special services as requested by the Town. The timeline for these services will be dependent on the Schedule of the Construction Contractor for the Midway Road Revitalization Project and is estimated to be performed over a thirty-six month period. The Midway Road Revitalization Project Budget includes $300,000 for these services.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Midway Materials Testing