Agenda


Work Session and Regular Meeting		Item # 4.
Meeting Date:	07/14/2020
Department:	City Manager

AGENDA CAPTION:
Present and Discuss Any Action Necessary or New Information Regarding the COVID-19 Pandemic.
BACKGROUND:
In December 2019, a novel (new) coronavirus known as SARS-CoV-2 ('the virus") was first detected and subsequently began causing outbreaks of the coronavirus disease COVID-19 that spread globally. The virus is easily transmitted through person to person contact, especially in group settings. As a result, the Federal Government, State of Texas, Dallas County, and the Town of Addison issued a series of declarations and orders to take measures to slow the spread of the virus and protect the ability of public and private health care providers to handle the influx of potential new patients and safeguard public health and safety. The President of the United States issued a Proclamation Declaring a National Emergency Concerning the Novel Coronavirus Disease (COVID-19) on March 13, 2020. The Texas Governor followed with a State of Disaster Declaration for the State of Texas on March 13, 2020. Between March 23 and April 21, 2020, a series of orders from the Dallas County Judge were issued pertaining to the closure of nonessential businesses, mask and social distancing requirements, and shelter-in-place orders to prevent the spread of the virus. On April 23, 2020: The Dallas County Judge issued a revised order to be consistent with the Governor's Order, which removed elective surgery language, updates language on religious and worship services, and requires schools to be closed for the remainder of the 2019-2020 school year. Between April 27, 2020 and June 3, 2020 the Governor of Texas began to issue several Executive Orders to begin safely opening Texas businesses. Executive Order No. GA 18 prompted the strategic reopening of services, which specified retail services that are not "essential services" that could be provided through pickup or delivery. It also allowed the reopening of dine-in restaurant services, for restaurants that operate at up to 25 percent of the total listed occupancy of the restaurant. Movie theaters, museums, and libraries were also allowed to reopen with similar restrictions. This order was followed by several others targeted at incrementally opening nonessential businesses. On June 16, 2020: Governor Greg Abbott and Executive Vice Chancellor for Health Affairs of the University of Texas (UT) System John Zerwas, MD, provided an update on Texas' hospital capacity. The Governor noted that despite an uptick in positive cases, there continues to be abundant hospital capacity. He also urged all Texans to continue to do their part to mitigate the spread of COVID-19 and look out for the health of themselves and those around them. On June 23, 2020: Governor Abbott issued a proclamation expanding the ability of mayors and county judges to impose restrictions on outdoor gatherings of over 100 people. On June 25, 2020: Governor Greg Abbott issued an Executive Order to ensure hospital bed availability for COVID-19 patients by suspending elective surgeries at hospitals in Bexar, Dallas, Harris, and Travis counties. On June 26, 2020: Governor Abbott issued a new Executive Order limiting certain businesses and services. This order closed bars at noon on Friday, June 26 and reduced restaurant capacity to 50% on Monday, June 29. On July 2, 2020: Governor Abbott issued an Executive Order requiring all Texans to wear a face covering over the nose and mouth in public spaces in counties with 20 or more positive COVID-19 cases, with few exceptions. The Town has taken the following actions: The closure of all Town facilities for public access has been extended. All in-person Addison Athletic Club camps and classes have been canceled. The Addison Athletic Club is open with modifications to adhere to State and County orders. Third-party outside exercise programs are being held virtually at the discretion of the vendor. The Addison Conference and Theatre Centre (ACTC) will remain closed. Special Events: The May Addison After Dark Event Series has been canceled and replaced with Addison Weekend Drive-ins. Parks and Public Works crews are continuing their work to maintain the Town’s assets. The Town of Addison has taken (and will continue to take) actions to prevent the spread of the virus. Everyone is encouraged to follow Social Distancing recommendations. For more information on the previous updates from the Town related to the COVID-19 pandemic, please visit the Town’s website www.AddisonTexas.net/covid19.
RECOMMENDATION:
Information only, no action required.

Attachments
Social Distancing Recommendations
Minimum Standard Health Protocols
State of Texas Proclamation No. GA 26 Amendment Effective June 23, 2020
State of Texas Executive Order No. GA 27 Effective June 25, 2020
State of Texas Executive Order No. GA 28 Effective June 26, 2020
State of Texas Executive Order No. GA 29 Effective July 2, 2020


Work Session and Regular Meeting		Item # 5.
Meeting Date:	07/14/2020
Department:	Finance
Pillars:	Gold Standard in Financial Health
Milestones:	Continuously improve processes and policies to include the voice of the customer and ensure the policies are easily accessible

AGENDA CAPTION:
Present and Discuss Updated Projections of the Potential Financial Impacts to the Town of Addison Due to the Economic Disruption Related to the COVID-19 Pandemic.
BACKGROUND:
At the April 14, 2020 Council Meeting finance staff presented initial projections of the financial impacts of the COVID-19 pandemic for the remainder of Fiscal Year 2020 and Fiscal Year 2021 for all Town Funds. Historically, certain funds have been affected by crises such as 9/11 and the Great Recession while the Town’s other operating funds have not seen noticeable changes. Primary concerns are sales taxes and mixed beverage taxes for the General Fund, hotel occupancy taxes for the Hotel Fund, and fuel flowage fees and rental income for the Airport. For each of these funds historically, it has taken three years to see a full recovery in these revenue sources following a crisis. Staff will discuss the updated projections for revenue sources impacted by the COVID-19 pandemic and the updated projected impact on fund balances and expenditures for the current and future fiscal years.
RECOMMENDATION:
Information only, no action required.

Attachments
Presentation - Updated Financial COVID-19 Projected Impact


Work Session and Regular Meeting		Item # 6.
Meeting Date:	07/14/2020
Department:	City Manager
Pillars:	Gold Standard in Public Safety

AGENDA CAPTION:
Present and Discuss Public Nuisance Concerns Along the White Rock Creek Park Trail.
BACKGROUND:
Council members Paul Walden and Marlin Willesen requested that this item be placed on the Council Agenda for discussion. Resident observations of homeless persons utilizing the area under the Belt Line Road bridge have caused some concern within the Addison community. Passing over White Rock Creek, the Belt Line Road bridge and area directly under, is within the City of Dallas' city limits. This prohibits the Town of Addison from enforcing our public nuisance ordinances. Staff will provide an overview of the issues and discuss potential considerations to address those concerns along the White Rock Creek Park Trail.
RECOMMENDATION:
Staff requests direction from Council.

Attachments
Presentation - White Rock Creek Park Trail Public Nuisance Discussion


Work Session and Regular Meeting		Item # 7.
Meeting Date:	07/14/2020
Department:	Parks & Recreation
Pillars:	Optimize the Addison Brand
Milestones:	Continue development and implementation of the Long-Term Financial Plan

AGENDA CAPTION:
Present and Discuss Proposed Updates to the Town's Naming and Recognition and Public Art Policies.
BACKGROUND:
Staff is requesting a review of the Naming and Recognition Policy, which was adopted in November 2017 and the Public Art Policy which was adopted in May 2016. The Naming and Recognition Policy addresses the naming or renaming of structures, parks, trails and other Town-owned facilities. The current policy gives guidelines for the naming of a facility to recognize a contribution. However, it needs to include more direction regarding the following points: There is a lack of clarity regarding acceptance and recognition of small donations made that are not associated with the naming of a facility; It does not align or support current fundraising methods implemented by non-profits to solicit funds on behalf of the Town; It does not address how the naming of a park after an individual is recognized or significant service is recognized, although there are standards being implemented; and It needs more detail in defining the process for naming and renaming facilities. Note, the word facility is used throughout this discussion and refers collectively to the terms structures, parks, trails and other Town-owned facilities. To facilitate this discussion staff is attaching a proposed Naming and Recognition policy. The proposed policy does include numerous formatting changes, and therefore a redline version has not been provided. The current and proposed policies are provided for comparison and the changes to the policy are highlighted in the presentation. No changes to the intent of the current policy are being proposed. The proposed updates are intended to provide additional clarification and to expand the policy to address the following: Set guidelines for the acceptance of contributions not associated with naming; Set guidelines for recognizing financial contributions, large and small; and Identify a process to be utilized by staff to implement the policy. Also attached to this agenda item is the current Public Art Policy and proposed changes that would reflect what is currently being done to recognize donations made to the Addison Arbor Foundation. Staff will give a presentation that includes an overview of the history of the Town's Naming Policy, the existing policy, and proposed changes to the Naming and Recognition and Public Art Policies.
RECOMMENDATION:
Staff requests direction from Council.

Attachments
Presentation - Proposed Changes Naming and Recognition and Public Art Policy
Proposed Policy - Naming and Recognition
Current Policy - Naming and Recognition
Proposed Policy - Public Art (Red Line of Existing Policy)


Work Session and Regular Meeting		Item # 8.
Meeting Date:	07/14/2020
Department:	Development Services

AGENDA CAPTION:
Present and Discuss the Timing for Rescheduling the Special Charter Amendment Election Originally Planned for May 2, 2020.
BACKGROUND:
The City Council adopted Ordinance O20-04 on February 13, 2020 ordering that a Special Election be held on May 2, 2020 for the purpose of considering twenty-six (26) propositions to amend the Town's Home Rule Charter. In March, Governor Greg Abbott issued a Proclamation in response to the COVID-19 pandemic allowing political subdivisions within Texas to move general and special elections scheduled in May to November 3, 2020. In response to the Governor's Proclamation, the Addison City Council voted to postpone the Special Election to a date to be determined. The Governor's Proclamation appears to require the Special Election to be held on Tuesday, November 3, 2020, but the Town could explore the option of Saturday, May 1, 2021. If the Council desires to hold the election in November, the last day to order the election would be August 17, 2020. This means that the Council would have to take action at the Council Meeting on August 11, 2020 to formally order the election. Staff will make the attached presentation and seek input from the City Council regarding which date to hold the Special Election so that Staff can make the necessary preparations.
RECOMMENDATION:
Staff requests direction from the City Council.

Attachments
Presentation - Special Election Schedule


Work Session and Regular Meeting		Item # 9.
Meeting Date:	07/14/2020
Department:	City Secretary

AGENDA CAPTION:
Consider Action to Approve the Minutes for the June 23, 2020 Work Session and Regular Meeting.
BACKGROUND:
The Minutes for the June 23, 2020 City Council Meeting have been prepared for consideration.
RECOMMENDATION:
Administration recommends approval.

Attachments
Minutes - June 23, 2020 Council Meeting


Work Session and Regular Meeting		Item # 10.
Meeting Date:	07/14/2020
Department:	Public Works
Pillars:	Excellence in Transportation Systems

AGENDA CAPTION:
Consider Action on a Resolution to Approve Acceptance of an Airport Improvement Program (AIP) Grant Offer from the Texas Department of Transportation (TxDOT) in the Amount of $1,475,000 for Changing the Runway Designation from 15/33 to 16/34 and Applying Surface Preservation Treatments to the Runway, Taxiway Alpha, and the Asphalt Connecting Taxiways Charlie, Delta, Echo, Foxtrot, Golf, Hotel, and Juliet; Designating TxDOT its Agent for Receiving and Disbursing Funds; Acknowledging that Addison will be Responsible for a Potential Estimated Contribution and to Authorize the City Manager to Execute all Necessary Documents to Accept the Grant from TxDOT.
BACKGROUND:
This item is to accept a grant from the Texas Department of Transportation Aviation Division in the amount of $1,475,000, for the runway designation change and for the application of surface preservation treatments to the runway, and various taxiways. The $1,475,000 grant amount will be a 100% grant with no local matching funds required. Any costs incurred over the grant amount will be subject to the usual 90%-10% split requiring a 10% matching share from the airport (with the 90% being the Federal/State grant share). The airport's fiscal year 2020 capital budget included 10% matching shares totaling $191,060 for the runway re-designation and surface treatments. It is unlikely that more than a small fraction of the available matching funds will be required for this project. Runways are designated by a number from 1 to 36, which is the magnetic heading of the runway in degrees, divided by ten. A runway numbered 9 points east (90°), runway 18 is south (180°), runway 27 points west (270°) and runway 36 points to the north (360° rather than 0°). Changing the runway designation requires repainting of the runway designation numbers at both ends of the runway, along with replacement of numerous airport guidance sign panels. Additionally, it requires changes in the FAA aeronautical charts, approach plates, airport diagrams, the airport's master record. The grant also includes funds for the application of surface preservation treatments. Asphalt surface treatments are a preventative maintenance procedure applied to the asphalt surface to seal and protect the asphalt pavement from environmental conditions such as sunlight and rain. Untreated, the existing asphalt surface will begin to deteriorate due to oxidation and infiltration of water. Surface preservation treatment will be applied to the runway, Taxiway Alpha, and the asphalt connecting taxiways (Charlie, Delta, Echo, Foxtrot, Golf, Hotel, and Juliet).
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Airport Improvement Grant Acceptance


Work Session and Regular Meeting		Item # 11.
Meeting Date:	07/14/2020
Department:	Development Services

AGENDA CAPTION:
Consider Action to Approve a Resolution Accepting a Donation Deed From Urban Intownhomes, Inc. for Property Located Adjacent to the Addison Grove Development.
BACKGROUND:
The layout of the Addison Grove development left a remainder piece of property to the east of the newly constructed Magnolia Street. This 1.24 acre "L" shaped property could not be used efficiently by the developer to construct townhomes, and Staff convinced them to donate this property to the Town. The purpose of this donation was to land bank the property should the properties in between Magnolia Street and Midway Road redevelop at some point in the future. While the donation was shown on the development plan and plat, the Town and developer are formalizing that donation with a donation deed. The City Council must accept the donation deed.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Accepting Donation Deed
Exhibit - Subject Property Map


Work Session and Regular Meeting		Item # 12.
Meeting Date:	07/14/2020
Department:	City Manager
Milestones:	Promote and protect the Addison Way

AGENDA CAPTION:
Consider Action to Approve a Resolution to Adopt the Town of Addison's Strategic Pillars and Milestones for Fiscal Year 2021.
BACKGROUND:
Since 2016, the City Council has participated in an annual special work session on strategic planning facilitated by Strategic Government Resources (SGR). At the strategic planning session held on June 15, 2020, Council reviewed the Strategic Pillars for Fiscal Year 2021. These are: Entrepreneurship and Business Hub Excellence is Asset Management Excellence in Transportation Systems Gold Standard in Customer Service Gold Standard in Financial Health Gold Standard in Public Safety Optimize Addison Brand No changes were made to the Strategic Pillars. Council also identified Milestones that indicate progress toward achieving these Strategic Pillars and selected 10 priority Milestones for Fiscal Year 2021. A complete list of the Milestones is attached as Exhibit A in the Resolution. SGR's full report is also attached.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Strategic Planning Pillars and Milestones for Fiscal Year 2021
Report - Council Strategic Planning Session June 2020


Work Session and Regular Meeting		Item # 13.
Meeting Date:	07/14/2020
Department:	Public Works
Pillars:	Excellence in Transportation Systems

AGENDA CAPTION:

Consider Action to Approve Change Order #2 to the Contract with JC Commercial, Inc. for Costs Related to Unforeseen Site Conditions for the United States Customs and Border Protection Facility at Addison Airport and Authorize the City Manager to Execute the Change Order in an Amount Not to Exceed $141,881.10.

BACKGROUND:

On August 27, 2019, the Addison City Council approved a contract with JC Commercial, Inc. for the construction of the U.S Customs and Border Protection and Airport Administration facility at Addison Airport in the amount of $6,223,949.

Change Order #1, dated February 28, 2019 approved a cost increase of $22,215.16, thereby increasing the contract amount to $6,246,209.16. Change order #1 included North Texas Tollway Authority irrigation modifications, an Oncor utility relocation, the installation of bollards around the Customs and Border Protection generators, and the removal of an abandoned water line. Change order #1 was not taken to Council because the amount was less than $50,000 and less than 25% of the contract price. Change order #1 did not add additional days to the contract.

Change Order #2 includes the following additional items that were not anticipated or known at the time of the original contract. Staff determined that it was prudent, efficient and effective to address the following issues as part of the on-going work:

Additional concrete pier depths for the building foundation due to a variable depth rock layer that was deeper than anticipated. Additional pier depths ranged from 1.5 to 3.5 feet in depth and occurred outside the known rock layer depth provided in the geotechnical report. The pricing provided by JC Commercial Inc. is consistent with industry standards for costs per linear foot of pier depth for the additional labor and materials.
Changes in the erection of steel for the elevator. Page, the project architect, and AG&E , the structural engineer, have both reviewed the proposal submitted by JC Commercial, Inc. and agree the additional steel and erection costs is justified and necessary. The steel modification required a high degree of detail and precision and the contractor is required to complete the modifications associated with the elevator installation.
The site design earthwork quantity in the bid documents was calculated before the site demolition of the old hangar and removal of old pavements. JC Commercial performed a topographic survey of the site to verify existing conditions before construction began and notified the project team that elevations for the site were lower than the existing survey provided in the design documents.
As requested by U.S Customs and Border Protection, hold room toilets and lavatory were revised from separate toilets and lavatory to combination toilet/lavatory fixtures in order to comply with U.S. Customs and Border Protection requirements.

The following table summarizes the effect of change order #2 on the contract price:

Description	Original Price	Amount

Additional Foundation Pier Depths		$11,466.65
Change to Elevator Steel Structure		$20,067.30
Additional Fill		$107,056.95
CBP Hold Room Combination Toilet/Lavatory Revision		$3,290.20
Subtotal		$141,881.10

Amount of this Change Order		$141,881.10
Original Contract Amount		$6,223,949.00
Overall Contract (Including Previous Change Order)		$6,246,209.16
Revised Contract Amount		$6,388,090.26
Total % Increase (including change orders #1 and #2)		2.57%

This change order requires council approval because the total amount is greater than $50,000.

The following table summarizes the effect of change order #2 on the contract time:

Description	Calendar Days
Additional Foundation Pier Depths	5
Change to Elevator Steel Structure	10
Additional Fill	10
Subtotal	25

Original Contract Start Date	September 30, 2019
Original Contract Time	450
Previously Approved Contract Time Extension	0
Approved Contract Time Extensions this Change Order	25
New Contract Time	475
New Contract Completion Date	January 17, 2021

Funding for these improvements is from the 7.3% contingency allowance included in the original contract with JC Commercial, Inc. The total contingency allowance for the project is $559,978.

RECOMMENDATION:

Administration recommends approval.

Attachments
U.S Customs and Border Protection Facility - Change Order #2
U.S Customs and Border Protection Facility - Change Order #1


Work Session and Regular Meeting		Item # 14.
Meeting Date:	07/14/2020
Department:	Development Services

AGENDA CAPTION:
Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Amending Article XIX. UC Urban Center District Regulations by Revising Section 2.C. Conditional Uses. Case 1802-Z/Town of Addison.
BACKGROUND:
COMMISSION FINDINGS: The Addison Planning and Zoning Commission, meeting virtually in regular session on June 16, 2020, voted to recommend approval of an ordinance amending Article XIX. UC Urban Center District Regulations by revising Section 2.C. Conditional Uses to permit overnight pet boarding without conditions. Voting Aye: Catalani, Craig, DeFrancisco, Meleky, Resnik, Souers, Wheeler Voting Nay: none Absent: none SPEAKERS AT THE PUBLIC HEARING: none Please refer to the attached staff report for additional information on this case.
RECOMMENDATION:
Administration recommends approval.

Attachments
Ordinance - Overnight Pet Boarding 1802-Z
Staff Report - Overnight Pet Boarding 1802-Z


Work Session and Regular Meeting		Item # 15.
Meeting Date:	07/14/2020
Department:	Development Services

AGENDA CAPTION:
Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 15530 Quorum Drive, Which Property is Currently Zoned Urban Center, UC, by Approving a Special Use Permit for Overnight Pet Boarding. Case 1803-SUP/Pappy’s Pet Lodge.
BACKGROUND:
COMMISSION FINDINGS: The Addison Planning and Zoning Commission, meeting virtually in regular session on June 16, 2020, voted to recommend approval of a Special Use Permit for overnight pet boarding without conditions. Voting Aye: Catalani, Craig, DeFrancisco, Meleky, Resnik, Souers, Wheeler Voting Nay: none Absent: none SPEAKERS AT THE PUBLIC HEARING: none Please refer to the attached staff report for additional information on this case.
RECOMMENDATION:
Administration recommends approval.

Attachments
Ordinance - Pappy’s Pet Lodge 1803-SUP
Staff Report - Pappy’s Pet Lodge 1803-SUP
Plans - Pappy’s Pet Lodge 1803-SUP


Work Session and Regular Meeting		Item # 16.
Meeting Date:	07/14/2020
Department:	Development Services

AGENDA CAPTION:
Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 3765 Belt Line Rd, Which Property is Currently Zoned PD, Planned Development, Through Ordinance O92-037, by Approving a Special Use Permit for a New Restaurant. Case 1813-SUP/Duck Donuts.
BACKGROUND:
COMMISSION FINDINGS: The Addison Planning and Zoning Commission, meeting virtually in regular session on June 16, 2020, voted to recommend approval of a Special Use Permit for a new restaurant without conditions. Voting Aye: Catalani, Craig, DeFrancisco, Meleky, Resnik, Souers, Wheeler Voting Nay: none Absent: none SPEAKERS AT THE PUBLIC HEARING: none Please refer to the attached staff report for additional information on this case.
RECOMMENDATION:
Administration recommends approval.

Attachments
Ordinance - Duck Donuts 1813-SUP
Staff Report - Duck Donuts 1813-SUP
Plans - Duck Donuts 1813-SUP


Work Session and Regular Meeting		Item # 17.
Meeting Date:	07/14/2020
Department:	Development Services

AGENDA CAPTION:
Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 5290 Belt Line Road, Suite 105, Which Property is Currently Zoned PD, Planned Development, Through Ordinance O19-22, by Approving a Special Use Permit for a New Restaurant with the Sale of Alcoholic Beverages for on Premises Consumption Only. Case 1814-SUP/Mendocino Farms.
BACKGROUND:
COMMISSION FINDINGS: The Addison Planning and Zoning Commission, meeting virtually in regular session on June 16, 2020, voted to recommend approval of a Special Use Permit for a new restaurant with the sale of alcoholic beverages for on-premises consumption only subject to the following condition: The applicant shall not use any terms or graphic depictions that relate to alcoholic beverages in any exterior signage. Voting Aye: Catalani, Craig, DeFrancisco, Meleky, Resnik, Souers, Wheeler Voting Nay: none Absent: none SPEAKERS AT THE PUBLIC HEARING: none Please refer to the attached staff report for additional information on this case.
RECOMMENDATION:
Administration recommends approval.

Attachments
Ordinance - Mendocino Farms 1814-SUP
Staff Report - Mendocino Farms 1814-SUP
Plans - Mendocino Farms 1814-SUP


Work Session and Regular Meeting		Item # 18.
Meeting Date:	07/14/2020
Department:	Parks & Recreation
Pillars:	Excellence in Asset Management

AGENDA CAPTION:
Present, Discuss, and Consider Action on a Resolution Approving an Amendment to License Agreement, Between the Town of Addison and Oncor Delivery Company, LLC to Establish Standards for Construction of Improvements and Installation of Landscaping in the Redding Trail License Area, and Authorize the City Manager to Execute the Amendment.
BACKGROUND:
In January 2020, staff presented an overview of Oncor's plans to replace transmission towers along a 1.3-mile line that spans Carrollton, Farmers Branch and Addison. Within Addison, the transmission towers to be replaced are located in the Redding Trail and Redding Trail Dog Park corridor. Oncor owns the land upon which these town facilities exist and use of the land, by the Town, is authorized through separate license agreements dated in 1985 and 2006. When Oncor initially approached the Town about the project they indicated it was their intent to bring the corridor closer to compliance with their current Hike, Bike and Trail Guidelines, established in 2014. The referenced guidelines are very different from what was allowed in the 1985 Redding Trail license agreement. The current guidelines do not allow ornamental trees, screening shrubs taller than 4', irrigation, seating areas (which include bike racks and drinking fountains), signage and pedestrian lighting. The 1985 license agreement also requires that vegetation be maintained in a manner to not exceed 15' in height and there are screening shrubs and ornamental trees within the corridor that exceed that height. Staff shared concerns with Oncor and both parties worked out a compromise that will help protect assets in the corridor from construction impacts, allow exceptions to some of the site elements and limit removal of vegetation. This compromise was presented to Council in January. Council requested that what was agreed upon be documented in a manner that both parties are clear on the direction and requested the license agreement be updated, where applicable, to reflect exceptions that are allowed. Oncor has provided, for Council consideration, an amendment to add "Exhibit C" to the license agreement which is attached to the resolution. Staff from both the Town and Oncor agree on the following exceptions and approach to preserving the corridor. Town staff and Oncor staff will both work from the direction listed below to ensure that all parties have a clear understanding of what was agreed upon. Oncor Will: Limit tree removal to 59 ornamental trees that are directly around the towers and under the transmission lines, exception as described in "Exhibit C", line 21. Allow replacement of ornamental trees removed with ornamental trees that do not exceed 15' in height within Oncor approved locations, per exception as described in "Exhibit C", line 21. Only remove shrubs around the base of the towers and shrubs taller than 4' along the alley behind Dome Dr., per exception as described in "Exhibit C", line 21. Allow seating areas to remain, per exception listed in "Exhibit C", line 20. Allow existing spray irrigation to remain, per exception listed in "Exhibit C", line 21. Allow existing lighting to remain, per exception defined in "Exhibit C", line 8. Repair turf damaged during construction with sod. Repair any damage made to the irrigation system. Work with Town staff to allow maintenance of the area during construction. Construct a temporary fence to leave half of the dog park open for use during construction. Prune shrubs along park boundaries to 10' tall. Prune remaining ornamental trees to 15' tall. Limit removal of berms to two areas. Addison will: Tag all trees to clearly identify which trees are approved for removal so all parties are in agreement. Temporarily remove light poles, signage and drinking fountains in the path of construction but will re-install them once construction is complete. Maintain the height of ornamental trees and shrubs to 15', per exception listed in "Exhibit C", line 21. Replant ornamental trees and shrubs at a later date, per exception listed in "Exhibit C", line 21. Remove the Redding Trail Plaque and masonry plaque and replace at a later date. Council also requested that Oncor consider updating the license agreement for the Redding Trail dog park to allow the Redding Trail to extend and connect to the future Midway Trail. Staff is in the process of preparing the required construction documents in order for this request to reviewed and approved by Oncor. This item will be brought to Council at a later date. As staff and Oncor began to field identify tree removals Oncor staff identified two Live Oak trees located in the medians on Belt Line Rd. that were under transmission lines. Trees directly below the lines are not allowed. As Oncor is removing vegetation int he Redding Trail corridor their crews will remove these two trees. Staff will make a presentation updating Council on steps taken since the January presentation and provide a schedule for the tower replacement project to Council.
RECOMMENDATION:
Administration recomends approval.

Attachments
Resolution - License Agreement Amendment
Presentation - Redding Trail License Agreement Amendment


Work Session and Regular Meeting		Item # 19.
Meeting Date:	07/14/2020
Department:	Finance
Pillars:	Gold Standard in Financial Health
Milestones:	Continuously improve processes and policies to include the voice of the customer and ensure the policies are easily accessible

AGENDA CAPTION:
Present, Discuss and Consider Action on a Resolution Directing the City Manager to Calculate the Voter-Approval Tax Rate of the Town of Addison in the Manner Provided for a Special Taxing Unit as Authorized by the Texas Tax Code Section 26.04(C-1).
BACKGROUND:
Senate Bill 2 (S.B. 2), the Texas Property Tax Reform and Transparency Act of 2019 lowered the amount an adopted tax rate can increase. Prior to this tax bill, any rate adopted that exceeded an 8 percent increase over the prior year's rate, would trigger the ability of the citizens to petition for an election to "roll back" the tax rate. S.B. 2 has lowered this triggered rate from 8 percent to 3.5 percent and requires a city to hold an automatic election (Texas Tax Code 26.07). An exception to the lowered 3.5 percent voter-approval rate and the automatic election is offered when the city is located in an area declared a disaster area during the current tax year by the Governor or by the President of the United States (Texas Tax Code 26.04(C-1). This exception was met on March 13, 2020, when President Trump declared a national emergency and when Governor Abbott declared a state of emergency for every county in Texas the same day. If directed by the City Council, the Town will calculate the voter-approval rate in the manner provided for a special taxing unit, which returns the increased potential to the 8 percent. Further, the designated officer may continue calculating the voter-approval tax rate for the Town of Addison in the manner provided by this subsection until the earlier of the following: (1) The second tax year in which the total taxable value of the taxable property as shown on the appraisal roll for the Town of Addison exceeds the total taxable value of the taxable property on January 1 of the tax year in which the disaster occurred; or (2) The third tax year after the tax year in which the disaster occurred.
RECOMMENDATION:
Administration recommends approval.

Attachments
Resolution - Disaster Tax Rate Calculation


Work Session and Regular Meeting		Item # 20.
Meeting Date:	07/14/2020
Department:	City Manager

AGENDA CAPTION:
Present, Discuss, and Consider Action on CARES Act Programs.
BACKGROUND:
During the June 9, 2020 Council meeting, Staff briefed Council on the ability to participate in a CARES Act reimbursement program through an interlocal agreement (ILA) with Dallas County. Council approved this ILA and directed staff to pursue three potential programs: A program reimbursing the Town for eligible COVID-19 related expenses in an amount of approximately $200,000. A program supporting Addison residents through rent, food and utility assistance in an amount of approximately $200,000 dollars. A program that aids local businesses with rent/mortgage payments in an amount of approximately $500,000. Staff developed the three programs and submitted them to Dallas County for approval. Public Health and Compliance Program (Town Reimbursement Program) The Town developed this program to reimburse the Town for COVID-19 expenses such as personal protective equipment (masks, gloves, etc.), public space disinfection, and enhanced telework capabilities. Staff recommends approval of the Public Health and Compliance Program in an amount of $115,000. The $85,000 reimbursement for the emergency payment to Metrocrest Services was moved to the Resident Assistance Program. Resident Assistance Program Due to the COVID-19 pandemic, local non-profits have experienced an increase in demand for services from Addison residents. In a letter dated May 1, 2020, Metrocrest Services CEO Tracy Eubanks states that Addison families visited the Food Pantry 189 times in April. This was a 302% increase over last year. Their rent assistance program served 22 Addison families in April. This was a 144% increase over last year. In response, Council approved emergency funding to Metrocrest Services on May 15, 2020 in the amount of $85,000. While other non-profit partners may be eligible to receive funding for providing assistance to Addison residents, Metrocrest Services' ongoing rent, food, and utility assistance programs align well with CARES Act requirements from the United States Treasury Department and Dallas County. Metrocrest Services provided an estimate of the cost associated with providing these services to Addison residents for the remainder of calendar year 2020. These figures were utilized to develop this program. Staff recommends approval of the Resident Assistance Program in an amount of $285,000. This incudes reimbursement to the Town for the initial $85,000 to Metrocrest Services and an additional $200,000 to Metrocrest Services for rent, food and utility assistance services for Addison residents. Addison CARES Lease/Mortgage Assistance Grant Program The Addison Economic Development and Tourism Department developed this business assistance to establish a fund in the amount of $500,000 to be used to award eligible businesses 75% of their gross lease or mortgage payments for two months for a maximum grant award of up to $10,000 per company. Staff recommends approval of the Addison Cares Lease/Mortgage Assistance Grant Program in an amount of $500,000.
RECOMMENDATION:
Administration recommends approval.

Attachments
Public Health and Compliance Program
Resident Assistance Program
Addison CARES Lease/Mortgage Assistance Grant Program



REGULAR MEETING & WORK SESSION OF THE CITY COUNCIL July 14, 2020 ADDISON TOWN HALL 5300 BELT LINE RD., DALLAS, TX 75254 5:30 PM EXECUTIVE SESSION, WORK SESSION & REGULAR MEETING Notice is hereby given that the Addison City Council, using electronic medium, will conduct its REGULARLY SCHEDULED MEETING on Tuesday, July 14, 2020. No meeting will be conducted at Town Hall. A temporary suspension of the Open Meetings Act to allow telephone or videoconference public meetings has been granted by Governor Greg Abbott. These actions are being taken to mitigate the spread of COVID-19 by avoiding meetings that bring people into a group setting and in accordance with Section 418.016 of the Texas Government Code. Telephonic or videoconferencing capabilities will be utilized to allow individuals to address the Council. Email comments may also be submitted to iparker@addisontx.gov by 3:00 pm the day of the meeting. Members of the public are entitled to participate remotely via Toll-Free Dial-in Number: 877.853.5247; Meeting ID: 409.327.0683#, Participant ID: #. For more detailed instructions on how to participate in this meeting visit our Agenda Page. The meeting will be live streamed on Addison's website at www.addisontexas.net.


	1.	Call Meeting to Order


Pledge of Allegiance


	2.	Closed (executive) session of the Addison City Council pursuant to: Section 551.071, Tex. Gov. Code, to conduct a private consultation with its attorney pertaining to: Bigelow Arizona TX-344, Limited Partnership D/B/A Suites of America and/or Budget Suites of America v. Town of Addison, Cause No. DC-19-09630, 191^st Judicial District, Dallas County District Court.


	3.	RECONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session.


WORK SESSION


	4.	Present and Discuss Any Action Necessary or New Information Regarding the COVID-19 Pandemic.


	5.	Present and Discuss Updated Projections of the Potential Financial Impacts to the Town of Addison Due to the Economic Disruption Related to the COVID-19 Pandemic.


	6.	Present and Discuss Public Nuisance Concerns Along the White Rock Creek Park Trail.


	7.	Present and Discuss Proposed Updates to the Town's Naming and Recognition and Public Art Policies.


	8.	Present and Discuss the Timing for Rescheduling the Special Charter Amendment Election Originally Planned for May 2, 2020.


REGULAR MEETING


		Announcements and Acknowledgements regarding Town and Council Events and Activities Discussion of Events/Meetings


		Public Comment. The City Council invites citizens to address the City Council on any matter, including items on the agenda, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing starts. Citizen comments are limited to three (3) minutes, unless otherwise required by law. To address the Council, please fill out a City Council Appearance Card and submit it to a staff member prior to the Public Comment item on the agenda. The Council is not permitted to take any action or discuss any item not listed on the agenda. The Council may choose to place the item on a future agenda.


		Consent Agenda: All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.


	9.	Consider Action to Approve the Minutes for the June 23, 2020 Work Session and Regular Meeting.


	10.	Consider Action on a Resolution to Approve Acceptance of an Airport Improvement Program (AIP) Grant Offer from the Texas Department of Transportation (TxDOT) in the Amount of $1,475,000 for Changing the Runway Designation from 15/33 to 16/34 and Applying Surface Preservation Treatments to the Runway, Taxiway Alpha, and the Asphalt Connecting Taxiways Charlie, Delta, Echo, Foxtrot, Golf, Hotel, and Juliet; Designating TxDOT its Agent for Receiving and Disbursing Funds; Acknowledging that Addison will be Responsible for a Potential Estimated Contribution and to Authorize the City Manager to Execute all Necessary Documents to Accept the Grant from TxDOT.


	11.	Consider Action to Approve a Resolution Accepting a Donation Deed From Urban Intownhomes, Inc. for Property Located Adjacent to the Addison Grove Development.


	12.	Consider Action to Approve a Resolution to Adopt the Town of Addison's Strategic Pillars and Milestones for Fiscal Year 2021.


	13.	Consider Action to Approve Change Order #2 to the Contract with JC Commercial, Inc. for Costs Related to Unforeseen Site Conditions for the United States Customs and Border Protection Facility at Addison Airport and Authorize the City Manager to Execute the Change Order in an Amount Not to Exceed $141,881.10.


Regular Items


	14.	Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Amending Article XIX. UC Urban Center District Regulations by Revising Section 2.C. Conditional Uses. Case 1802-Z/Town of Addison.


	15.	Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 15530 Quorum Drive, Which Property is Currently Zoned Urban Center, UC, by Approving a Special Use Permit for Overnight Pet Boarding. Case 1803-SUP/Pappy’s Pet Lodge.


	16.	Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 3765 Belt Line Rd, Which Property is Currently Zoned PD, Planned Development, Through Ordinance O92-037, by Approving a Special Use Permit for a New Restaurant. Case 1813-SUP/Duck Donuts.


	17.	Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 5290 Belt Line Road, Suite 105, Which Property is Currently Zoned PD, Planned Development, Through Ordinance O19-22, by Approving a Special Use Permit for a New Restaurant with the Sale of Alcoholic Beverages for on Premises Consumption Only. Case 1814-SUP/Mendocino Farms.


	18.	Present, Discuss, and Consider Action on a Resolution Approving an Amendment to License Agreement, Between the Town of Addison and Oncor Delivery Company, LLC to Establish Standards for Construction of Improvements and Installation of Landscaping in the Redding Trail License Area, and Authorize the City Manager to Execute the Amendment.


	19.	Present, Discuss and Consider Action on a Resolution Directing the City Manager to Calculate the Voter-Approval Tax Rate of the Town of Addison in the Manner Provided for a Special Taxing Unit as Authorized by the Texas Tax Code Section 26.04(C-1).


	20.	Present, Discuss, and Consider Action on CARES Act Programs.


Adjourn Meeting


NOTE: The City Council reserves the right to meet in Executive Session closed to the public at any time in the course of this meeting to discuss matters listed on the agenda, as authorized by the Texas Open Meetings Act, Texas Government Code, Chapter 551, including §551.071 (private consultation with the attorney for the City); §551.072 (purchase, exchange, lease or value of real property); §551.074 (personnel or to hear complaints against personnel); §551.076 (deployment, or specific occasions for implementation of security personnel or devices); and §551.087 (economic development negotiations). Any decision held on such matters will be taken or conducted in Open Session following the conclusion of the Executive Session.