Consider Action To Approve A Contract For Custodial Services At The Service Center, TreeHouse, Central Fire, Finance Building, Town Hall And Athletic Club With American Facility Services In An Amount Not To Exceed $138,055.41.
BACKGROUND:
The Town contracts with outside vendors for custodial cleaning services for all Town owned and leased facilities. Currently the Town is served by Eagle Maintenance in the six buildings that are part of this contract. Since Eagle Maintenance is not performing up to expectations in the Service Center, TreeHouse, Central Fire, Finance Building, Town Hall and the Athletic Club facilities, staff developed a Request For Proposal (RFP) and sought proposals from janitorial vendors.
General Services reviewed and evaluated the 12 submitted proposals. Annual costs from vendors ranged from $138,055.41 to $331,284. Staff determined that American Facility Services had both the lowest cost and provided the best proposal equating the best value. The contract calls for the vendor to supply all labor, equipment and cleaning products in this price.
The cost for services provided by American Facility Services is not to exceed $138,055.41. This contract will be for one year with the option to renew for four additional years if the Town desires.
All of American Facility Service’s employees that will be working in the Town’s facilities will be processed through a criminal background check. Staff has received favorable references.
The remaining Town facilities at the Conference and Theatre Centre and Police Department and substations are cleaned by Global Building Maintenance.