Effectively utilize and promote the Silver Line development with a first mile/last mile solution
AGENDA CAPTION:
Consider Action on Change Order #1 to the Contract with Rey-Mar Construction, LLC., for the Fiscal Year 2022 On-Call Water and Sewer Line Repairs and Authorize the City Manager to Execute the Change Order in an Amount Not to Exceed $100,000.
BACKGROUND:
The purpose of this item is to execute Change Order #1 in the amount of $100,000 for the Fiscal Year 2022 to the contract with Rey-Mar Construction LLC. (Rey-Mar).
On April 12, 2022, Council approved an Indefinite Delivery Indefinite Quantity (IDIQ) contract with Rey-Mar for on-call water and sewer line repairs in the amount of $150,000 for the Fiscal Year 2022.
Since the execution of the contract, staff has worked closely with Rey-Mar to make needed water line and sewer line repairs that staff located or were brought to their attention by residents. Staff believes the unusually hot and dry weather has contributed to the high number of needed repairs. The locations, descriptions, and costs associated with these repairs are listed in the table below:
Location
Description
Cost
3940 Amberwood Drive
Water Service Repair and Pavement Replacement
$34,936
3930 Asbury Lane
Water Service Repair and Pavement Replacement
$36,036
4940 Goodman Avenue
Water Service Repair and Pavement Replacement
$17,300
3800 Waterside Court
Water Service Repair and Pavement Replacement
$14,280
3808 Park Place
Water Service Repair and Pavement Replacement
$11,820
4107 Pokolodi Circle
Sewer Main Repair and Pavement Replacement
$36,300
14908 Havenshire Place
Water Service Repair and Pavement Replacement
$7,984
14588 Aspen Court
Water Service Repair and Pavement Replacement
$5,454
14592 Princeton Court
Water Service Repair and Pavement Replacement
$5,880
4440 Belt Line Road
8" Water Main Repair, Valve Replacement, and Pavement Replacement
$49,250
4551 Beltway Drive
4" Water Main Repair
$2,000
Total Cost of Repairs to Date
$221,240
The total cost associated with the repairs to date is $221,240. Staff recommends adding $100,000 to the contract to allow $28,760 to be utilized if other repairs are needed in the Fiscal Year 2022, which ends on September 30, 2022. The cost and information are broken down in the table below and the attached Change Order #1.
Original Contract Amount
$150,000
Estimated Spent to Date
$221,240
Difference
($71,240)
Change Order #1 Amount
$100,000
Amount Remaining for use for FY22 after Change Order #1
$28,760
If approved, the funding for Change Order #1 is available out of the utility fund annual operations and maintenance budget for the Fiscal Year 2022.
RECOMMENDATION:
Administration recommends approval.
Attachments
Fiscal Year 2022 Change Order #1 Rey-Mar Construction