Excellence in Asset Management
Gold Standard in Public Safety
AGENDA CAPTION:
Present, Discuss, and Consider Action on a Resolution Approving a Software License, Hardware, and Services Agreement Between the Town of Addison and STS360 for Optical Camera Network Replacement/Expansion and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $1,102,648.54.
BACKGROUND:
In May of 2012, Addison voters approved $2,000,000 in General Obligation bonds for the design and installation of a secure city-wide wireless network infrastructure to provide video, data, and voice applications for First Responders and the protection of certain infrastructure areas.
On October 23, 2018, Council approved a phased implementation strategy for a License Plate Recognition (LPR) and Optical Camera Pilot Project in an amount not to exceed $600,000 to install:
Twenty (20) LPR cameras at eight (8) intersections and neighborhood entrances at the following locations:
Oaks North Drive and Belt Line Road
Belt Line Road and Winnwood Road
Celestial Road and Montfort Drive
Proton Drive and Midway Road
Beltway Drive and Marsh Lane
Surveyor Boulevard and Belt Line Road
Beltway Drive and Midway Road
Palladium Drive and Montfort Drive
Seven (7) Optical Cameras at the following locations:
White Rock Creek – 2 cameras – One at each entrance
Easement Park – 5 cameras – Fire Station 2, Dog park, Bush Elementary School, and 2 cameras at Marsh Lane entrance
On August 25, 2020, Chief Paul Spencer provided Council with an update on the Pilot Program including lessons learned and the successes achieved. Consequently, Council directed staff to expand the Pilot Project.
On October 16, 2020, the Town advertised a Request for Proposals for the implementation of an advanced optical camera system that will allow the Town's staff to view, record, and archive video feeds from any location and any device with an Internet access. Seven (7) sealed proposals were received. The proposals were evaluated on five (5) year cost of ownership, qualifications, and project design and methodology. The evaluation results are shown in the table below:
Maximum Points
Maximum Points
Maximum Points
Maximum Points
40
30
30
100
Vendor Name
Price
Qualifications
Project Design and Method
TOTAL
Johnson Control (5 yrs)
29.65
30
30
89.65
STS360 (5 yrs)
40
27.75
27
94.75
Ford AV (5 yrs)
19.68
16.39
18.75
54.82
IAS (5yrs)
38.73
24.96
25.50
89.19
PHD (5yrs)
27.19
21.43
20.25
68.87
Transnet
13
18
17.25
47.96
IES Communications
Disqualified
The highest-ranked proposal was submitted by STS360. They will install a total of two hundred and eighty one (281) cameras. One hundred and eleven (111) cameras will be at the new locations listed below for the expansion of the Optical Cameras. One hundred and seventy (170) optical cameras will replace the existing camera systems at Town’s facilities. The existing camera systems were installed almost eight (8) years ago and they are budgeted to be replaced in the Fiscal Year 2021 Information Technology Replacement Fund.
The following locations were selected by staff based on the Phased Implementation Strategy that was presented to the Council on July 10, 2018 to install Optical Cameras in the Town parks, trails, and facilities. These recommended locations will complement the existing Optical Camera network, and it aligns with and supports the crime mitigation strategy to support and enhance the public safety efforts protecting the Town’s residents and businesses.
Addison Circle Park
Spruill Park
Celestial Park
Community Garden
Les Lacs Linear Park
White Rock Creek Trail
Belt Way Trail (Future location)
Town Park
Dog Run by Town Park
Vitruvian Park Bridge
Vitruvian Park Amphitheater
Redding Trail Dog Park
Addison Grove
Addison Airport
Winnwood Park
Bosque Park
Oaks North Neighborhood
Quorum Park
The total cost of the system implementation including, hardware, software, licenses, 5 years comprehensive onsite support and maintenance, seven (7) year hardware warranty for the outdoor cameras, ten (10) year hardware warranty for the indoor cameras, and electrical and installation services, is $1,102,648.54. The source of funding for this project are:
$400,000 contribution from the Fiscal Year 2021 Information Technology Replacement Fund for replacement of the existing camera systems.
$200,000 contribution from the Fiscal Year 2021 Airport Fund.
$502,648.54 contribution from the 2012 Bond Fund balance.
This project is anticipated to take 6 months to complete.