Agenda

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Item # 20.

Work Session and Regular Meeting

Meeting Date:	09/10/2019
Department:	Parks & Recreation

AGENDA CAPTION:

Present, Discuss and Consider Action on a Resolution of the City Council of the Town of Addison, Texas Declaring a Need for Emergency Storm Cleanup Expenditures Following a Wind Storm with Recorded Wind Bursts Up to 145 Miles per Hour Leaving Many Downed Trees and Shrubs and Ratifying Actions to Cleanup Resulting Debris in an Amount not to Exceed $426,000.57.

BACKGROUND:

On the afternoon of June 9, 2019 the Town of Addison was impacted by a storm with straight line winds reaching 71 miles per hour (MPH) and gusts at 145 MPH. The storm caused considerable damage throughout town. Staff contacted Elite Contractors, a company with whom the town has an inter-local agreement (through the City of Coppell), for tree removal and pruning services. Elite also has contracts with several neighboring cities that were impacted by the storm and indicated they could provide one crew for storm clean up efforts for each of their clients. Based on the amount of storm debris, it was estimated that one crew would take 8 months or longer to complete Addison's needed storm clean up. Staff realized time was of the essence and began securing other tree removal and pruning contractors to provide clean-up services.

Under normal circumstances, the Town would have formally bid these services and brought them to Council for approval prior to authorizing contractors to proceed. The Texas Local Government Code Chapter 252.022 allows for emergency expenditures in the following situations:

A1 - To preserve public property.
A2 - To preserve or protect the public health or safety of the municipality residents.

In the case of A1, staff determined that fallen or split trees, hanging branches and debris needed immediate attention to not further damage the trees, town buildings, turf and other town assets.

In the case of A2, staff determined that fallen or split trees, hanging branches and debris needed immediate attention as they constituted an immediate safety threat to the general public with respect to the potential for immediate injury. Additionally, various types of fallen tree and other debris constituted a need for immediate removal due to the potential for flooding of clogged waterways and the attraction of snakes, rodents and other undesirable wildlife in the community.

The following table provides detail regarding the vendors utilized to remove debris, fallen trees and secure public and private property. The table identifies the vendor that provided the services, the amount paid to the vendor and the period of time that vendor provided clean up services to the Town.

Vendor	Amount Paid	Period of Operations
Elite Tree Services	$131,853.37	6/10/19 through 8/13/19
Lawnscape of Dallas	$29,400.00	6/17/19 through 7/5/19
Golden Tree Maintenance	$64,875.00	6/11/19 through 7/1/19
Bartlett Tree Expert	$133,918.00	6/17/19 through 7/31/19
Lumberjack	$23,250.00	6/20/19 through 7/11/19
Acorn Tree	$42,704.20	6/24/19 through 08/06/19
Total	$426,000.57	6/10/19 through 8/13/19

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Emergency Clean Up
Presentation - Storm Damage