On March 22, 2016, Council approved additional staffing in the Finance Department in order to address both the staffing and skills needed to adequately execute the department’s core functions. Additionally, the new staffing levels were initiated to address functional needs identified by Kanter Forensics, LLC in order to provide the necessary internal controls, segregation of duties, fixed asset count and reconciliation, COSO implementation, and required reviews.
In addition to increasing the Full-Time Equivalent (FTE) count for Finance, staff has identified an immediate need for additional resources within the Human Resources department and Town Hall. To accomplish this, Council has approved the reclassification of the Human Resources Intern position (0.3) to a Human Resources Coordinator (1.0).
This position would be an integral part of the Town's Human Resources team, entering data into the master file and ensuring all payroll changes are successfully processed on a biweekly basis. In addition, the position would assist the Town in identifying training needs and implementing programs for our employees to ensure the successful transfer of the Addison culture and succession planning. Finally, the Human Resources Coordinator will serve as backup to the City Manager's Administrative Assistant position during absences.
This budget amendment formally recognizes the change in FTE counts in the Finance and Human Resource departments. While additional funds are not required for Fiscal Year 2016, existing funds will be allocated to the department budgets at the end of the fiscal year.
The new FTE’s included in the proposed budget amendment are as follows:
Manager, Office of Management and Budget
Senior Accountant, Office of Management and Budget
Senior Accountant, Accounting Department
Accounting Specialist I (Adding 0.3 FTE to existing 0.7 FTE)
Utility Billing Accountant Specialist II
Human Resources Coordinator (Adding 0.7 FTE to existing 0.3 FTE)
The increase in FTE’s will affect the following funds:
| Adopted FTE Count |
279.6 |
| General Fund |
4.0 |
| Utility Fund |
1.0 |
| Total |
5.0 |
| Amended FTE Count |
284.6 |
Exhibit A of the ordinance reflects the summary of the amended staffing count for all funds.
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