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Item # 9.

Work Session and Regular Meeting

Meeting Date:	07/09/2019
Department:	Public Works
Pillars:	Excellence in Asset Management
Milestones:	Leverage Airport assets to maximize business growth and expansion Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:

Consider Action to Approve Change Order #1 to the Contract with Jim Bowman Construction Company LP, for Concrete and Asphalt Repairs and Authorize the City Manager to Execute the Change Order in an Amount Not to Exceed $610,645.

BACKGROUND:

On May 28, 2019, Council approved an Indefinite Quantity Indefinite Duration (IDIQ) contract with Jim Bowman Construction Company LP (Bowman) for concrete and asphalt repairs.

Staff has identified the following concrete repair projects and obtained pricing from Bowman under the IDIQ contract.

Fire Stations #1 and #2 Driveways - $153,000
Town Hall Drive Pavement Replacement Project - $254,922.50
Lake Forest Dive Pavement Replacement Project (from Belt Line Road to the southern edge of the bridge) - $202,722.50

On April 25, 2019, Staff posted a bid request for the Town Hall Drive and Lake Forest Drive Pavement Replacement Projects. Bids were opened on May 21, 2019 with only one bidder deemed responsive. That bidder, EJ Smith, was $87,175 higher than Bowman.

If approved, Change Order #1 will add the three projects listed above to the IDIQ contract with Bowman. The Change Order amount is $610,645. The contract amount will increase from $600,000 to $1,210,645 for Fiscal Year 2019.

Funds for the Fire Station driveway repairs are budgeted in the Self-Funded Special Projects Fund. Funds for the reconstruction of Lake Forest Drive and Town Hall Drive are budgeted in the Fiscal Year 2019 Street Maintenance budget.

Projects	Funding Source	Cost	Opinion of Probable Construction Cost
Fire Station Drives	Self-Funded Special Project Fund	$153,000	N/A
Town Hall Drive	Additional Allocation in Street Maintenance Fiscal Year 2019 Budget	$254,922.50	$241,992
Lake Forest Drive	Additional Allocation in Street Maintenance Fiscal year 2019 Budget	$202,722.50	$187,338
Total		$610,645
Original Amount Awarded in Contract		$600,000
Amount of Change Order #1		$610,645
New Contract Amount		$1,210,645

RECOMMENDATION:

Administration recommends approval.

Attachments
Change Order #1 Jim Bowman Construction