Town staff identified several security concerns at the Addison Police and Municipal Court facility that require modifications to be made to the structural components of the building to provide better safety to the employees. Town staff decided to seek contracting services for the construction and completion of the facility modifications, including Americans with Disability Act (ADA) compliance requirements, through an authorized procurement process called job order contracting (JOC). The JOC process has two components to the bid.  All of the bidders provide a not to exceed price.  Then, the selected vendor goes back and refines the final price with more exact numbers. 

Staff sought the services of The Gordian Group to assist the Town in the development of the scope of work necessary to identify and complete appropriate modifications. Through various interlocal purchasing cooperatives, several contractors were invited to bid on the scope of work. In addition to the base bid, two alternates were included. At the pre-bid meeting, contractors were told to disregard Alternate 1 but to include Alternate 2 in their submittals. With the assistance of The Gordian Group, staff began the process of evaluating the prospective contractors. The Town received bids from three companies:

Lee Construction and Maintenance Company d/b/a LMC Corporation (“LMC Corporation”) was selected.   They submitted a response to the scope of work through Buy Board Contract 520-16 Job Order Contracting.  Based on the response provided by LMC Corporation, staff verified references and determined that LMC Corporation is the lowest, best value bid for the Town, and that they are capable of performing the work.  After refining the original not to exceed amount, LMC Corporation submitted its best and final offer in an amount not to exceed $600,573.86.

Additionally, LMC will hire Stanley, a sub-contractor, to provide an access control solution for this building. Stanley will supply all of the hardware, installation and credentials for the control of the interior and exterior restricted areas.  The vendor will also provide the access control for the large gates that allow the police patrol vehicles entering and exiting from the secured parking area on the north side of the Police facility.  Stanley will work in conjunction with LMC to assure the access control component works seamlessly with the rest of the project.

Due to the sensitivity and nature of the plans for the safety improvements, the design documents are not included.
 
The budgeted amount for the modifications and access control solution is $610,000 in the Infrastructure Investment Fund.  The total cost of construction is not to exceed $600,573.86.