Agenda

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10.

Work Session and Regular Meeting

Meeting Date:	07/10/2018
Department:	General Services

AGENDA CAPTION:

Consider Action to Approve a Resolution for an Agreement with DSS Fire, Inc. for the Replacement and Upgrade of the Conference and Theatre Centre Fire Detection and Alarm System and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $98,500.

BACKGROUND:

The purpose of this item is to enter into a Purchase Agreement with DSS Fire, Inc. for the replacement and upgrade of the fire detection and alarm system at the Conference and Theatre Centre. The current alarm is the original system that was installed in 1991 as part of new construction. The system has become obsolete and is difficult to find replacement parts for when repairs are needed. The replacement system will have a feature that will allow the Theatre to easily make use of haze in Theatre productions without potentially activating the alarm. Additionally, in the current fire alarm system, the Conference and Theatre Centre were connected with a single system. The new system will be two independent systems, so false alarms in one building will not activate the alarm in the other facility.

This project was bid and received two proposals. FTS was the lower bidder, however, they withdrew their bid due to a large work load and not having sufficient staff to work on the project. With only one bid remaining, staff sought comparison bids to determine if the DSS Fire, Inc. bid was of good value. General Services staff asked other vendors to provide a quote, one responded with a cost that exceeded the DSS Fire, Inc. bid:

Vendor	Bid Amount
FTS	$47,803 (withdrawn by vendor)
DSS Fire, Inc.	$98,500
Comparison Bid
Safe Guard	$148, 569

This project was bid in Fiscal Year (FY) 2017 and approved by the City Council on July 11, 2017. However, the vendor was unable to complete the project in a timely manner so the Town terminated the contract. The previous amount that was approved for this project was $76,164.

Funds for this project were allocated by the budget amendment approved by the City Council on April 10, 2018 in the amount of $99,000 to be spent in FY2018.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Conference and Theatre Centre Fire Alarm