Agenda

1. Closed (executive) session of the Addison City Council pursuant to:

Section 551.071, Tex. Gov. Code, to conduct a private consultation with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Tex. Gov. Code, pertaining to:

The ponds or lakes at Vitruvian Park located within the vicinity and east of the intersection of Vitruvian Way and Ponte Ave., and Farmers Branch Creek

Executive Session Convened at 5:03 p.m.

2. RECONVENE INTO REGULAR SESSION: In accordance with Texas Government Code, Chapter 551, the City Council will reconvene into Regular Session to consider action, if any, on matters discussed in Executive Session.

Open Session Reconvened at 6:19 p.m. with no action taken.

Work Session Began at 6:30 p.m.

WORK SESSION

3.

Present and Discuss the Town of Addison’s Adopt-A-Park Program in Partial Fulfillment of the Requirements Under the Texas Commission on Environmental Quality’s (TCEQ) Small Municipal Separate Storm Sewer System (MS4) Permit.

Marissa Paz, Management Assistant for Infrastructure Development Services, presented this item to Council for informational purposes. She provided some background on the requirements of the Texas Commission on Environmental Quality's (TCEQ) Small Municipal Separate Storm Water System (MS4) program. The MS4 permit requires the Town to develop strategies for improving stormwater run-off in five Minimum Control Measures (MCM) Categories:

Public Education Outreach and Involvement
Illicit Discharge Detection and Elimination
Construction Site Stormwater Runoff Control
Post-Construction Stormwater Management in New and Redevelopment
Pollution Prevention and Good Housekeeping for Municipal Operations.

Under each MCM, the Town must implement an undefined number of Best Management Practices (BMPs) that will address each category.

At the start of each 5-year permit cycle, BMPs are selected by staff that address each of the five MCMs. For the current permit cycle, the Adopt-a-Park program was selected to address the Public Education Outreach and Involvement MCM.

During the discussions and planning process for Adopt-A-Park it was discovered that the Town's Volunteer Services Coordinator currently tracks information that would be needed for the MS4 permit. Efforts were combined to utilize the volunteers (Addison Advocates), utilize their operating procedures and design a logo for identification purposes. Using the Town's webpage, individuals interested in volunteering for the Adopt-A-Park program can complete an application on-line.

This process fulfills the requirement of the stormwater permit to track measurable data for this program.

4.

Present and Discuss the Preliminary Design of the Customs and Border Protection Facility at Addison Airport.

Airport Director Joel Jenkinson provided some background on this item. He reminded Council that the airport's current Customs area is not in compliance and reviewed that in October of 2016, Council directed staff to explore building a new Customs facility and to determine possible locations. Page, Southerland, Page, Inc. was selected to conduct a site analysis and provide facility cost estimates. In July of 2017 Council selected the mid-field site, and in April 2018 Council approved the design of a two-story Customs facility that will include office space on the second floor for airport administration. The project will be funded with debt financing and will be paid solely through airport operating income.

Page, Southerland, Page representative Jeff Mecklam presented a slide presentation with renderings of what the proposed facility will look like as well as the location. He provided details of the floor plan, security, parking, and materials to be used on the exterior. It was pointed out that airport administration will have a separate secured entrance to the second floor by way of stairs or elevator. Mr. Mecklam provided assurances that the design development and construction costs will be in alignment with the Town's budget for this project.

Mr. Jenkinson advised that construction should begin in December 2018 following demolition of a building currently on the site, and will take approximately 18 months to complete. He further stated that the Town intends to market the new facility in order to attract more international business at the airport.

City Manager Wes Pierson reminded the Council that debt financing has a process to follow that includes public notices and Council action that will be discussed in the near future.

Work Session Concluded at 7:14 p.m.

Regular Session Began at 7:32 p.m.

REGULAR MEETING

Pledge of Allegiance

Announcements and Acknowledgements regarding Town and Council Events and Activities
City Manager Wes Pierson offered his appreciation to Town employees and volunteers who worked over the past weekend at Taste Addison. He also congratulated the Special Events team for an excellent event. Town offices will be closed on Memorial Day. The swimming pool at the Addison Athletic Club will be open that day.

Mr. Pierson recognized Parks Director Michael Kasuba for his service to the Town of Addison. Mr. Kashuba's last day with Addison is May 25th.

Discussion of Events/Meetings
On Thursday, May 24th the community is invited to attend and participate in a focus group meeting concerning the Economic Development Strategic Plan scheduled at 11 a.m. at the Tree House. Also on May 24th from 6-8 p.m. there is a Community Workshop scheduled for the Addison Circle/Cotton Belt Special Area Study at the Addison Conference Center.

Public Comment.
The City Council invites citizens to address the City Council on any topic not on this agenda. Please fill out a City Council Appearance Card and submit it to a city staff member prior to Public Participation. Speakers are allowed up to three (3) minutes per speaker with fifteen (15) total minutes on items of interest or concern and not on items that are on the current agenda. In accordance with the Texas Open Meetings Act, the City Council cannot take action on items not listed on the agenda. The Council may choose to place the item on a future agenda.

There were no speakers.

Consent Agenda:
All items listed under the Consent Agenda are considered routine by the City Council and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.

6.

Consider Action to Approve the Minutes from the April 23, 2018, April 24, 2018, and May 15, 2018 City Council Meetings.

7.

Consider Action to Approve a Resolution to Give Consent to the Proposed Assignment of Ground Lease from Key Development, LLC, to StoneDome Real Estate, LLC, for the Property Located at 4500 Westgrove Drive at Addison Airport and Authorize the City Manager to Execute the Agreement.

8.

Consider Action to Approve a Resolution to Give Consent to the Sale and Assignment of Ground Lease from KPI Properties, Inc., to PSR Air Services, LLC, for the Property Located at 4554 Claire Chennault Drive at Addison Airport and to Authorize the City Manager to Execute the Agreement.

9.

Consider Action to Approve a Resolution for an Emergency Purchase for the Repair of the Airport's Engineered Materials Arresting System (EMAS) in the Amount of $447,415.

Item 9 was pulled from the Consent Agenda by Councilmember Willesen for separate discussion. He asked whether the airport will be shut down during this repair. Director Joel Jenkinson advised that the repair involved the south end of one runway and will not caused the airport to close. There was a brief discussion about the fact that EMAS is no longer being manufactured, however the FAA is working with with Zodiac (new owner) to license the technology. Mayor Chow pointed out that an aircraft damaged the runway during a landing and the cost to repair will be covered by private insurance. The repair will take three days and should occur in late July or early August.

Motion to approve- Councilmember Willesen; second by Councilmember Hughes; motion passed with a vote of 7-0.

10.

Consider Action to Approve a Resolution Supporting a Dallas Area Rapid Transit (DART) Service Plan Amendment to Add a Fixed Guideway Route West of the Green Line on the Proposed Cotton Belt Regional Rail Corridor Alignment and Providing for Additional Requests to the DART Board.

Item 10 was pulled from the Consent Agenda by Councilmember Willesen for separate discussion. He inquired about freight that will be transported on this new rail line. Deputy City Manager Ashley Mitchell advised that yes, sometimes there will be freight on the second track. She added that the crossings will be above grade at Midway Road.

Motion to approve- Councilmember Willesen; second by Councilmember Hughes; motion passed with a vote of 7-0.

11.

Consider Action to Approve a Resolution Appointing Irma Parker to serve as the City Secretary for the Town of Addison.

12.

Consider Action to Approve a Resolution Commemorating the Service of Michael Miles, Vice President of Government Relations, with Dallas Area Rapid Transit (DART) Upon his Retirement Effective June 1, 2018.

Item 12 was pulled from the Consent Agenda by Councilmember Hughes for separate discussion. He wanted to point out that Michael Miles was the very first DART employee and is retiring after more than 30 years of service.

Motion to approve- Councilmember Hughes; second by Deputy Mayor Pro Tem Braun; motion passed with a vote of 7-0.

13.

Consider Action on a Resolution to Reappoint Steve Mitchell, City of Richardson Council Member, as the Primary Representative and Ivan Hughes as the Alternate Representative to the Regional Transportation Council (RTC) of the North Central Texas Council of Governments.

14.

Consider Action to Approve a Resolution Accepting the Resignation of Denise Quintanilla from the Planning and Zoning Commission.

15.

Consider Action to Approve a Resolution for a Permanent Air Rights Easement Agreement with Urban Intown Homes, LTD to Allow Certain Townhome Units to Extend Over Public Easements Within the Addison Grove Development and to Authorize the City Manager to Execute the Agreement.

Motion to approve the above Consent Agenda items [other than items 9, 10, and 12]- Mayor Pro Tem Walden; second by Deputy Mayor Pro Tem Braun; motion passed with a vote of 7-0.

Regular Items

16.

Present, Discuss, and Consider Action on the HVAC Improvements Bid for the Addison Athletic Club.

Parks Director Michael Kashuba provided Council with a brief history of the HVAC project for the Addison Athletic Club. He included that in September 2017 the Town contracted with PGAL to prepare design options for the HVAC renovations. In February 2018 the Council selected Option 2 at an estimated cost of $960,000 from 3 design options and directed staff to move forward. Throughout the development of the bid documents, PGAL confirmed the project would be within the budget. Bids were received from April 9 through May 3, 2018, during which time only one bid was received. It was in the amount of $1,589,814, which significantly exceeded the budget previously presented to Council.

The PGAL representative explained the cost estimating procedures and reasons for such a price differential. Proposed design revisions were presented with a possible cost of $1.2M. Due to the resignation of Parks Director Michael Kashuba, Deputy City Manager Mitchell proposed that a project manager be hired and that the project should be shifted to the Infrastructure Development Services department in order to have more oversight and expertise with this project. There was some discussion among Council about hiring a new consultant however, City Manager Pierson expressed that he would not be in favor of starting the project over with another company. Also, PGAL will re-do the design plans and bid documents at no further cost to the Town. The action requested of the Council was to officially reject the bid.

Motion to reject the bid- Councilmember Ward; second by Deputy Mayor Pro Tem Braun; motion passed with a vote of 7-0.

17.

Hold a Public Hearing, Present, Discuss and Consider Action to Approve an Ordinance Rezoning the Property Located at 16803 Dallas Parkway, North of Excel Parkway, Which Property is Currently Zoned Local Retail (LR), to A Commercial-1 (C-1) Zoning District. Case 1775-Z/16803 Dallas Parkway.

Assistant Director of Development Services Charles Goff explained that the property is currently zoned retail however, does not conform to current zoning due to having an existing 3-story office building on site that exceeds the allowable height. The applicant is requesting the property be rezoned to Commercial-1 which allow 6-story structures, however, no site plans changes were requested. A brief discussion of other possible uses that could be allowed with this zoning change. It was noted that landscape changes are not recommended. The public hearing was opened at 8:35 p.m. Applicant Michael Haynes with Longfellow Energy told the Council that the Make a Wish Foundation is moving to this building. Belinda Marshall with the Make a Wish Foundation stated that they are moving from a small building in Irving and will be renovating the first floor of the building. The move should take place in early November. The public hearing was closed at 8:40 p.m.

Motion to approve- Deputy Mayor Pro Tem Braun; second by Councilmember Ward; motion passed with a vote of 7-0.

18.

Hold a Public Hearing, Present, Discuss, and Consider Action on an Ordinance Changing the Zoning on Property Located at 4980 Belt Line Road, Suite 250 and Suite 100A, at the Southwest Corner of Belt Line Road and Quorum Drive, Which Property is Currently Zoned Planned Development (PD), Through Ordinance 001-002, by Approving a New Special Use Permit for a Restaurant with the Sale of Alcoholic Beverages for On-Premises Consumption Only, in Order to Allow an Expansion in Floor Area. Case 1776-SUP/The Improv.

Assistant Director Goff reviewed the location of this property. He said that there was a floor plan change plus third floor offices that have already been approved by staff. The request tonight is due to there being an expansion to the first floor that requires a new special use permit. A lengthy discussion by Council followed regarding parking challenges in this complex. The public hearing was opened at 8:55 p.m. Applicant Tom Castillo explained the parking situation from his perspective. The public hearing closed at 9:00 p.m.

Motion to approve- Councilmember Hughes; second by Councilmember Willesen; motion passed with a vote of 7-0.

19.

Present, Discuss, And Consider Action To Approve The Location For One (1) Glass and Corten Steel Sculpture Located in the Northwest Corner of Bosque Park.

Jay Ihrig, President of the Arbor Foundation reviewed the location, size, and artist information for this sculpture. Mayor Pro Tem Walden asked Mr. Ihrig to review how many art pieces were already in place. He replied that there are currently 12 installed, with the 13th currently being carved. This sculpture in Bosque Park will be the 14th.

Motion to approve- Mayor Pro Tem Walden; second by Deputy Mayor Pro Tem Braun; motion passed with a vote of 7-0.

20.

Present and Discuss the Finance Department Quarterly Financial Report of the Town for the Quarter Ended March 31, 2018.

Budget Manager Terri Doby reviewed the financial report that included revenues, expenses, fund balances, and sales tax revenues. Personnel separations and new hires were also reviewed.

21.

Present, Discuss, and Consider Action on a Resolution for a Professional Services Agreement with Dannenbaum Engineering Corp., for the Design of the Basin I Sanitary Sewer Improvements Project and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $309,961.

Assistant Director of Infrastructure Jason Stroyer presented this item. He reminded Council that in October 2017, Farmers Branch notified Addison that the unmetered sanitary sewer flows in Basin I would need to be metered or a new agreement with Farmers Branch would be needed. Basin I (also called the Beltwood portion of the Farmers Branch Creek Basin), is bordered by Inwood Road to the east, Belt Line Road to the north, Beltwood Parkway to the west, and Addison's city limits to the south. On January 11, 2018, Addison requested to begin discussions with Farmers Branch on a new agreement to allow Addison’s sewage to flow through Farmers Branch’s system to Trinity River Authority (TRA).

On January 15, 2018, Farmers Branch notified Addison that the Town would need to work with TRA to install a metering station that would eliminate unmetered access points into their system. On March 24, 2018, Farmers Branch sent a letter to Addison requiring the Town to either divert the flow or install a TRA deduct meter to measure the sanitary sewer flows by May 25th, at which time the line would be capped if either of these conditions are not met. Staff worked with a consultant engineer to determine the best alternative for this improvement. Three alternatives were considered and staff presented those options to Council on April 24th. Those alternatives are presented in the table below:

Alternative	Description
A	A new TRA approved metering station to measure sanitary sewer flows discharged into the Farmers Branch system
B-1	A new gravity sewer collection line to re-route sewer flows away from the Farmers Branch system to adjacent Addison basin already connected to Trinity River Authority (TRA) meter station
C	A new lift station and force main pipeline to re-route sewer flows away from the Farmers Branch system into an adjacent Addison sewer basin that is connected to a TRA meter station

Staff conducted a Business Case Evaluation that showed that Alternative B-1 is the most cost effective alternative, even though the initial cost is higher than the other alternatives. Alternative B-1 has the lowest life-cycle costs related to on-going operations, maintenance, and refurbishment costs. This alternative will reroute the existing sanitary sewer flows for Basin I from Beltwood Parkway to a manhole in Midway Road. The alignment of the new sewer line will move west down Beltway Drive then turn south at the intersection of Beltway Drive and Midway Road. The preliminary project cost estimate for the construction of Alternative B-1 is $1,623,911. This is a very preliminary, planning level cost estimate and is likely to change. A more comprehensive cost estimate will be developed as the project moves further into design.

Dannenbaum Engineering Corp. was selected to perform services including: design of the new sanitary sewer line and all associated appurtenances, right-of-way/easement acquisition assistance, survey, subsurface utility exploration (SUE), and geotechnical analysis. A breakdown of the costs is provided in the table below:

Design	Survey, SUE, Land Acquisition	Total
$197,827	$112,134	$309,961

Design for this project is expected to take approximately 6 months and the construction is expected to take approximately 10 months, weather permitting. The cost for these design services is $309,961 and will be paid for from the Sanitary Sewer Line Replacement Rehabilitation project in the Utility Capital Improvements Program budget.

Councilmember Hughes inquired as to why this service was not put out for bid. Mr. Shroyer explained that a Request for Qualifications for construction related projects was advertised for in 2017 and Dannenbaum Engineering was selected from companies on the approved list. It was determined they were the best suited for this project. City Manager Pierson added that state law prohibits cities from bidding out engineering and architectural services.

Motion to approve- Deputy Mayor Pro Tem Braun; second by Councilmember Ward; motion passed with a vote of 7-0.

22.

Present, Discuss, and Consider Action on the Replacement Process to Fill One (1) Vacancy on the Planning and Zoning Commission.

Charles Goff briefly explained that the vacancy resulting from the resignation of Denise Quintanilla should be filled by Deputy Mayor Pro Tem Tom Braun since he was the one who recommended her originally. The Town had accepted applications for board positions from August through October 2017 and many of the applications received remain on file for future consideration. Deputy Mayor Pro Tem Braun had requested that the Town again solicit for applicants and advised the Council that he planned to meet with some people soon. He advised he would make the appointment on June 12th.

Meeting Adjourned at 9:26 p.m.
___________________________ Mayor-Joe Chow Attest: _______________________________ City Secretary- Irma Parker