The Town has long outsourced the maintenance of Heating, Ventilating and Air-Conditioning systems (HVAC) for all Town-owned facilities. The proposed service agreement provides all labor necessary to inspect, repair, maintain and install replacement parts to the HVAC equipment, as defined in the scope of work.
TDIndustries has proposed a Full Maintenance service agreement for HVAC systems at Town facilities, providing coverage of all labor, parts, material and miscellaneous expenses associated with maintaining and repairing equipment as identified by the Town. This agreement assumes that the equipment listed is in good running, maintainable condition and eligible for a Full Maintenance service agreement. This agreement is a fixed cost agreement and encumbers all services as defined in the scope of work.
TDIndustries was selected through staff analysis of comparative pricing of local cooperatives and comparative cost analysis of industry standards as defined in the scope of work. TDIndustries provided the most comprehensive service agreement to Town equipment at Best-Value pricing for a Full-Service Agreement. Best Value pricing was determined by Staff review of cooperative purchasing agencies and comparative industry pricing of cost proposed for services included.
The total annual cost for the Full-Service contract is $179,415 and will be pro-rated in the first year, to align with the Fiscal Year of the Town, beginning May 1, 2019, and ending September 31, 2019, with four (4) contract renewal options. This is budgeted for in the General Fund, Hotel Fund, Economic Development Fund, and Utility Fund.
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