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Item # 13.

Work Session and Regular Meeting

Meeting Date:	04/09/2019
Department:	Parks & Recreation

AGENDA CAPTION:

Present, Discuss, and Consider Action on a Resolution for a Professional Services Agreement with Pacheco Koch for Preparation of the Construction Documents Related to the Belt Line 1.5 Beautification Between Marsh Lane and Midway Road, and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $223,000.

BACKGROUND:

December 12, 2017 Council approved a professional services agreement with Pacheco Koch for the master planning and schematic design for the beautification of Belt Line Road between Marsh and Midway. The consultant was tasked with analyzing corridor elements including intersections, bus stops, rights-of-way, found spaces to enhance and beautify Belt Line Road while providing high, medium and low design and finish options and the associated estimates of probable cost. At the conclusion of this phase of work a vision board was produced along with a master plan identifying locations of gateway monuments, pedestrian way stations / bus shelters, landscaping, paving, retaining walls, median development and pedestrian amenities determined through a public input process and guided by a special project advisory committee. Sample schematic layouts were provided for key intersections, median enhancements and pedestrian way stations / bus shelters. Community input and advisory committee input identified the medium layout option with high finishes as the preferred master plan.

On February 20, 2019 Council approved a resolution adopting the medium layout master plan with high finishes and schematic design elements for the project. During this meeting Staff presented to Council the anticipated budget for the project of $2,127,022 and asked Council to provide direction on a scope for the project. Council direction was to move forward with the production of construction documents for 6 bus shelters, 1 gateway monument, enhanced intersections, enhanced medians, retaining walls, sidewalk addition and removal and replacement of existing pavers.

The consultant, Pacheco Koch has prepared a professional services agreement for the sum of $223,000 based on Council and staff direction. A comprehensive breakdown of their fees is located in Exhibit B in the agreement. Their services include completion of schematic design, design development, development of the construction documents, bidding services and construction administration. Additionally, staff has requested the consultant create a district monument design that will expand on the design of the gateway monument, creating a family of signs to respond to future development along the corridor. To complete these tasks a partial topographic survey, geotechnical survey and subsurface utility exploration will be conducted. The process will include time for staff review and comment along with joint milestone presentations to Council and the community. The timeline for the project will be as follows:

Schematic Design through Construction Documents	23 Weeks
Bidding Phase	4 Weeks
Construction Phase	20 Weeks
Total	47 Weeks

This anticipated schedule does not include any delays that might occur due to easement acquisition.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Pacheco Koch Belt Line 1.5 Beautification
Belt Line 1.5 Master Plan