| Consider Action to Approve a Resolution for Turnkey Landscape and Irrigation Maintenance of the Vitruvian Way Medians, Vitruvian Development Savoye 1 Streetscape, Park Road Right-of-way and Parking Lot Island, Vitruvian Development Savoye 2 Streetscape, Vitruvian Development Fiori Streetscape and related areas, Spring Valley Road/Loos Right-of-way, Spring Valley Road Medians, Redding Trail Connector and George W. Bush Elementary School to Carruther's Landscape Management and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $57,600. |
The Parks department manages the contract for landscape maintenance for Vitruvian Way Medians, Savoye 1 Streetscape, Park Road Right-of-way and Parking Lot Island, Savoye 2 Streetscape, Fiori Streetscape and related areas, Spring Valley Road/Loos Right-of-way, Spring Valley Road Medians, Redding Trail Connector and George W. Bush Elementary School . The scope of work involved under this contract includes turnkey landscape maintenance of all planted trees, shrubs, turf, groundcover, annuals, perennials, and irrigation .
A bid was posted to Bidsync on January 15, 2018 and was closed on February 15, 2018. Seven (7) vendors submitted bids:
| Vendor |
Bid Amount |
| Abescape Group LLC |
$30,000.48 |
| Carruthers Landscape Management, Inc. |
$57,600.00 |
| Greener Pastures Landscape, LLC |
$63,800.04 |
| Keane Landscaping |
$111,600.00 |
| American Landscape Systems, Inc. |
$165,292.20 |
| Brightview Landscape Services, Inc. |
$184,512.00 |
| Jba Land Management |
$228,216.96 |
Abescape Group LLC was the lowest responsible bidder. After checking references and confirming the bid amount with the contractor, the Town entered into a maintenance contract with Abescape Group LLC (effective 4/1/2018) in the amount not to exceed $30,000.48. On April 6, 2018, Abescape asked the Town to dissolve the contract due to a misunderstanding of unit pricing and funding.
Carruthers Landscape Management is the next responsible low bidder in the amount of $57,600. Carruthers has maintained the areas listed above for the 6 years prior to Abescape. Staff recommends awarding the contract to Carruthers Landscape Maintenance.
This is an annual renewable contract that can be extended for five (5) twelve-month periods under the same terms and conditions as the original contract.
The total annual cost will not exceed $57,600. The budgeted amount for this item is $55,000 in the Parks Department Budget in the General Fund. The additional $2,600 can be absorbed in the department's budget. |