Agenda

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Item # 9.

Work Session and Regular Meeting

Meeting Date:	03/26/2019
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action to Approve the Purchase of Traffic Signal Controllers, Traffic Signal Lights, Communications Units, Traffic Signal Backup Batteries, Video Detection Upgrades, Associated Components; Renewal of Traffic Signal Software; an Agreement for the Maintenance and Testing of the Back-Up Battery System and Authorize the City Manager to Execute the Purchase in an Amount not to Exceed $240,265.

BACKGROUND:

As part of the annual signal system maintenance program, the Streets Division of the Infrastructure and Development Services department purchases replacement equipment, such as signal controllers, signal lights, pedestrian crossing buttons, signal poles, and other components for the Town's 37 signalized intersections.

The Streets Division is replacing 10 of the traffic system's signal controllers because they have reached the end of their useful life and, due to their age, replacement parts are not available. The Town's 37 signalized intersections also have battery backups that keep the lights in operation in the event of a power outage. The battery back-up for 9 of the signalized intersections are proposed to be replaced this year and video detection upgrades will be made at 8 intersections.  Also included in this purchase, is the renewal of the Centracs Traffic Signal software and the annual maintenance for the battery backup system.

Approval of this item would authorize funding from two (2) sources. The first source source is $118,655 from the Fiscal Year 2019 Self-Funded Special Project Fund that was set aside for the implementation of the asset management plan. The second source, covering the remainder, is $121,610 funded from the Street Division's approved Fiscal Year 2019 operating budget.

All of these items and services will be purchased through BuyBoard, a state-wide collective purchasing agency that bids out services and products for its members to provide the leverage needed to achieve better pricing on products, equipment, and services.

The detailed cost of the items to be purchased are included below:

Item	Quantity	Cost
Econolite Cobalt Traffic Signal Controller	10	$27,500
LED Signal Lights and Pedestrian Heads	309	$23,000
Centracs Annual Software Agreement	1	$8,750
Alpha Cell Batteries and Tester	37	$13,100
Alpha Uninterruptible Power Supply (UPS) Preventative Maintenance	36	$7,200
Video Detection Equipment	8	$134,915
Communication Units	2	$17,800
Miscellaneous Signal Hardware	1	$8,000

RECOMMENDATION:

Administration recommends approval.