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Item # 8.

Work Session and Regular Meeting

Meeting Date:	03/26/2019
Department:	Public Works
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action to Approve the Purchase of Belt Line Street Light Poles, Base Covers, Luminaries, Pulse Start Lamps, and Breakaway Support Systems and Authorize the City Manager to Execute the Purchase in an Amount not to Exceed $76,746.40.

BACKGROUND:

The street light poles on Belt Line Road are owned and maintained by the Town. Each year, the Town purchases new poles to replace those that are damaged or knocked down by vehicles throughout the fiscal year.

In the Fiscal Year 2018-2019 Streets operations budget, Council authorized the funds to purchase eight (8) replacement street light poles and fixtures for Belt Line Road. Bid #19-79 was posted on BidSync on January 30, 2019 and it closed on February 14,2019. Three contractors submitted bids. One bidder, however, did not submit the correct line items for lamps, break away support systems, and luminares, therefore, that bid was disqualified. Dealers Electrical Supply, submitted the lowest bid in the amount of $76,746.40.

This purchase is budgeted in the Street Division's operations budget at $100,000. The item is under budget. Below is a summary of the bids:

Vendor	Bid Amount
Begus Online LLC (Disqualified)	$36,562.48
Dealers Electric Supply	$76,746.40
Moreno Supply Inc.	$110,120.00

The manufacturing and shipping lead time on the new poles is approximately 12 weeks.

RECOMMENDATION:

Administration recommends approval.

Attachments
Bid Specifications - Belt Line Replacement Street Light Assemblies