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Item # 7.
         
Work Session and Regular Meeting
Meeting Date: 03/26/2019  
Department: City Manager  
Pillars: Gold Standard in Customer Service
Gold Standard in Public Safety
Milestones: Improve communications and the use of technology
AGENDA CAPTION:
Consider Action to Approve a Resolution to Authorize an Agreement Between the Town of Addison and Joe Goddard Enterprises, LLC, for the Purchase and Installation of Six (6) New Outdoor Early Warning Systems Speakers and Additional Amplifier Modules and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $144,619.48.

 
BACKGROUND:
There are 6 (six) outdoor early warning siren system sites located throughout the Town:
  1. Trinity Christian Academy, 4350 Sojourn Dr
  2. Addison Fire Station One, 4798 Airport Pkwy
  3. Addison Circle Park Area, 15625 Festival Way
  4. Village on the Parkway, 5100 Belt Line Rd
  5. Addison Fire Station Two, 3950 Beltway Dr
  6. The Greenhill School, 4141 Spring Valley Rd
The outdoor early warning siren system was partially upgraded in the summer of 2015 when two of the three major system components (controllers and amplifiers) were replaced at each site, along with the encoder equipment and workstation software located in the Emergency Operation Center at Fire Station 1. The third major component of the system (speakers) were not replaced in 2015. The speakers were installed in early 2000 and have reached the end of their projected life. They have begun to fail and need to be replaced.
 
Specifications for this system were advertised on BidSync. The bids closed on January 24, 2019 and the Town received 2 bids, although one bid was incomplete and considered non-responsive.  
 
Bidder Name  Bid Amount  Number of Items Bid
Begus Online, LLC   $21,752.00  2 of 12
Joe Goddard Enterprises, LLC   $114,619.48   12 of 12

The total cost of installation, including professional services, is $114,619.48. This item is budgeted in the Information Technology Replacement Fund. The cost is under the $150,000 budgeted for this item. 
RECOMMENDATION:
Administration recommends approval.
Attachments
Resolution - Outdoor Early Warning System Contract
Bid Response - Joe Goddard Enterprises

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