The bid for the construction of the Customs and Border Protection and Airport Administration Facility at 4545 Jimmy Doolittle Drive on Addison Airport was posted on December 3, 2018 and closed on January 10, 2019. On December 19, 2018, a pre-bid conference and site visit were held at the Addison Airport. Twenty-seven contractor representatives attended that meeting.
Bids were due on January 10, 2019. Three bids were received.
| Bidder |
Bid Price |
Architect's Cost
Estimate |
Percentage
Difference |
| Denco |
$7,996,670 |
$5,672,996 |
29% |
| JC Commercial |
$8,067,777 |
$5,672,996 |
30% |
| Phillips May |
$9,729,333 |
$5,672,996 |
41% |
JC Commercial's bid was found to be non-responsive due to an incomplete pricing proposal. Therefore, this bid was disqualified.
On January 25, 2019, a selection committee of Town and airport staff evaluated the bid proposals and ranked the remaining two bidders. The scoring criteria included Price (50 points), Qualifications (40 points) and Project Approach (10 points). The table below lists the selection committee's scores for Denco and Phillips May. Please note that points were awarded in the 'Price' category even though both bidders exceeded the architect's cost estimate. The lowest bidder received the maximum points and the other bid was awarded points according to an established formula.
The architect's cost estimate for the items that were included in this bid was $5,672,996. The total project estimated cost, including cost items that were not included in this bid request, was $6,285,950. Certificates of obligation have been issued in the amount of $7,000,000 for the project. The Denco and Phillips May bids both exceed the architect's cost estimate for this bid and for the total project.
| Bidder |
Price (50) |
Qualifications (40) |
Approach (10) |
Total (100) |
| Phillips May |
41.1 |
30 |
10 |
81.1 |
| Denco |
50 |
20 |
10 |
80 |
Staff recommends that all the bids be rejected. Staff will re-evaluate the bid information and re-post the bid in February. |