Agenda

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Item # 8.

Work Session and Regular Meeting

Meeting Date:	12/10/2019
Department:	General Services

AGENDA CAPTION:

Consider Action on a Resolution Declaring an Emergency for Needed Replacement and Repairs on the Boiler at The Addison Athletic Club and Ratifying Actions to Replace the Boiler in an Amount Not to Exceed $55,108.

BACKGROUND:

On November 5, 2019, the General Services Department was notified that the boiler at the Athletic Club was leaking water and inoperable. Due to health and safety concerns, the boiler was shut down. TDIndustries, the current Heating Ventilation and Air Conditioning (HVAC) service provider for Town facilities, inspected the boiler and estimated repair costs between $25,000 - $30,000. The boiler, nearing the end of its useful life, was original to the 1987 Athletic Club.

A replacement boiler was approved in the bond proposition with $80,000 budgeted. Staff assessed repair and replacement costs and determined it prudent to replace the existing boiler. The price for removing the existing boiler and replacing it with new equipment was $49,036.

The replacement was escalated to an emergency purchase due to inclement weather, below-freezing temperatures, and lack of heat in some areas of the building. TDIndustries provided temporary heating services to the Athletic Club that at a total cost of $5,270. During the replacement of the new boiler, a damaged pressure release valve was replaced at the cost of $802.

Town Staff proceeded with the boiler replacement on an emergency basis to preserve and protect public health and safety. The total cost was $55,108, which will be paid using emergency funding from the General Fund, and will be reimbursed in the future through bond sale proceeds.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Emergency Replacement and Repairs for The Athletic Club Boiler
TDIndustries - Boiler Proposal
TDIndustries- Temporary Heating Services Proposal