Agenda

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Item # 13.

Work Session and Regular Meeting

Meeting Date:	12/11/2018
Department:	General Services
Pillars:	Excellence in Asset Management

AGENDA CAPTION:

Consider Action to Approve a Resolution for the Purchase of One 2018 Dodge Caravan and One 2018 Dodge 1 Ton Truck, from Dodge City, Under the Town's Interlocal Agreement with the Texas Local Government Purchasing Cooperative Known as BuyBoard in an Amount Not to Exceed $55,377.

BACKGROUND:

Through the Capital Equipment Replacement Fund (CERF) the Town budgets for large vehicle and equipment purchases, by each department contributing funds annually to replace that department's items. The amount each department contributes is based on their vehicle or equipment replacement needs as well as the depreciation schedule of each type of item. This assures that funding will be available when that item has reached the end of its useful life and is in need of replacement.

The Airport utilizes the Airport Fund to budget for large vehicles and equipment purchases, by this department contributing funds, they are able to annually replace items. The amount the Airport contributes is based on their vehicle or equipment replacement needs as well as the depreciation schedule of each item.

The Town of Addison is a member of several purchasing cooperatives. These cooperatives bid out products and services for its members to provide the leverage needed to achieve the best pricing on products, equipment, and services. For this purchase the BuyBoard cooperative pricing will be used.

The following items are used by the Police Department and the Airport and have reached the end of their useful life and are recommended to be replaced with new models.

Equipment	Vendor	Cooperative Agency	Amount
1 2018 Dodge Caravan	Dodge City	BuyBoard	$27,513
1 2018 Dodge 1 Ton Truck	Dodge City	BuyBoard	$27,864
Total Estimated CERF Cost FY 2019			$55,377

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution- Dodge City 2019 Purchase
Dodge City Pricing Sheet