Agenda

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Item # 12.

Work Session and Regular Meeting

Meeting Date:	12/11/2018
Department:	General Services
Pillars:	Excellence in Asset Management

AGENDA CAPTION:

Consider Action to Approve a Resolution for the Purchase of Two 2019 Ford Interceptor SUVs, Four 2018 Ford 1/2 Ton Trucks, One 2019 Ford 2 Ton Truck, and Two 2019 Ford 1 Ton Trucks, from Sam Packs Five Star Ford, Under the Town's Interlocal Agreement with the Texas Local Government Purchasing Cooperative Knows as Texas SmartBuy in an Amount Not to Exceed $362,520.32.

BACKGROUND:

Through the Capital Equipment Replacement Fund (CERF) the Town budgets for large vehicle and equipment purchases, by each department contributing funds annually to replace that department's items. The amount each department contributes is based on their vehicle or equipment replacement needs as well as the depreciation schedule of each type of item. This assures that funding will be available when that item has reached the end of its useful life and is in need of replacement.

The Utility Department utilizes the Utility Fund to budget for large vehicles and equipment purchases, by this department contributing funds, they are able to annually replace items. The amount the Utility Fund contributes is based on their vehicle or equipment replacement needs as well as the depreciation schedule of each item.

The Town of Addison is a member of several purchasing cooperatives. These cooperatives bid out products and services for its members to provide the leverage needed to achieve the best pricing on products, equipment, and services. For this purchase the Texas SmartBuy cooperative pricing will be used.

The following items are used by the Police, Parks, Infrastructure Development and Utility Departments and have reached the end of their useful life and are recommended to be replaced with new models.

Capital Equipment Replacement Fund Purchases:

Equipment	Vendor	Cooperative Agency	Amount
2 2019 Ford Interceptor Police Patrol Vehicle (PPV)	Sam Pack's Five Star Ford	Texas SmartBuy	$57,634.80
1 2018 Ford F-150 Extended Cab	Sam Pack's Five Star Ford	Texas SmartBuy	$27,017.00
1 2018 Ford F-150 Crew Cab	Sam Pack's Five Star Ford	Texas SmartBuy	$33,170.35
1 2018 Ford F-550	Sam Pack's Five Star Ford	Texas SmartBuy	$73,067.75
1 2019 Ford F-350 Crew Cab	Sam Pack's Five Star Ford	Texas SmartBuy	$35,421.50
1 2019 Ford F-250 Crew Cab	Sam Pack's Five Star Ford	Texas SmartBuy	$41,077.13
Total Estimated CERF Cost FY 2019			$267,388.53

Utility Fund Purchases:

Equipment	Vendor	Cooperative Agency	Amount
1 2019 Ford F-250	Sam Pack's Five Star Ford	Texas SmartBuy	$46,607.30
1 2019 Ford F-350	Sam Pack's Five Star Ford	Texas SmartBuy	$48,524.49
Total Estimated Utilities Fund Cost FY 2019			$95,131.79

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution- Sam Pack's Five Star Ford 2019 Purchase
Sam Packs Five Star Ford Pricing Sheet