Agenda

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Item # 7.

Work Session and Regular Meeting

Meeting Date:	12/11/2018
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:

Consider Action to Approve a Resolution for a Professional Services Agreement with Jacobs Engineering Group, Inc. for the Development of Costs Associated with the Street Projects that may be Proposed in a 2019 Bond Program and Authorize the City Manager to Execute the Agreement in an Amount not to Exceed $131,387.

BACKGROUND:

As part of the Fiscal Year 2019 budget, Council approved a decision package for the development of estimated costs of improvements to several streets that may be included in a future bond program.

Program level cost estimates will be developed for street improvement projects identified in the Town's Street Maintenance Program, pavement condition assessment, and the Asset Management Plan. Estimates will also be developed for new streets identified in the Town's Master Transportation plan. This information will be provided to the Community Bond Advisory Committee for their use in prioritizing potential bond projects. The streets that will be assessed are:

Existing Street Reconstruction	New Street Construction
Keller Springs Road (Dallas North Tollway (DNT) to Addison Road)	Beltway Drive to Gillis Road
Airport Parkway (DNT to Addison Road)	Landmark Boulevard to DNT
Addison Road ( Northern Town limits to Arapaho Road)	North Beltwood Parkway to Inwood Road
Quorum Drive (DNT to Cotton Belt Rail Road)	Beltway Drive to Inwood Road
Montfort Drive (Belt Line Road to Paladium Drive)	Artist Way to Addison Road
Ledgemont Lane (Keller Springs Road to Westgrove Drive)	Beltway Drive to Arapaho Road

Jacobs Engineering Group, Inc. was selected through a Request for Qualifications process to provide various engineering services for the Town. Jacobs has a long history of providing cost estimating services for municipalities and can deliver the information within the required schedule. Jacobs’ scope will include:

Data collection - Jacobs will collect all available, existing project data including record drawings, plans, survey information, geotechnical information, utility information and the Town's Master Transportation Plan
Field reconnaissance - Jacobs will visit the project locations to document and photograph existing site conditions
Develop typical roadway sections - Jacobs will develop typical roadway sections for each project. These sections will include information such as slopes, number of lanes, retaining wall locations, sidewalk locations, shoulder and right-of-way widths. These typical sections will be utilized to determine where additional right-of-way may be needed.
Develop program costs - Jacobs will develop program level cost estimates for each project. These estimates will include costs for: construction, design, survey, project management, right-of-way acquisition, construction management and geotechnical and materials testing. Estimates will be developed using local data for similar, municipal projects in both size and complexity. Local contractors will also be contacted to provide cost information.
Right-of-way Acquisition - Jacobs will provide cost estimates associated with the acquisition of right-of-way necessitated by the roadway project. These estimates will include all associated costs for acquisition including: the land, appraisals, improvement value and the cost to cure to mitigate the loss of parking and/or landscaping.
Project Summary Report - Jacobs will develop a program summary report for each project. The report will document all of the assumptions that were made during the development of the cost estimates. They will also provide corridor maps for each project.

The total cost for this project is $131,387. The Self-Funded Special Project Fund includes $150,000 for this project. The project is expected to take 4 months to complete.

The costs of other potential projects such as those related to the Athletic Club, Park, or Facilities will be developed separately.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Professional Services Agreement with Jacobs Engineering Group