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Item # 4.f.

2025 City Council Regular Meeting

Meeting Date:

01/27/2026

Department:

Information Technology

Key Focus Areas:

Infrastructure Development and Maintenance

AGENDA CAPTION:

Consider action on a Resolution approving the purchase of network infrastructure equipment and related services from Solid IT Networks, Inc. through Texas DIR Cooperative Contract No. DIR-CPO-5375, in an amount not to exceed $475,626.32, authorizing the City Manager to execute all necessary documents, and providing an effective date.

BACKGROUND:

The Town of Addison adheres to a proactive IT lifecycle plan that calls for upgrading network infrastructure every six (6) years to maintain reliability, security, and performance. Our current network, installed in 2019, has reached the end of its useful life and is increasingly underperforming due to expanded services, additional systems, and a growing workforce. Extended warranties on this equipment will soon expire, leaving the Town exposed to risks that could negatively impact service delivery and operational efficiency.

To address these concerns, we obtained three (3) competitive quotes and chose Solid IT Networks, an approved vendor under the Texas Department of Information Resources (DIR) cooperative contracts program, which ensures cost-effective procurement, compliance, and streamlined purchasing for local governments. Solid IT Networks offered the best value based on price, adherence to DIR requirements, and its ability to deliver the specified solution with full warranty and support.

Solid IT Networks/Extreme
Networking & Wi-Fi Hardware, 6-Year Warranty
$475,626.32

Howard Technology Solutions
Networking & Wi-Fi Hardware, 6-Year Warranty
$576,649

SHI-GS
Networking & Wi-Fi Hardware, 6-Year Warranty
$521,409.53

This upgrade provides:

48 Ethernet switches for Town buildings.
121 wireless access points deployed across all locations based on user count, operational needs, and signal analysis.
Faster and more reliable connectivity.
Enhanced cybersecurity protections.
Scalability for future growth.
Centralized management for easier maintenance.
Six-year (6) extended warranty and professional support to reduce future maintenance costs.

Installation will be carefully scheduled to minimize disruption:

Devices configured during weekdays.
Physical installation after hours or on weekends.

This upgrade aligns with the Town’s IT Strategic Plan and reinforces our commitment to providing reliable, secure, and efficient public services.

FISCAL IMPACT

This item is fully budgeted in the FY2026 Information Technology Equipment Replacement Fund.

RECOMMENDATION

Staff recommends approval.

Attachments

Resolution - Network Infrastructure Equipment Purchase