Agenda

Pledge of Allegiance

1.

Discuss and take action regarding the selection of a Chair and Vice-Chair for the Planning and Zoning Commission.

Motion: Nominate Kathryn Wheeler as the Chair of the Planning and Zoning Commission.

Moved by Vice Chair Eileen Resnik, Seconded by Commissioner John Meleky

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

Motion: Nominate Commissioner Eileen Resnik as the Planning and Zoning Commission Vice Chair.

Moved by Commissioner Chris DeFrancisco, Seconded by Commissioner Robert Catalani

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

Moved by Commissioner Chris DeFrancisco, Seconded by Commissioner Robert Catalani

AYE:	Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner Tom Souers
NAY:	Chair Kathryn Wheeler, Commissioner John Meleky
Passed

Consent Agenda:
All items listed under the Consent Agenda are considered routine and will be enacted by one motion with no individual consideration. If individual consideration of an item is requested, it will be pulled from the Consent Agenda and discussed separately.

Motion: Approval of the Consent Agenda as presented.

Moved by Vice Chair Eileen Resnik, Seconded by Commissioner Tom Souers

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

2.

Discuss and take action regarding approval of the minutes of the November 18, 2019 Joint Meeting of the City Council and Planning and Zoning Commission.

3.

Discuss and take action regarding approval of the minutes of the November 19, 2019 Planning and Zoning Commission meeting.

Regular Agenda:

4.

PUBLIC HEARING Case 1808-SUP/Remington’s. Public hearing, discussion, and take action on a recommendation regarding an ordinance changing the zoning on property located at 4580 Belt Line Road, which property is currently zoned Local Retail (LR), by approving a Special Use Permit for a restaurant with the sale of alcoholic beverages for on-premises consumption only, in order to allow relocation and expansion of the bar area within an existing restaurant space.

Discussion:
Charles Goff, Director of Development Services, presented the Staff Report.

The applicant and co-owner of Remington’s, Eddie Ledesma-Porter, presented the proposal and answered questions from the Commission regarding seating and layout, aesthetic improvements, and timeline for completion of the renovations.

Chair Kathryn Wheeler opened the meeting as a public hearing.

Public Hearing: There were no speakers on this item.

Chair Kathryn Wheeler closed the public hearing.

Motion: Recommend approval of the request with the following conditions:

Prior to the issuance of a building permit for the bar relocation and expansion, the applicant must upgrade the grease trap per the Town’s Environmental Health Department requirements.
The applicant shall not use any terms or graphic depictions that relate to alcoholic beverages in any exterior signage.

Moved by Commissioner John Meleky, Seconded by Vice Chair Eileen Resnik

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

5.

PUBLIC HEARING Case 1807-Z/Village on the Parkway. Public hearing, discussion, and take action on a recommendation regarding an ordinance changing the zoning on a 31-acre property located at 5100 Belt Line Road, which property is currently zoned PD, Planned Development, through Ordinance O12-001, by amending the development plans for a new office building with ground floor retail.

Discussion:
Charles Goff, Director of Development Services, presented the Staff Report.

Commission Souers inquired whether the applicant is aware of Staff’s recommendation to table. Charles Goff responded that the applicant is aware.

Applicants Bill Dahlstrom, with Jackson Walker, and Taylor Alvey, with Vestar, presented the proposal and answered questions from the Commission regarding operating hours of the various tenants of this center, anticipated users of the ground floor retail space, previous iterations of the office over retail building, valet service and locations, valet master plan and regulation, valet functionality and technological advancements, regulating and restricting parking spaces for various tenants, parking and landscaping requirements specifically for the 2.4 acre office over retail portion of the site, shopping center parking, management, signage improvements, and strategies for encouraging additional retail tenants.

Commissioner DeFrancisco stated that as a resident and frequent user of the site, he knows at certain times to go to another center for a quicker and more convenient experience because of the existing parking issues. Commissioner DeFrancisco also added that while landscaping is important and there are potentially additional areas of improvement, the proposed plans are sufficient and he would instead like to see additional parking improvements.

Commissioner Souers stated that proposed park in front of the new office building would have benefits to the site, but indicated that he would be willing to give up the bus stop and some of the surrounding landscaping, or a couple of trees in other areas, in order to accommodate additional parking. Commissioner Souers also suggested a shuttle service to provide connectivity throughout the site.

Chair Kathryn Wheeler stated that the valet plan, proposed as part of a previous rezoning on this property, never came to fruition and this is going to continue being an enforcement issue.

Commissioner Meleky agreed that the site needs improved connectivity to enable more people to utilize the garage.

Chair Kathryn Wheeler opened the meeting as a public hearing.

Public Hearing: There were no speakers on this item.

Chair Kathryn Wheeler closed the public hearing.

Motion: Table consideration until February 18, 2020 and request that applicant and Staff discuss a more final signage package, improved garage utilization, and valet technology.

Moved by Commissioner Tom Souers, Seconded by Vice Chair Eileen Resnik

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

6.

PUBLIC HEARING Case 1810-SUP/Vidorra. Public hearing, discussion, and take action on a recommendation regarding an ordinance changing the zoning on property located at 5100 Belt Line Road Suite 410, which property is currently zoned PD, Planned Development, through Ordinance 012-001, by approving a Special Use Permit for a new restaurant with the sale of alcoholic beverages for on-premises consumption only.

Discussion:
Charles Goff, Director of Development Services, presented the Staff Report.

Applicant’s representative Maxwell Fisher with Masterplan presented the proposal and answered questions from the Commission regarding valet service and locations, onsite shuttle service, a restriping commitment to accommodate for the loss of parking spaces, and whether the landlord charges for patio space.

Commissioner DeFrancisco stated that he is familiar with this restaurant brand and that he has had favorable experiences there.

Commissioner Catalani stated that this is area of the center needs a facelift and the proposal seems to show a favorable concept.

Commissioner Souers stated that he is unsure of why Staff has recommended denial because of a loss of four parking spaces when there is a proposed gain of 22 parking spaces with the main drive aisle restriping. Commissioner Souers is favorable toward this new restaurant concept as long as the main drive aisle is restriped.

Chair Kathryn Wheeler opened the meeting as a public hearing.

Public Hearing: There were no speakers on this item.

Chair Kathryn Wheeler closed the public hearing.

Charles Goff stated that it is difficult to separate this case and the previous case from consideration together because of the underlying parking issue throughout this entire property. If the previous proposal for office over retail is ultimately approved, there would be a net loss of 20 parking spaces on this property, plus the 4 parking spaces to be removed for this case. In making a recommendation, Staff considered these two proposals holistically because spaces are being added some places while being removed in others. Removing the existing parking spaces in the area of the proposed office building and replacing them with less spaces results in parking demand displacement that will be felt throughout the site, especially the main center drive aisle. With this consideration in mind, Staff believes the restriping of the main center drive aisle is necessary in order to accommodate this displaced parking demand from the northern portion of the site.

With regard to the landscape ordinance requirements, Charles Goff stated that there needs to be a conversation of whether the property owner should mitigate the 4 parking spaces and landscape the rest to better comply with landscape requirements, or should the property owner maximize parking spaces. Because of these considerations, in addition to other new restaurants coming online in this area, given the parking complaints received to date, Staff question if the actions of both proposals make the parking situation worse by adding extra leasable space while at the same time removing parking spaces necessary to park that space.

Commissioner Souers stated that he does not see these two cases as tied together as far as the parking issue because the proposed office building will result in a lot of parking pressure on the norther portion of the site. Commissioner Souers indicated that if the main center drive aisle is restriped and if the developer proposes to create and/or alleviate some of the parking issues experienced to the north at the next hearing, this would bode well for future approval of additional restaurants. As for this particular proposal, Commissioner Souers stated that he is not a fan of allocating additional valet spaces at the southeast corner of the property, but that he does not believe that the parking issues should prohibit approval of this restaurant at this point and time. Commissioner Souers stated that while the landscaping is not being brought up to code, the Commission gave a similar case, 1808-SUP Remmington’s, a break on those requirements because of pre-existing conditions.

Commissioner Meleky inquired about the landscape improvements along the main center drive aisle. Charles Goff responded that there would be some minor landscape improvements where curbs are being rounded and roundabouts filled in.

Commissioner DeFrancisco stated that he does not see how the two cases are connected because the proposed action in this case is to replace an existing restaurant space with new restaurant space whereas in the previous item the proposed action was adding additional leasable square footage.

Commissioner Catalani stated that this case is separate and distinct, and while he understands Staff’s perspective of the two cases blending together, this is a standalone case, provided that the proposed restriping is completed. Commissioner Catalani stated that the patrons that frequent this center and these types of restaurants are willing to use different means of transportation and self-parking is not as important to them.

Motion: Recommend approval of the request with the following conditions:

Prior to the issuance of a Certificate of Occupancy, the restriping of the existing main drive aisle parking area shall be completed.
The applicant shall not use any terms or graphic depictions that relate to alcoholic beverages in any exterior signage.

Moved by Commissioner Tom Souers, Seconded by Commissioner Chris DeFrancisco

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

Moved by Commissioner Tom Souers, Seconded by Commissioner Chris DeFrancisco

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

7.

Discuss and take action on the 2019 Planning and Zoning Commission Annual Report.

Motion: Approval of the proposed 2019 Planning and Zoning Commission Annual Report as corrected.

Moved by Vice Chair Eileen Resnik, Seconded by Commissioner John Meleky

AYE:	Chair Kathryn Wheeler, Vice Chair Eileen Resnik, Commissioner Robert Catalani, Commissioner Nancy Craig, Commissioner Chris DeFrancisco, Commissioner John Meleky, Commissioner Tom Souers
Passed

Adjourn Meeting