Agenda

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Item # 4.k.

City Council (FY24)

Meeting Date:	03/26/2024
Department:	Parks & Recreation
Pillars:	Gold Standard in Customer Service Gold Standard in Public Safety
Milestones:	Continue to enhance and promote Addison's Identity Promote and protect the Addison Way

AGENDA CAPTION:

Consider action on a Resolution approving an agreement with Whirlix, Inc. for the fabrication and installation of a shade structure over the Les Lacs Park pickleball courts in an amount not to exceed $217,000 and authorizing the City Manager to execute the agreement and provide an effective date.

BACKGROUND:

As part of the FY 2024 budget, Council included $217,000 for the construction and installation of a shade structure with integrated lighting over the pickleball courts at Les Lacs Park. A cooperative purchasing agreement, BuyBoard, was used to obtain pricing for the work proposed by Whirlix, Inc. Their proposal is for $204,440 and staff included $12,560 to be utilized as contingency funds for any unforeseen issues that might be identified. Town staff has a long successful history working with Whirlix, an example being the Dome Park play structure. The vendor did let staff know that, due to the complexity of the site (surrounding overhead utilities and canopy trees), their construction methods will require large equipment to drive on the courts and staff should expect damage to the surfacing. Whirlix does not resurface pickleball courts and did not include this repair in their pricing. Staff will have the surfacing repaired following the installation of the shade structure. This item was not anticipated and therefore not included in the budget. Staff will obtain pricing for this work and will work with Finance to identify funding sources if there are no remaining contingency funds to apply for the surfacing. When this information is known, staff will communicate it to Council.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Whirlix