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Item # 4.e.

City Council (FY24)

Meeting Date:	01/09/2024
Department:	Airport
Pillars:	Excellence in Transportation Systems
Milestones:	Improve all modes of transportation with infrastructure in an acceptable condition and well maintained

AGENDA CAPTION:

Consider action on a Resolution approving the exercise of the first one-year renewal option of the agreement for professional services with Garver, LLC executed in FY23 for on-call professional consulting services for airport capital projects and authorizing the City Manager to execute the renewal for FY24 in an amount not to exceed $150,000 and optionally to execute renewals in subsequent fiscal years (FY25, FY26, and FY27) in amounts not to exceed that which is included in the airport operating budget approved by City Council for those respective fiscal years.

BACKGROUND:

Through a Request for Qualifications selection process administered by the TxDOT Aviation Division in 2022, the Town of Addison selected Garver, LLC (Garver) as the Addison Airport Engineer of Record to provide engineering design services for all grant-funded airport capital projects.

At its October 11, 2022, regular meeting, City Council approved an agreement with Garver, LLC for on-call professional consulting services for FY23 for airport capital projects in an amount not to exceed $150,000 (in FY23), which was included in the approved airport operating budget. The agreement allows the City, in its sole discretion, to extend the term for an additional year (covering the period of October 1, 2023, through September 30, 2024). Up to four such one-year extensions may be agreed, with not-to-exceed compensation amounts for extension years determined for each year at the time of extension, if any. The agreement can be terminated for any reason upon delivery of a 30-day prior written notice to Garver.

This item requests City Council authorize the City Manager to renew the agreement for FY24 in an amount not to exceed $150,000 (which is budgeted in the approved FY24 airport operating budget) and optionally to renew the agreement in subsequent fiscal years (FY25, FY26, and FY27) predicated on not exceeding amounts provided in the approved airport operating budget for those respective fiscal years.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Garver FY24 PSA Renewal
FY23 Executed Professional Services Agreement with Garver