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Item # 4.d.

City Council (FY24)

Meeting Date:	10/10/2023
Department:	Public Works
Pillars:	Excellence in Asset Management Excellence in Transportation Systems
Milestones:	Implement the Asset Management Plan in accordance with the Asset Management Policy, utilizing information systems

AGENDA CAPTION:

Consider action on the purchase of traffic signal system purchases from Paradigm Traffic Systems, Inc., through BuyBoard and authorize the City Manager to execute the purchase order in an amount not to exceed $161,500.

BACKGROUND:

The purpose of this item is to approve the purchase of traffic signal system items through BuyBoard in an amount not to exceed $161,500.

As part of the annual signal system maintenance program, the Streets Division of the Public Works and Engineering Department purchases replacement equipment such as signal controllers, signal lights, pedestrian crossing buttons, signal poles, and other components for the Town's 37 signalized intersections.

The Streets Division is replacing five of the traffic system's signal controllers because they have reached the end of their useful life, and replacement parts are unavailable. Each signalized intersection has vehicle detection to assist with the timing of the intersection. At two intersections, the vehicle detection will be upgraded to replace outdated equipment no longer supported. The Battery Backup Units at nine intersections will have batteries replaced. Finally, the purchase includes the renewal of the Centracs Traffic Signal Software.

Item	Quantity	Cost
Econolite Cobalt Signal Controllers	5	$17,750
Annual Centracs Software Maintenance Agreement	1	$8,750
Autoscope Video Detection	2	$60,000
Centracs Module 2.0 CCTV Annual Maintenance	1	$5,000
Video Monitoring Derq System	1	$30,000
Battery Backup Replacements	36	$10,000
Miscellaneous Item Purchases Due to Unforeseen Issues		$30,000
Total for All Purchases		$161,500

These items and services will be purchased through BuyBoard. This state-wide collective purchasing agency bids out services and products for its members to provide the leverage needed to achieve better pricing on products, equipment, and services. This purchase is included in the Fiscal Year 2024 budget.

The attached price quote reflects the cost of the planned purchase items. The $30,000 for unforeseen failures is included in this purchase for purchasing efficiency. These purchases are included in the Fiscal Year 2024 budget in the Streets Division of the Public Works and Engineering Department.

RECOMMENDATION:

Administration recommends approval.

Attachments
Paradigm BuyBoard Pricelist