Agenda

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Item # 4.c.

City Council

Meeting Date:	09/26/2023
Department:	Public Works
Pillars:	Excellence in Asset Management Excellence in Transportation Systems
Milestones:	Implement the Asset Management Plan in accordance with the Asset Management Policy, utilizing information systems Improve all modes of transportation with infrastructure in an acceptable condition and well maintained

AGENDA CAPTION:

Consider action on a Resolution approving a Professional Services Agreement (PSA) between the Town of Addison and Cobb Fendley & Associates, Inc. (Cobb Fendley) to provide supplemental staff support for the management of design and construction projects and authorizing the City Manager to execute the agreement in an amount not to exceed $466,000.

BACKGROUND:

This agenda item seeks approval to enter into a two-year PSA with Cobb Fendley to provide supplemental staff support for the management of design and construction of infrastructure bond projects on behalf of the Town. The total cost for the two years is $466,000.

The Town's efforts to secure a full-time, in-house project manager for the construction of Keller Springs Road and the design and construction of Montfort Drive were met with multiple interviews and a search spanning several months. Unfortunately, no suitable candidate was found to fulfill this role. Town staff then explored alternative staffing solutions to oversee these bond projects.

Cobb Fendley emerged as the preferred choice for these services due to their extensive experience in this field. Over the years, Cobb Fendley has consistently delivered a range of professional services to the Town, garnering high satisfaction among Town staff. Cobb Fendley is currently providing limited staff support for the infrastructure bond projects and is familiar with them. Please refer to Exhibit A within the attached resolution for an in-depth overview of the scope of services, responsibilities, and compensation associated with these anticipated services.

The Town's Bond Program Manager, Patrick Diviney, P.E., will supervise this position.

The funding for this staffing service will be drawn from the budgets for the Keller Springs Road and Montfort Drive reconstruction projects. These expenditures remain within the project budgets.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Cobb Fendley