The purpose of this item is to execute Change Order #2 in the amount of $100,000 for the Fiscal Year 2023 to the utility contract with Rey-Mar Construction LLC. (Rey-Mar).
On April 12, 2022, Council approved an Indefinite Delivery Indefinite Quantity (IDIQ) contract with Rey-Mar for on-call water and sewer line repairs in the amount of $150,000 for the Fiscal Year 2022 for a term of one year with four-year optional renewals. In June 2023, Change Order #1 to the contract for the fiscal year 2023 was authorized by City Council in the amount of $1,338,646.40 for the Lake Forest Drive Waterline Upgrades and Wastewater Improvements Project. The Lake Forest Drive Project is funded from the 2018 Utility Bond Funds.
In the fiscal year 2023, Town staff has worked closely with Rey-Mar to make needed water line, hydrant, and sewer line repairs that staff located, were brought to their attention by residents, or identified during fire hydrant inspections. The locations, descriptions, and costs associated with the repairs are listed in the table below:
| Location |
Description |
Amount |
| 3948 Beltway Drive |
Fire Hydrant Repair |
$21,050 |
| Brookwood Lane |
Fire Hydrant Repair |
$8,200 |
| Spruill Avenue |
Fire Hydrant Repair and Relocation |
$14,850 |
| Ponte Avenue |
Fire Hydrant Replacement |
$14,850 |
| 14800 Landmark Blvd |
8-inch Water Main Leak Repair |
$38,800 |
| 14901 Dallas Parkway |
8-inch Water Main Leak Repair |
$38,800 |
| Wayside Court |
Auto Flusher Installation |
$8,300 |
| 3834 Canot |
1-inch Service Line Repair |
$8,000 |
| 4800 Airport Pkwy |
8-inch Water Main Leak Repair |
$11,377.50 |
| Waterview Court |
Fire Hydrant Repair |
$11,560.53 |
| 14350 Midway Road |
Fire Hydrant Repair |
$11,560.53 |
| 4107 Pokolodi Circle |
4-inch Wastewater Repair |
$20,800 |
| Goodman Avenue |
2-inch Service Line Repair |
$3,000 |
| Ledgemont Lane |
2-inch Service Line Repair |
$8,900 |
| Ledgemont Lane |
2-inch Service Line Repair |
$8,600 |
| Total Cost of Repairs to Date |
$228,648.56 |
The total cost associated with the repairs to date is $228,648.56. Staff recommends adding $100,000 to the contract to allow $21,351.44 to be utilized if other repairs are needed in the Fiscal Year 2023, which ends on September 30, 2023. The total contract costs and information are broken down in the attached Change Order #2.
The amount for the current fiscal year is in line with the costs for fiscal year 2022 and the $100,000 increase that was included as a decision package for fiscal year 2024 going forward.
If approved, the $100,000 funding for Change Order #2 will be taken out of the utility fund's annual operations and maintenance budget or a budget amendment as needed. |