Agenda

Back to Calendar Return

Item # 7.

Council Meeting 2023

Meeting Date:	06/27/2023
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider action on a Resolution approving an agreement with Mexzim Corporation to remodel Fire Station #1 and #2 dormitory rooms and authorizing the City Manager to execute the agreement in an amount not to exceed $314,235.50.

BACKGROUND:

Addison's Fire stations each contain a dormitory room because firefighters work 24-hour shifts. The current dormitories are an open floorplan, common 30+ years ago when Addison's Fire stations were designed. The Fire Department requested and was approved in the Fiscal Year 2023 Budget to remodel dormitory rooms to provide firefighters with more individual privacy for sleeping and changing clothes and to increase the personal locker space provided for uniforms, personal items, and bedding.

The General Services department obtained quotes for the Fire Station Dormitory Remodeling Project through a purchasing cooperative named The Interlocal Purchasing System Cooperative (TIPS). Purchasing cooperatives, such as TIPS, solicit competitive bids from many vendors for products and services for their members. Purchasing through a cooperative streamlines the procurement process for public entities, saving both administrative time and money. These quotes are summarized in the following table.

Vendor	Quoted Cost	Cooperative
Mexzim Corporation	$314,235.50	TIPS
Native Construction	$319,625.82	TIPS
Hill and Wilkinson	NO BID	TIPS

Staff recommends Mexzim Corporation. Mexzim has been involved in multiple Town projects, including replacing the Finance outdoor wooden deck, Fire Station #1 and #2 bathroom remodels, Fire Station cast-stone repairs, as well as other renovative and repair work throughout the Town.

The Fire Station Dormitory Remodel Project was approved in the Fiscal Year 2023 Budget for $300,000. The difference between the budgeted and quoted prices is due to higher-than-expected increases in cost for construction supplies and labor between the budget process and the time of the quote. The project overage will be absorbed using savings from other projects.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Mexzim Corporation Fire Dormitory Remodel Project
Mexzim TIPS Contract Bid