Consider action on Change Order #1 to the Fiscal Year 2023 contract with Rey-Mar Construction LLC for the construction of the Lake Forest Drive Waterline Upgrades and Wastewater Improvements Project and authorize the City Manager to execute the change order in an amount not to exceed $1,338,646.40.
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The purpose of this item is to authorize change order #1 for the Fiscal Year 2023 contract with Rey-Mar Construction, LLC. for the construction of the Lake Forest Drive Waterline Upgrades and Wastewater Improvements Project.
On August 24, 2021, City Council authorized a Professional Services Agreement (PSA) with Dannenbaum Engineering Company for professional engineering services associated with the Lake Forest Drive Waterline Upgrades and Wastewater Improvements Project.
The scope of work for this project includes replacing 1,216 linear feet of water line, 1,020 linear feet of wastewater line, and 5 new manholes. Lake Forest Drive is a private road that is owned by the adjacent property owners. This project will require the removal and subsequent replacement of a portion of the road. The Town is prohibited from using tax dollars to repair or replace other portions of Lake Forest Drive beyond what is required for the replacement of the water and wastewater mains.
Construction bids for the project were advertised on Civcast, and the bid opening took place on February 28, 2023. Unfortunately, no bids were received for the project. Following the bid opening, Town staff promptly explored alternative options to secure a contractor for the project.
In April 2022, the Council approved an Indefinite Quantity Indefinite Duration (IDIQ) contract with Rey-Mar Construction, LLC, for on-call water and sewer line repairs, replacement, and rehabilitation services. This IDIQ contract, amounting to $150,000 annually, can be renewed for four consecutive years. The estimated construction cost for this specific project is $1,338,646.40, bringing the total amount allocated to the IDIQ contract for fiscal year 2023 to $1,488,646.40. Therefore, it is recommended that the Town proceed with the project utilizing this existing contract.
Funding for this project has been allocated from the 2018 Utility Bond Funds, with an original budget of $1,199,000. The additional $309,454.40 required for the project will come from the same 2018 bond funds, resulting in a total project amount of $1,508,454.40.
| Description |
Amount |
| Design Cost |
$169,808 |
| Construction Cost |
$1,338,646.40 |
| Total Project Cost |
$1,508,454 |
| Original Project Budget |
$1,199,000 |
| Additional Project Funds Needed |
$309,454.40 |
A breakdown of the construction costs can be found in the attached Change Order. If approved, Town staff will coordinate with the contractor to determine equipment and material availability to determine the construction notice to proceed date. The notice to proceed is currently anticipated to be in August 2023. The project construction is expected to take five months to complete. Project information and documents can be found on the project website listed below:
https://addisontexas.net/publicworks-engineering/lake-forest-drive-waterline-upgrades-and-wastewater-improvements-project |