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Item # 11.

Council Meeting 2023 Updated

Meeting Date:	05/23/2023
Department:	Parks & Recreation
Pillars:	Optimize the Addison Brand
Milestones:	Promote and protect the Addison Way

AGENDA CAPTION:

Present, discuss, and consider action on a Resolution approving a construction services agreement with Dean Electric, Inc. for Vitruvian Park Fitness Court and authorizing the City Manager to execute the agreement in an amount not to exceed $234,959.

BACKGROUND:

On September 14, 2021, the Council approved a Resolution authorizing the purchase of Outdoor Fitness Court equipment with the intent of installing the equipment at Les Lacs Park. Based on resident input and Council direction, the location of the Outdoor Fitness Court was changed to Vitruvian Park.

The change to a new location necessitated amendments to the professional service agreements for the fitness court slab design and other engineering aspects of the project. The discovery of the unclassified fill at the new site requires the use of helical piers under the fitness court slab in lieu of a traditional slab on grade. The helical piers and other factors associated with the new location will increase the cost of the project.

The Vitruvian Park Fitness Court project was issued for competitive sealed proposal on Periscope March 20, 2023, under Bid Number 23-67. Four proposals were received on April 13, 2023 and the tabulation of those proposals is shown below.

**VITRUVIAN PARK FITNESS COURT CONSTRUCTION BID TABULATION**
CONTRACTOR	DEAN ELECTRIC	APR GROUP	FAIN CONSTRUCTION	NORTH ROCK CONSTURCTION
BASE BID	$234,959	$239,953	$258,760	$309,632
CONSTRUCTION DAYS (CAL)	65 DAYS	52 DAYS	120 DAYS	60 DAYS

Staff scored the proposals using information supplied by the contractors. The evaluation criteria and results are shown in the table that follows:

**VITRUVIAN FITNESS COURT CONSTURUCTION CONTRACTOR EVALUATION**
CONTRACTOR	DEAN ELECTRIC	APR GROUP	FAIN CONSTRUCTION	NORTH ROCK CONSTRUCTION
Proposed Contract Price (50 points maximum)	50	48.94	44.94	34.11
Previous Experience with Similar Projects (25 points maximum)	25	25	25	25
Proposed Construction Schedule (10 points maximum)	10	8	7	10
Proposed Construction Days (15 points maximum)	14	13	12	15
Total Score	99.00	94.94	88.94	84.11

Staff deemed the offer from Dean Electric to represent the best value. They have also performed exceptionally well on two previous projects for Town staff.

The additional services required for the Vitruvian Park location have exhausted the available bond funds to construct the fitness court slab. Staff recommends this project be funded by an end-of-year budget amendment from Self-Funded Project Funds.

RECOMMENDATION:

Administration recommends approval.

Attachments
Presentation- Vitruvian Sport Court
Resolution - Agreement Dean Electric