Present, Discuss, and Consider Action on an Ordinance Amending the Town’s Annual Budget for the Fiscal Year Ending September 30, 2023 to Provide Funding for Tree Plantings, Comprehensive Plan Updates, Real Estate Consulting, Intersection Improvements, Prior Year Encumbrances, Staffing and Operation Study, Contractual Services for Ambulance Revenue Recovery, Cost of Service Study for the Transit Oriented Development, Compensation Market Study, 911 Grant, and Personnel Costs in the Development Services Department and Council Special Projects.

The Fiscal Year (FY) 2023 budget was adopted by Council on September 13, 2022.  This is the first amendment of the FY 2023 Town of Addison annual budget.

Each year, Finance staff reviews the budget to determine which items should be recognized with formal budget amendments. When budget variances occur that are outside of the authority of the City Manager these adjustments are presented to the Council in the form of a budget amendment.

In the General Fund, the proposed budget amendment includes increased personnel costs of $70,417, fully offset by an equal increase in sales taxes, for a Long-Range Planning position ($55,417) in Development Services to assist with the comprehensive plan update and increased pay for the Mayor and Councilmembers ($15,000).  

An amendment is needed in the Self-Funded Projects Fund for prior year encumbrances for Metrocrest Services facility campaign ($60,000), Police Department carpet replacement ($40,150), and ($50,000) for the DART engineering review. An amendment is also needed in the Self-Funded Projects Fund for consulting services in the amount of $33,000 to acquire funding through Texas Ambulance Services Supplemental Payment Program that were received in September 2022, tree plantings in the amount of $156,672 offset by tree mitigation funds in the same amount, $400,000 for a comprehensive plan update, $75,000 for crosswalk beacons and intersection improvements, $32,000 for a staffing and operations study of the General Services Department, $25,000 for a cost of service study for the Transit Oriented Development, $50,000 for a compensation market study, and real estate brokerage services from Cushman and Wakefield in the amount of $120,000 (these services were approved by Council on September 22, 2020). 
 
An amendment is needed in the Grant Fund to account for a 911 grant received by member cities of the North Texas Emergency Communications Center. The proposed amendment recognizes $190,000 in federal grant revenue and $190,000 in grant expenditures.  

An amendment is needed in the Capital Equipment Replacement Fund in the amount of $621,233 for prior year encumbrances of vehicles and equipment that were not replaced in the prior year due to supply chain issues.  

The table below illustrates the net impact the proposed budget amendment has on each fund and in total:

 
The attachments reflect the proposed budget changes by fund in the Ordinance and budget amendment summary. 

Administration recommends approval.