The purpose of this item is to award a contract services agreement to Shag Carpet Productions, Inc. for decor services for Taste Addison, Addison Kaboom Town!, Addison Oktoberfest, and Addison After Dark. Decor services include but are not limited to all personnel, equipment, decor elements, installation/setup, and tear down.
On January 5, 2023, the Town advertised a Request for Proposal (RFP) from qualified vendors for decor services at Addison special events through BidSync as proposal number 23-33. One submission was received due to the size, scope, and specialized nature of the events.
| Recommended Vendor |
Item Number |
Amount |
| Shag Carpet Productions, Inc. |
All |
$112,233.41 |
| Owner's Contingency |
Any unforeseen events |
$10,000.00 |
| |
Total |
$122,233.41 |
Shag Carpet Productions, Inc. has successfully provided decor services for previous Addison special events and staff have been pleased with their services. The contract is for an initial term of two (2) years with up to three (3) additional one-year renewal terms. The Town may cancel the agreement without cause at any time.
The contract is for $112,233.41 with an owner's contingency for any unforeseen events that may come up and is within the budgeted amount for Fiscal Year 2023.
The specifications and all associated proposal documents can be found in the attached bid packet.
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