The Parks Department has historically managed two contracts for landscape maintenance of the following areas: Arapaho Road Medians, Belt line Road Medians, Belt Line Road easement landscape beds, Airport Offices and Customs Facility, Dallas Parkway Right-of-Way (ROW), Fiori streetscape, Vitruvian Way medians, Savoye 1 streetscape, Park Road ROW and parking lot islands, Savoye 2 streetscape, Vitruvian Park, George W. Bush Elementary School, Spring Valley Road / Loos ROW, Spring Valley Road medians, South Redding Trail connector, Surveyor Water Tower, Midway Road medians and easement areas. Historically, one vendor has provided services for both contracts. Staff combined these contracts, added the Addison Grove Parks and various Airport properties to the contract, and issued an RFP for landscape maintenance services for all of these areas.
The Airport properties included in the bid are: Airport easement bi-weekly mowing at Airport Parkway, 4581 Claire Chennault Drive, Dooley Road, George Haddaway Drive, 4555 and 4680 Glen Curtiss Drive, Jimmy Doolittle Drive, Lindebergh Drive and Westgrove Drive. The Airport easement properties are not irrigated and are currently mowed on an as-needed basis utilizing compliance mowing contractors. This contract will increase the frequency of mowing of these properties to a bi-weekly schedule. The scope of work under this contract includes turnkey landscape maintenance of all planted trees, shrubs, turf, ground cover, annuals, perennials and irrigation.
A bid was posted to Periscope (formerly Bid Sync) on January 11, 2023 and was closed on February 7, 2023. Four (4) vendors submitted bids:
Summary of Bids
| Vendor |
Bid Amount* |
| SRA Landscapes, LLC |
$184,370.00 |
| Carruthers Landscape Management, Inc. |
$224,630.00 |
| LOD, LTD. d/b/a/ Lawnscape of Dallas |
$322,556.02 |
| Richmand & Associates Landscaping |
$886,319.22 |
*Includes $10,000 for as-needed irrigation repairs.
After checking references and confirming the bid amount with the contractor, the Town has identified SRA Landscapes as the lowest responsible bidder. Staff is bringing forward a maintenance contract with SRA Landscapes for consideration by Council for an amount not to exceed $184,370, which is below the budgeted amount. This is an annually renewable contract that can be extended for five (5) twelve-month periods under the same terms and conditions as the original contract. The Parks Operations Budget will pay for $173,135 and the Airport Operations Budget will pay for $11,235. Both of these are in the general fund.
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