Consider Action on a Resolution Approving the Purchase of Three Vehicles for the Addison Police Department and Authorizing the City Manager to Execute the Purchase Agreements in an Amount Not to Exceed $166,248.60.

An Asset Management System (AMS) is utilized to track the Town's vehicles. Staff reviews and evaluates the condition of the vehicles and equipment on an annual basis to determine which assets warrant replacement.

Purchasing cooperatives solicit competitive bids from many vendors for products and services for their members. Purchasing through a cooperative streamlines the procurement process for public entities, resulting in a savings of both administrative time and money. Staff identified the vendors and purchasing cooperatives in the tables below as being able to provide the replacement vehicles needed. The Interlocal Purchasing Cooperative (TIPS) is a purchasing cooperative whereby the Town may make purchases previously bid by that entity. 

The Capital Equipment Replacement Fund (CERF) was established to accumulate sufficient resources to replace existing capital rolling stock and equipment that has reached the end of its useful life.  Capital Equipment Replacement Fund resources are acquired through charges to operating departments.  The charges are calculated using a straight-line depreciation method based on an item's expected life.

Using funds budgeted in the Fiscal Year 2023 CERF, the following vehicles are recommended for replacement based on the AMS and staff condition assessment.

Capital Equipment Replacement Funded Purchases

The Council approved the purchase of one (1) Chevy Silverado and two (2) 2022 Chevy Tahoes on December 13, 2022, for an amount not to exceed $163,742.15. Due to the sale of the vehicles by the upfitter, the previously approved vehicles could not be procured. The difference in the prices of the requested Tahoes is due to the trim package and quoted price differences are due to changing market conditions.

Administration recommends approval.