On October 12, 2021, the Addison City Council approved a total project budget for the Addison Athletic Club Renovation Project (Project) in the amount of $5,077,631. This included $4,035,083 for construction and $1,042,548 for other project costs such as architectural, construction management, project contingencies, and (to the extent funding allowed) bid alternate items.
During the August 23, 2022 Council meeting, Staff provided an update on the Project. This included the status of the total project budget and the limited ability to approve bid alternates because of the cost of project contingencies that needed to be addressed. Following the discussion, Council asked Staff to:
- provide a cost estimate for the work necessary to complete the shade structure
- provide updated cost estimates for uncompleted alternate bid items
- provide a prioritization of the alternates bid items
Below is the requested information with the items listed in priority order (highest priority to lowest).
1. Ceiling Fan Replacement $29,760.12 (see note below)
2. Shade Structure $153,504
3. Additional Ceiling Tile Replacement $56,116
4. Indoor Pool Skylight Panel Replacement $44,497.60
5. Lobby Atrium Ceiling Painting $25,922.40
Ceiling Fan Replacement. During design, staff informed the architect of the need to install flush mounted ceiling fans to provide adequate clearance in certain areas for safety. Upon installation, it was determined that the architect specified fans were not acceptable. Staff rejected these fans. Staff is asking for a budget increase in the amount of the cost of the replacement fans, installation work, and associated costs. Staff has notified the architect of the Town's position regarding being reimbursed for the fans and associated costs. The architect has agreed. Reimbursement will be credited back to the Town's bond account. For accounting and contractual reasons, the Town prefers to process the transaction in this manner.
Shade Structure. A shade structure consisting of 5 metal columns supporting a suspended shade canopy is included in the project scope. As work to excavate the pier locations to support the structure began, construction crews identified previously unknown utilities that conflict with the pier locations. These utilities consist of piping for the outdoor pools, electrical circuits, a water supply line, and possibly other utilities that are not yet identified. Because the outdoor pool was set to open before a solution could be engineered and completed, the pier locations were filled in and work was delayed until after the September 10 pool closure. Installing the shade structure as designed will necessitate relocating the utilities from the planned pier locations at an additional cost of $153,504.
Additional Ceiling Tile Replacement. The renovation contractor's scope of work called for the replacement of ceiling tiles in some areas and those ceiling tiles directly below work performed on certain air conditioning components. Now that the project is wrapping up, the contrast between the old and new ceiling tiles is evident in places. Staff is recommending the replacement of additional ceiling tiles to alleviate this condition. This is not a proposal to replace all ceiling tiles in the facility. The scope of the proposed replacements is intended to address only the more obvious contrasts in ceiling tiles in high use areas.
Indoor Pool Skylight Panel Replacement. The skylights above the indoor pool have deteriorated in appearance due to age and storm damage.
Lobby Atrium Ceiling Painting. The AAC Renovation Project is a partial renovation. Some areas of the facility received a total renovation while other received little or no work. As the project wraps up, it is evident that the appearance of the main lobby ceiling would benefit from a fresh coat of paint to match adjacent surfaces that were painted as part of the renovation work. This is not a proposal to paint all surfaces in the facility. It is intended to address a public area where the new and old paint adjacencies are most evident.
During the August 23, 2022 Council Meeting, Council approved Change Order #13 in the amount of $44,469.51 and increased the overall project budget by that same amount to a new total of $5,122,100.51.
Staff recommends approval of an additional increase in the total project budget in an amount sufficient to cover the Ceiling Fan replacement line item plus any of the additional line items that Council would like to see completed as part of this Project. Any items not approved will be added to the on-going list of facility maintenance projects and considered within the regular budget process.
The Town's Chief Financial Officer has identified investment earnings from bond proceeds in an approximate amount of $200,000. These funds may be applied to this, or any other, bond project. The amount approved to increase the Project's total project budget would come from these investment earnings. |