This agenda item is to provide the Council with requested information on the Addison Athletic Club Shade Structure. The latest proposed solution will be discussed. 

On October 12, 2021, the Addison City Council approved a total project budget for the Addison Athletic Club Renovation Project (Project) in the amount of $5,077,631. This included $4,035,083 for construction and $1,042,548 for other project costs such as architectural, construction management, project contingencies, and (to the extent funding allowed) bid alternate items.

During the August 23, 2022, and October 25, 2022, Council meetings, Staff provided updates on the Project. This included the status of the total project budget and the limited ability to approve bid alternates because of the cost of project contingencies that needed to be addressed. Following the discussions, Council authorized increases in the total project budget. These increases provided funding for the indoor pool deck replacement, additional ceiling tile replacement, additional painting, and indoor pool skylight replacement.  

On October 25, 2022, staff provided a cost to relocate underground utilities that are in conflict with the planned shade structure over the splash pool. Staff was instructed to identify additional solutions and report back to the Council.           

Staff will present a proposed solution and discuss the cost / funding. Staff has also placed an action item in the Consent section of this meeting should Council wish to proceed with the proposed solution. The separate agenda item proposes to increase the total project budget to match the total funds available for this project. The increase in the total project budget will be applied to the shade structure solution and the creation of an owner's contingency to be used on any unforeseen issues related to the remainder of this project.