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Item # 10.

Council Meeting 2023

Meeting Date:	10/11/2022
Department:	Airport
Pillars:	Excellence in Transportation Systems
Milestones:	Implement the Asset Management Plan in accordance with the Asset Management Policy, utilizing information systems

AGENDA CAPTION:

Consider Action on a Resolution Approving an Agreement for Professional Services with Garver, LLC for On-Call Professional Consulting Services for Airport Capital Projects and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $150,000.

BACKGROUND:

Through a Request for Qualifications selection process administered by the TxDOT Aviation Division in 2022, the Town of Addison selected Garver, LLC (Garver) as the Addison Airport Engineer of Record to provide engineering design services for all grant-funded airport capital projects. From time-to-time, however, there is a need for engineering services for projects that are not eligible for grant funding. For example, the airport needs design, bid phase, and construction management services for various airside and landside concrete pavement repairs. Construction management and testing services may also be needed for various projects, along with design reviews for tenant-funded construction projects. Staff recommends that Garver provide these on-call services since they are the current Engineer of Record, they are very familiar with the airport's facilities and design standards, and they have provided outstanding engineering services to the airport.

Under the terms of the on-call agreement, Garver will provide engineering services on a work order basis, the scope and cost of which will be agreed upon in advance of the work being performed. A sample Work Order form is attached as Exhibit C of the agreement, which itself is attached to the Resolution as Exhibit A. The terms of the on-call services agreement will be incorporated into each work order. The agreement amount is not to exceed $150,000 (in Fiscal Year 2022-2023) and is budgeted for in the Airport operating budget and will expire September 30, 2023, unless the City, in its sole discretion, opts to extend the agreement for an additional year. Up to four such one-year extensions may be agreed. Not-to-exceed compensation amounts for extension years will be determined for each year at the time of extension, if any. The agreement can be terminated for any reason upon delivery of a 30 days prior written notice to Garver.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Garver Airport On-Call Services FY 2023