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Item # 4.

Council Meeting 2023

Meeting Date:	10/11/2022
Department:	Public Works
Pillars:	Excellence in Transportation Systems
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution Establish an intentional culture throughout the organization that is based on continuous improvement, excellence, and adherence to our core values

AGENDA CAPTION:

Consider Action on the Purchase of Traffic Signal Controllers, Traffic Signal Smart Monitoring Devices, Vehicle Detection Upgrades, Associated Components, and the Renewal of Traffic Signal Software Maintenance from Paradigm Traffic Systems, Inc., and Authorize the City Manager to Execute the Purchase Order in an Amount Not to Exceed $131,000.

BACKGROUND:

As part of the annual traffic signal system maintenance program, the Streets Division of the Public Works and Engineering Services Department purchases replacement equipment such as signal controllers, signal lights, pedestrian crossing buttons, signal poles, and other components for the Town's 37 signalized intersections.

The Streets Division is replacing five of the traffic system's signal controllers because they have reached the end of their useful lives and replacement parts are unavailable. Each signalized intersection has vehicle detection to assist with the timing of the intersection. At two intersections, the vehicle detection will be upgraded to replace outdated equipment no longer supported. The Battery Back Up Units at nine intersections will have batteries replaced. Finally, the purchase includes the renewal of the Centracs Traffic Signal Software.

Item	Quantity	Cost
Econolite Cobalt Signal Controllers	5	$17,250
Annual Centracs Software Maintenance Agreement	1	$8,750
Autoscope Video Vehicle Detection	2	$60,000
Centracs Module 2.0 CCTV Annual Maintenance	1	$5,000
Battery Backup Replacements	36	$10,000
Total of Planned Purchased Items		$101,000
Miscellaneous Purchases Due to Unforeseen Repairs		$30,000
Total of All Purchases		$131,000

These items and services will be purchased through BuyBoard. This state-wide collective purchasing agency bids out services and products for its members to provide the leverage needed to achieve better pricing.

The table above reflects the cost of the planned purchase items and an additional $30,000 in anticipation of unforeseen equipment failures that may occur during the fiscal year. The proactive approval of this additional amount will allow staff to react swiftly if/when an unforseen failure occurs and allow staff to comply with purchasing requirments without the need for seperate Council approval. This purchase is included in the Fiscal Year 2023 budget in the amount of $190,000.

RECOMMENDATION:

Administration recommends approval.