Agenda

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Item # 10.

Council Meeting

Meeting Date:	08/23/2022
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution Approving the Purchase of an Ambulance from Pliler International, Inc.; Authorizing a Purchase Order for Quote NO: Q3096-0001 from Frazer Ltd.; and, Authorizing the City Manager to Execute the Purchase Order in an Amount Not to Exceed $385,056.

BACKGROUND:

The Asset Management System (AMS) is utilized to track the Town's vehicles and equipment. Staff reviews and evaluates the condition of the vehicles on an annual basis to determine which assets warrant replacement.

Purchasing cooperatives solicit competitive bids from many vendors for products and services for their members. Purchasing through a cooperative streamlines the procurement process for public entities resulting in savings of both administrative time and money. Staff identified the vendor and purchasing cooperative in the table below as being able to provide the replacement ambulance needed.

When the Town purchases an ambulance, the unit consists of two primary components a cab/chassis and the module (the patient compartment). For this ambulance, the chassis will be purchased through Pliler International, Inc. and the module will be constructed by Frazer. In the State of Texas, the law states requires a new vehicle to be purchased from a franchise dealer. Because of this law, the payment for the chassis and module must be made to Pliler who is selling the Town the new chassis on which the module will be built despite Frazer having provided the quote for the completed ambulance.

**Recommended Ambulance Replacement From CERF**
Item	Department	Cost	Budgeted Amount	Cooperative	Vendor
2023 Frazier Ambulance with International Chassis	Fire	$385,056	$375,000	Houston Galveston Area Council (HGAC)	Plier International, Inc.

Funding for the replacement of this item is available in the Capital Equipment Replacement Fund (CERF). The CERF was established to accumulate sufficient resources to replace existing capital rolling stock and equipment that has reached its useful life. The CERF resources are acquired through charges to the operating department. The charges are calculated using a straight line depreciation method based on an items expected useful life. The proposed purchase exceeds the CERF funded amount. The difference will be absorbed by the CERF.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Ambulance Purchase