The purpose of this item is to execute Change Order #1 in the amount of $100,000 for the Fiscal Year 2022 to the contract with Rey-Mar Construction LLC. (Rey-Mar).
On April 12, 2022, Council approved an Indefinite Delivery Indefinite Quantity (IDIQ) contract with Rey-Mar for on-call water and sewer line repairs in the amount of $150,000 for the Fiscal Year 2022.
Since the execution of the contract, staff has worked closely with Rey-Mar to make needed water line and sewer line repairs that staff located or were brought to their attention by residents. Staff believes the unusually hot and dry weather has contributed to the high number of needed repairs. The locations, descriptions, and costs associated with these repairs are listed in the table below:
| Location |
Description |
Cost |
| 3940 Amberwood Drive |
Water Service Repair and Pavement Replacement |
$34,936 |
| 3930 Asbury Lane |
Water Service Repair and Pavement Replacement |
$36,036 |
| 4940 Goodman Avenue |
Water Service Repair and Pavement Replacement |
$17,300 |
| 3800 Waterside Court |
Water Service Repair and Pavement Replacement |
$14,280 |
| 3808 Park Place |
Water Service Repair and Pavement Replacement |
$11,820 |
| 4107 Pokolodi Circle |
Sewer Main Repair and Pavement Replacement |
$36,300 |
| 14908 Havenshire Place |
Water Service Repair and Pavement Replacement |
$7,984 |
| 14588 Aspen Court |
Water Service Repair and Pavement Replacement |
$5,454 |
| 14592 Princeton Court |
Water Service Repair and Pavement Replacement |
$5,880 |
| 4440 Belt Line Road |
8" Water Main Repair, Valve Replacement, and Pavement Replacement |
$49,250 |
| 4551 Beltway Drive |
4" Water Main Repair |
$2,000 |
| Total Cost of Repairs to Date |
$221,240 |
The total cost associated with the repairs to date is $221,240. Staff recommends adding $100,000 to the contract to allow $28,760 to be utilized if other repairs are needed in the Fiscal Year 2022, which ends on September 30, 2022. The cost and information are broken down in the table below and the attached Change Order #1.
| Original Contract Amount |
$150,000 |
| Estimated Spent to Date |
$221,240 |
| Difference |
($71,240) |
| Change Order #1 Amount |
$100,000 |
| Amount Remaining for use for FY22 after Change Order #1 |
$28,760 |
If approved, the funding for Change Order #1 is available out of the utility fund annual operations and maintenance budget for the Fiscal Year 2022. |