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Item # 5.

Council Meeting

Meeting Date:	08/09/2022
Department:	Public Works
Pillars:	Innovation in Entrepreneurship & Business
Milestones:	Promote and protect the Addison Way

AGENDA CAPTION:

Consider Action on a Resolution Approving an Agreement with Groves Electrical Services, Inc., for the Construction of Vitruvian West 3 Streetscape Improvements - Phase 5, Block 200C and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $399,500.

BACKGROUND:

The purpose of this item is to award a contract for the construction of the Vitruvian West 3 Streetscape Improvements in the Vitruvian Phase 5, Block 200C, part of the Vitruvian Park Development Project. This is the third (3) and final streetscape project for Phase 5 of the Vitruvian development. The scope of work for the project will include demolition of existing pavement, construction of new streetscape enhanced sidewalks, pavers, landscape, and irrigation system necessary to serve the Vitruvian West 3 private development.

Vitruvian West 3 Streetscape Improvements in the Vitruvian Phase 5, Block 200C are located along Westgate Lane and Marsh Lane. The Master Facilities Agreement between Addison and UDR provides the allocation and expenditure of authorized funds to design and construct the public infrastructure improvements necessary to support private development.

On July 9, 2019, City Council authorized a Professional Services Agreement (PSA) with Icon Consulting Engineers (Icon) for design services associated with Vitruvian West 3 Streetscape Improvements in the Vitruvian Phase 5, Block 200C. The design for this project was completed in April 2022.

On May 3, 2022, the project was advertised on CIVCAST, and the advertisements were closed on May 31, 2022. The Town received one bid submittal from Groves Electrical Services, Inc. (Groves) in the amount of $399,500. Groves has been determined to be a responsible bidder. Icon has checked Groves' references and recommends they be awarded the contract for $399,500. Groves has done many projects with the Town and have performed their duties well.

If the contract is approved, the notice to proceed is anticipated to be issued by the end of August 2022, but supply chain issues may delay the start of construction. Construction should take approximately three months once materials are delivered. Addison committed a total budget of $4,780,852 in bond funds allocated in the Master Facilities Agreement as part of Phase 5 of the Vitruvian Development. As part of the Master Facilities Agreement, UDR must pay for any overages and is committed to doing so for this project.

The bid plans, bid specifications, and other pertinent documentation can be found on the project website listed below:

https://addisontexas.net/publicworks-engineering/ West 3 Streetscape Improvements -vitruvian-park-public-infrastructure-phase

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Vitruvian Park Infrastructure West 3 Streetscape Improvements
Recommendation Letter & Bid Tabulation
Groves Streetscape Bid Submittal