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Item # 6.

Council Meeting

Meeting Date:	06/28/2022
Department:	Parks & Recreation

AGENDA CAPTION:

Consider Action on a Resolution Approving a Concessionaire Agreement with Java and Hopps for Concession Services to be Provided at Addison Circle Park Pavilion and Authorizing the City Manager to Execute the Agreement.

BACKGROUND:

The Parks, Recreation and Open Space (PROS) Master Plan identified park activation as a game-changing initiative and identified Addison Circle Park and the development that will occur North of the DART Silver Line as a transformative project for the Addison Parks System. The PROS plan identified that the northeast entrance to Addison Circle Park should be updated to include a food vendor or vendors. The Economic Development Plan and Special Events Strategic Plan also support the initiative. As a result staff issued an request for proposal (RFP) in March of 2021 to identify a concession vendor. Following staff's recommendation Council awarded a contract to MD Circle Cafe in June of 2021. Unfortunately, the concessionaire was never able to open and provide services per the contract agreement and the Town issued Notice of Default to the vendor on November 15, 2021.

Staff since has issued another RFP on March 2, 2022 in which there were no responses. As a follow-up staff re-issued the RFP as #22-117 through Periscope on March 31, 2022 to solicit Concession Services for Addison Circle Park Kitchen and Pavilion. One vendor, Java and Hopps submitted a proposal. Staff reviewed the proposal to ensure it met the requirements included in the RFP. Staff also met with the business owners and, as a result, are bringing a resolution for Council Consideration to approve a contract for concession services at Addison Circle Park by Java & Hopps. The contract and proposal are attached to this agenda item. An overview of the terms of the proposal is listed below:

Monthly Compensation	$500.00 monthly compensation until the concession is open and operational 20% gross monthly receipts for concession revenue up to $2,000.00 10% of gross monthly receipts for concession revenue between $2,001 and $3,000 5% of gross monthly receipts for concession revenue above $3,000
Products Offered	Quick Service Food Items Coffee and Tea Ice cream Shaved Ice Popcorn Mini Donuts Dog Treats Beer and Wine Game Rentals Pavilion Rental
Hours of Operation	6 AM to 8 PM all days Hours / Days may adjust seasonally based on demand.
Use of Addison Businesses	Picnic Basket Offerings to include Local Addison Restaurant Menu Items. Will collaborate with local businesses to host networking events.
Concession Experience	Kiran Thota has 5 years of experience owning and operating frozen yogurt businesses Benjammin Gossman has 20 years of experience working in the restaurant industry.
Professional Appearance	Will enhance pavilion area to include additional seating, lighting, planters and heat lamps for colder months. Improvements will be reviewed by town staff and will require approval prior to implementation.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Concessionaire Agreement
Proposal - Java and Hopps