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Item # 6.

Council Meeting

Meeting Date:	04/12/2022
Department:	Public Works
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution Approving Contract Services Agreements with North Texas Contracting, Inc. and Rey Mar Construction, LLC for On-Call Water and Sewer Line Repairs, Replacement and Rehabilitation Services (Bid Number 22-42) and Authorizing the City Manager to Execute the Agreements in a Total Amount Not to Exceed $150,000.

BACKGROUND:

The purpose of this item is to award Indefinite Delivery/Indefinite Quantity (IDIQ) contracts for on-call water and sewer line repairs. An IDIQ contract provides for an indefinite quantity of supplies or services during a fixed period of time. These contracts are beneficial when the Town cannot predetermine the precise quantities of supplies or services required during the contract period.

On December 10, 2021, Request for Proposals (RFP) 22-42 was advertised for on-call water and sewer line repairs, replacement, and rehabilitation services and closed on January 13, 2022. The initial contract period is for 12 months, with options to extend the term of the agreement for four additional one-year periods. Each year the contractor will be required to submit updated material and labor prices for the Town's review and approval. If the Town does not agree with the updated pricing, at the Town's option, the amounts can be negotiated, or the contracts can be terminated, and a new Request for Proposals can be issued.

Five vendors submitted proposals in response to the RFP. The proposals were scored by an evaluation committee consisting of Town staff based on the following criteria:

Price - 40 Points
Previous Performance - 30 Points
Response Time/Restoration Time - 30 Points

The following is a breakdown of those evaluation scores:

Vendor Name	Total Score (100 Point Max)
Rey-Mar	87
North Texas Contracting	79
Atkins Brothers	65
Flow-Line	51
DFW Services	48

Rey-Mar Construction and North Texas Contracting were selected as the best two values for the contract. Rey-Mar scored 87 out of 100, and North Texas scored 79 out of 100. Staff recommends selecting two vendors to have the freedom to choose depending on the Town's needs.

These expenditures are budgeted in the utility fund annual operations budget for the Fiscal Year 2022.

If approved, the Town will issue a written notice to proceed after submission of all necessary bonds and insurance. This work is anticipated to commence in May of 2022.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - Utility IDIQ Water and Sewer Line Repairs
Solicitation for Bids #22-07
North Texas Contracting Proposal
Rey Mar Construction Proposal