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Item # 3.
         
Council Meeting
Meeting Date: 03/22/2022  
Department: General Services  
Pillars: Excellence in Asset Management
Milestones: Effectively utilize and promote the Silver Line development with a first mile/last mile solution
AGENDA CAPTION:
Consider Action on a Resolution Approving a Professional Engineering Services Agreement with McKinstry Essention, LLC for Construction Management Services for Projects at the Addison Police Headquarters and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $104,074.
BACKGROUND:
On November 5, 2019 voters approved Proposition D which included $7,395,000 in general obligation bonds for improving and equipping Town facilities.  In this second phase of improvements, the following projects are scheduled to be addressed:
 
Police Department Bond Projects Phase 2
Facility Roof HVAC Americans with Disability Act (ADA) Project Management Allocation Total Budget
Police Department $441,000 $124,355 $169,400 $110,245 $845,000


Staff identified the need to obtain the professional services of a vendor skilled in engineering and project management to act as an extension of staff for major facilities projects.  After extensive research, the Town engaged McKinstry Essention, LLC (McKinstry) to assist the Town with the Phase 1 facilities bond projects which included roof and HVAC projects at several Town facilities.  McKinstry has proven to be a skilled and reliable partner in planning, procurement, and managing our Phase 1 projects.  They have the capacity manage the second phase projects. 

Staff is proposing to utilize McKinstry to manage all aspects of the projects listed above from the planning stages through closeout under the supervision and direction of the General Services staff.  The services to be preformed by McKinstry include:
  1. Planning, Scoping, and Scheduling
    • Recommended scope addition alterations
    • Energy savings calculations and payback analysis
    • Recommended phasing plan
    • implementation schedule
  2. Design and Procurement
    • Conceptual design intent / operational intent criteria, where appropriate
    • Recommended procurement method
    • Complete RFP / RFQ bid package
    • Recommendations on contractors
  3. Project Management
    • Final schedule
    • Progress updates
    • Submittal logs
    • Request for Information logs
    • Meeting Minutes
    • Project Financial Updates
    • Closeout documentation

The estimated completion time for the projects listed above is January 31, 2023. The services provided by McKinstry will not exceed $104,074. The project management services budget for these projects is $110,245.  A total of $636,817 was allocated in Proposition D for project management services for all of the Proposition D projects.
RECOMMENDATION:
Administration recommends approval.
Attachments
Resolution - McKinstry Professional Services Agreement

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