Agenda

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Item # 9.

Council Meeting

Meeting Date:	01/11/2022
Department:	General Services
Pillars:	Excellence in Asset Management
Milestones:	Effectively utilize and promote the Silver Line development with a first mile/last mile solution

AGENDA CAPTION:

Consider Action on a Resolution Approving a Professional Engineering and Design Services Agreement Between the Town of Addison and MPI Architects for Phase II of the Facilities Utilization Study and Authorizing the City Manager to Execute the Agreement in an Amount Not to Exceed $122,500.

BACKGROUND:

Town staff worked with the LPA architecture firm to conduct Phase 1 of a facility study that evaluated Town facilities including the Conference and Theatre Center, Finance building, Central Fire Station, Fire Station 2, Police and Courts building , Service Center, and Town Hall. The findings were presented at the City Council meeting on April 14, 2020.

At that presentation, Council asked that staff continue the study in a second phase and consider the following:

Financial Analysis
- What is the tipping point of building new versus modernizing facilities?
- What is the most economical plan over the next 40-50 years?
- How does this fit into the Transit Oriented Development plans?
Develop a strategy for each facility.
Explore the Public-Private Partnership (P3) option for funding.

To conduct Phase II, staff had to identify a new vendor because an acceptable scope of work and price could not be negotiated with LPA. Staff identified MPI Architects (MPI). MPI is an Addison business with a long history of working with the Town on facility related projects including facility studies. MPI was asked to present a proposal that capitalized on data collected in Phase 1 and provide a financial analysis and strategy for three concepts:

The Town remaining in existing facilities and reorganizing the departments with facility updates to meet current needs.
Expand existing facilities to meet current and future needs.
Rough square footage requirements for a new City Center to bring several departments and functions into a more traditional City Hall facility.

This second phase will also include:

How the Town will address staff and visitor safety in facilities from viruses such as Covid-19.
Aspects of the Addison TreeHouse where Economic Development and Tourism is currently located.

Staff will explore the P3 options separately from this study.

Phase II is included in the Fiscal Year 2021-2022 budget for $125,000. The project is under budget.

Phase II is expected to take six months to complete. Once completed, MPI will present the findings to the City Council for consideration.

RECOMMENDATION:

Administration recommends approval.

Attachments
Resolution - MPI Phase II Facilities Utilization Study